Project Office
Resume:
KHALID AMIN
Father’s Name : Muhammad Amin
Date of Birth : 15th March 1976
Religion : Islam
Nationality : Pakistani
NIC No : 17301-2390172-1
Gender : Male
Domicile : Peshawar, Khyber Pakhtunkhwa Pakistan
Contact # : 034*-***-**-** / 030*-***-**-**
Email : **********@*****.***
Skype : khalidamin73
Postal Address : H.No P/T 2748, Madina Colony, St # 4, Dora Road, Kohat Road Peshawar.
Academic Qualification
Bachelor degree from Peshawar of University, KPK Peshawar, 2001.
F.A Board of Intermediate & Secondary Education, KPK Peshawar, 1994.
SSC from Government High School No.4, Kakshal, KPK Peshawar, 1992. Technical Qualification
Diploma of Information Technology from Government of Technical College Peshawar in 2003.
Two years Electrician Certificate from Technical Training Centre (TTC) in 1994. EMPLOYMENT RECORD
Post Title: Administrator
Employer: Abdul Samad Group of Companies.
Location of the Job Abdul Samad (Memorial) Trust (ASMT), KPK Peshawar. Project: Hospital (Free health facility provide to financially retired poor people) Period From: 25th August 2015 to till date
Major Responsibility:
Ensure the upkeep of housing and office facilities and their lawns.
Support the field teams and official visitors for administrative requirements (transport, administrative assistance et Keep inventory updated for office supplies, stationery, equipment etc as per organizational operations handbook.
Handle the petty cash for administrative expenses.
Maintain proper record of petty expenses and share with head office as per policies and procedures
Ensure timely payment of utility and phone bills, including gas, electricity, telephone, mobile phones, internet etc
Ensure that the office is adequately equipped with necessary supplies and equipment.
Ensure that equipment, air conditioners, and generators in office and residences are kept in optimum working order, through correct usage and periodic maintenance;
Photocopy, collate, sort and distribute documents, as requested.
Administrative arrangements to be made for internal, external workshops, meetings etc on need basis.
Deal with support staff timesheets, leave records, overtime payments, and any other documentation and coordinate with finance and HR department
Responsible for adequate provisioning / stock of office supplies and consumables, including cleaning material, tea, coffee etc.
Support Administration Officer in fleet management and HR Administration as and when required
Keep track of vehicle usage and ensure maintenance of proper log books for fleet, generators etc.
Any other task assigned by the supervisor
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Post Title: Field Monitor & Admin Officer
Employer: Oxford Policy Management (OPM) Islamabad. The World Bank Third Party Monitoring (TPMA)
Location of the project: Peshawar, Khyber Pakhtunkhwa Pakistan
(Frequently visit to all KP & FATA)
Period From: 1st April 2013 to 31st Jan 2015 (19 months) Project: Monitoring of the five Multiple Donor Trust Funded (MDTF) in the Collaboration with World Bank.
Economic Revitalization of KP and FATA (ERKF).
Rural Livelihood and Community Infrastructure Project FATA (RLCIP)
FATA Urban Centers Project (FUCP)
Emergency Road Recovery Project (ERRP)
Southern Area Development Project (SADP)
As Field Monitor Major Responsibility:
Verification of actions completed with SMEs.
To visit businesses which received grants, and provide report on the use of these grants and if they are in line with the project objectives.
To develop good relationships with relevant stakeholders, including but not limited to government departments and local levels, community elders, local Organizations and communities.
Verification of the existence and quality of works and provision of equipment’s.
To visit communities every quarter at least, and select projects to be visited on random basis and provide report with pictures of the works and actions completed since last visit.
To conducted Focal Group Discussion FGDs and to arrange In-Depth Interviews with community level and stakeholders.
To evaluate the social impact of the project on the livelihood of deserving community.
To identify the grievance mechanism adopted for some running of project. As Admin Officer Major Responsibility:
Make arrangements for meetings, training and workshops as requested.
Provide administrative support to the project office.
Ensure maintenance of office premises.
Ensure efficient fleet management.
Updating logbooks of vehicles and generators.
Staff leaves records updating/preparation.
Time sheets updating/preparation.
Maintaining the vehicles’ fuel consumption record.
Timely submission of utility bills.
Responsible for maintenance of all office equipment/fixed asset register.
To ensure that procurement should be done according to purchase policy.
Purchasing of budgeted capital items and supplies for the project.
Maintain and update contract/MOUs files.
Request for Payment of Travelling Document.
Post Title : Procurement & Logistic Officer
Employer : Awaz Welfare Organization (AWO)
Project : Safe Drinking Water
Donor : UNHCR
Location : Mardan, Khyber Pakhtunkhwa Pakistan
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Period From : 01st August 2012 to 28th February 2013. (7 months) Duties & Responsibilities:
Organization of procurement processes, including preparation of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP) documents, receipt of quotations, bids or proposals, collecting, screening and preparation of documentation, data processing, preliminary bids evaluation, filing; organization of goods shipments, including customs and all related documentation and implementation of follow-up actions
Performing a variety of standard tasks related to contract, asset and procurement management, ensuring full compliance of activities with rules, regulations, and policies, and providing advice as required to management.
Arrangements for travel and accommodation, preparation of travel authorizations, filing of information for payments, processing requests for visas, ID cards and other documents.
Liaison with various prospective vendors and sub-contractors to get quotations.
Review vendor responses for compliance with requirements, perform pricing analysis, and recommend contract awards that result in best value procurement.
Manage the procurement and logistics documentation, easy for review and auditing.
Locate proper suppliers and create data group.
Provide administrative and logistical support for the organization and implementation of events, e.g. training workshops, seminars, etc., liaising with national participants.
Maintain security / travel log and emergency contact numbers lists, general support to the area security co-coordinator.
Systematic collection, verification and filing of information for on call driver and travel agencies payments; co-ordination of on call driver services and maintenance of vehicle log. Reason for Leaving: Closure of the Project
Post Title : Manager Admin & Procurement
Employer : Regional Institute of Policy Research & Training (RIPORT). Project : FATA IDPs Return Monitoring Reporting Project (RMRP). Donor : UNHCR
Location : Peshawar, Khyber Pakhtunkhwa Pakistan
Period From : 01st July 2011 to 31st March 2012 (9 months) Duties & Responsibilities:
Checks security arrangements of office premises and ensures safety of office and staff.
Ensures provision of utility services in office like electricity, gas water, telephone, fax, internet etc and ensures continued supply without interruption services in office.
Checks misuse of office facilities by staff and report to Director Finance & Admin/Project Director.
Assists DFA in acquiring rented premises and deals with landlord in all matters pertaining to rented premises.
Undertakes all the work related to purchase of furniture, fixtures, office, equipment, computers, vehicles, air conditioners & related procurement procedures (Tendering & Quotations).
Negotiates service agreements with vendors.
Supervises drivers, peons, telephone operator, guards, sweeper etc and ensures efficiency on their part.
Welcomes and looks after guests.
Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Carries out travel arrangements including lodging and boarding of staff.
Arrangements of staff pick and drop Rota.
Arrangements of vehicle Rota for Agencies Offices and PMU. 4
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Arrangements for workshops, training etc.
Prepared quarterly Inventory reports submitted to Project Director and share with donors as well.
Ensures the cleanliness & management of all the offices.
Ensures the inventory management & keep the inventory file/asset registered updated.
Undertake spot checks at the offices/centers/sub office upon he instruction of Director Finance & Admin/Project Director.
Report & document any security breach.
Purchase and procurement of goods and services, and handling logistics for FATA and Peshawar offices.
Handling organization mobile SIM portfolio, activation/deactivation of SIMs, services on SIMs and its proper record keeping. Verified personal & official calls & report submitted to Project Director/Finance department.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Performs any other work assigned by the Project Director. Reason for Leaving: Closure of the Project
Post Title : Admin & Procurement Officer
Employer : Regional Institute of Policy Research & Training (RIPORT). Project : Malgaro Kor SWAT
Psycho Trauma Project (We successfully completed another two small project surrounded with this project, Water Supply & Poultry Birds Schemes) Donor : UNHCR
Location : Swat, Khyber Pakhtunkhwa Pakistan
Period From : 01st Dec 2009 to 30th June 2011. (17 months) Duties & Responsibilities:
Administration, vehicles management, maintenance of the equipment and all project premises.
Response to the various departments of the project and providing them with specialized support just-in-time.
Supervises drivers, peons, telephone operator, guards, sweeper etc and ensures efficiency on their part.
Purchase and procurement of goods and services, and handling logistics for Peshawar and SWAT offices.
Negotiates service agreements with vendors
Arrangements of vehicle Rota for welfare centers and PMU.
Prepared comparative statements after purchase and value analysis.
Checks misuse of office facilities by staff and report to Director Finance & Admin/Project Director.
Prepared supply Chain Assessment Reports.
Specifications development.
Supplier research and selection.
Purchase planning.
Maintenance of inventory.
Prepared Inventory reports.
Vehicles mileage updating
Reason for Leaving: Closure of the Project.
Post Title : Admin Assistant
Employer : Regional Institute of Policy Research & Training (RIPORT) Project : Early Warning & Correction Project (EWCP) for SWAT IDPs Donor : USAID
Location : Peshawar, Khyber Pakhtunkhwa Pakistan
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Period From : 01st Oct 2009 to 30th Nov 2009. (Two months) Duties & Responsibilities:
Safe Guarding of assets.
Proper file preparation & maintenance.
Leave record of employees.
Drafting and arrangement of contracts (Employees, Rent of house, Vehicle, Contractual)
Meeting arrangement.
Minutes of meetings.
Corresponding and dealing with employees and outsiders.
Correspondence of office orders.
Arrangements for staff travel and lodging.
Procurement of assets and other consumables items.
Control over assets and consumables items.
Management of Petty Cash.
Reason for Leaving: Closure of the Project.
Post Title : Admin & Finance Officer
Employer : Afghan Medical Welfare Association (AMWA) Project : HEALTH (at Jalozai Camp for Afghan Refugees) Donor : UNHCR
Location : Peshawar, Khyber Pakhtunkhwa Pakistan
Period From : 01st Jan 2001 to 30th June 2008. (90 months) Duties & Responsibilities:
Preparing Health Information System monthly/quarterly/Annually reports.
Typing and composing organization Proposals, Budget Sheets, Financial Reports.
Preparing the Cash Book, Ledger, and Payment Voucher.
Preparing the Vehicle Log Books, Maintenance Record Quarterly/Annually Reports.
Sorting and filing of vouchers including supporting documents in sequence and proper record keeping of financial data.
Ensuring all vouchers in line with financial rules and regulations and their onward submission to respective agencies is in order.
Sorting and Filing of vouchers including supporting documents in sequence and proper record keeping of financial data.
Distributing cheques to various vendors, staff etc.
Attending telephone calls, emails, using Fax Machine and visitors in connection to payment matters. Maintaining a receipt register to record receipt of cash/cheques from agencies/vendors/staff members.
Preparing Drug Consumption Reports & Medicine/Stationery/Stock Register, & receiving of medicine by quarterly basis form UNHCR WARE HOUSE.
Prepared budget for the Project.
Reason for Leaving: Closure of the Project
Additional Information (Various Trainings):
Attend H.I.S Refresher Training from PDH ARs 3 days in 28th to 30th January 2005 at CWS Murree.
Attend Financial Management Workshop from A.G FERGUSON & Co, 4 days 12-15 September 2005
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Attend H.I.S Refresher Training from PDH ARs 3 days in 28th to 30th December 2005 at CWS Murree.
Attend Financial Management Workshop from UNHCR, 2 days 05-06 September 2007. (Islamabad)
Attend Project Management Workshop at Swat Serena Hotel, Swat on 16, June 2010.
Attend Strategic Management Workshop at Swat Serena Hotel, Swat on 16, June 2010. Computer Skills:
Expertise in Microsoft Office (MS-Word, MS-Excel, MS-PowerPoint & MS Outlook)
Accounting Software (Quick Book) not expert but I am capable to work on it.
SPSS (Statistic Packages for Social Science Software) Beginner Stage Other Skills:
Effective communication and interpersonal skills in leadership and team work.
Willing to learn good work ethic and get along with people in confided surrounding.
Highly skilled in developing as well as fostering highly performing and organization teams.
Adaptable to change, able to master new concepts, skills and practices.
Ability to analyze read and interpret complex documents.
Ability to build and maintain positive public image of the organization.
Attention to detail with excellent decision-making skills. Languages:
Read Write Speak Understand
English Excellent Good Good Excellent
Urdu Excellent Excellent Excellent Excellent
Pushtoo Excellent Excellent Excellent Excellent
Saraiki Good Good Excellent Excellent
References:
1.Miss. Sarah Javeed
Senior Consultant,
Oxford Policy Management (OPM),
House # 18-A, Street 45, Sector F-8/1,
Islamabad, Pakistan
Cell# : 034*-***-****
Tel: 051-***-****
E-mail: *****.******@****.**.**
2. Mr. Shakeel Akthar Baachaa,
Finance Associate,
UNHCR Sub-Office, Gul Mohar
Lane, U/Town, KPK Peshawar,
Cell #: 030*-*******
Tel Off:091-***-**** - 27
E-mail: *******@*******.***
3. Mr.Amjad Ali Afridi
Advocate Peshawar Court, Consultant
Social Development.
Cell #: 034*-***-****
E-Mail: **************@*****.***
Contact this candidate