Project Administrative Assistant

Carolyn P. Cavaliere

**** ******* ***, ***** ****, Texas 78665

Phone:832-***-****

Email: ***********@*****.***

Experienced project support and administrative professional with strong proficiencies in the areas of project administration, database management, document control, and an aptitude for a variety of computer software programs.

Multi-tasking team player whose skills and experience include:

• Load Documents Into Database Storage Systems

• Meeting Scheduling/Setup

• Expedite Documents For Signatures

• Document Control/Management

• Archive Project Documents/Drawings

• Track Document Progress

• Catering Requests

• Team Building Events

• Document Formatting

• Generate Transmittals

• Organize Report Data

• Confidential Projects

• Travel Itineraries

• Supply Orders

• Expense Reports

• Scanning

• Meeting Minutes

• File Maintenance

Macintosh and Windows Computer Experience:

• Word

• Excel

• PowerPoint

• Outlook

• Paradox

• ACT

• Access

• SharePoint

• Thunderbird

• FileZilla

• Lotus Notes

• Front Page

• Publisher

• Adobe Illustrator

• Adobe Acrobat

• Quark Express

• CorelDraw

• FTP

• Visio

• QuickBooks

• FileNet/Fusion

• Convero

• Organice

• Citrix

WORK HISTORY

Gulf Interstate Engineering (Houston, Texas)

March 2014 – Present

Project Administrator/Sr. Secretary:

• Support to three (3) project managers for several projects simultaneously.

• Responsible for administrative project tasks and perform dual role project administrator/document controller on projects as needed.

• Provide software support and procedure training to project team and fellow administrative support team.

• Facilitate projects for the following clients: Columbia Pipeline/Transmission, TransCanada, Total, Alliance, Spectra. Provided scheduled relief duties for receptionist.

AMEC Oil & Gas (Houston, Texas)

April 2006 – February 2014

Project Administrator II:

• Reported to project managers/project directors.

• Responsible for day-to-day project execution and administrative tasks (for various clients/projects)

• Processed work releases/change orders.

• Provided dual role administrative and document control activities on several projects

• Supported client administrative needs.

• Supervised work distribution and time management for project admin teams on larger projects.

• Mentored new admins and provided training support to colleagues upon request.

- Lead Project Administrator, BP Mad Dog Phase 2 Project (managed team of 6 admins)

- Lead Project Administrator, Chevron Mafumeira Sul Project/Southern Malongo Area Development

- Project Administrator/Document Controller, TransCanada Bison Pipeline Project

- Project Administrator, Exterran Devon Decatur Gas Plant Project

- Client Project Administrator, ExxonMobil AB15 Gas Gathering and Kizomba Satellites Projects: additional responsibilities included loading documents onto ExxonMobil network, project ergonomics contact, correspondence logs, user access requests and training for client staff

- Lead Project Administrator, BP Pipeline Projects (managed team of 3 admins)

Epiphany of the Lord Catholic Church (Katy, Texas)

July 1998 – March 2006

Administrative Assistant:

• Supported Director of Religious Education in database maintenance and generation of reports for 2,500 students enrolled in education program and assisted with maintenance of parish census database (4,500 families).

• Supported parish priest and church administrator in facilities management.

• Provided technical support for staff.

• Supported Director of Youth Ministry - secured travel arrangements and documentation for student mission trips to Mexico, retreats, and social events.

• Updated website.

EDUCATION

• Katy ISD Continuing Education, Katy Texas: Front Page on-line class; Conversational Spanish

• Houston Community College, Katy/Houston, Texas: General studies

• Southern Technical College, Lafayette, Louisiana: Computer-Aided Drafting

• Graduate of Comeaux High School, Lafayette, Louisiana

Contact this candidate