Accounting Administrative Assistant

Paula Hollmon

562-***-**** *************@*****.***

Qualifications Summary

● (Inactive) Top Security Clearance

● Accomplished administrative assistant offering 15 years of administrative experience reporting to executive and managers.

● Consummate professional dedicated to making the lives of busy professionals easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage calendars; managing multiple projects; Proficient in building client/vendor databases; provide excellent customer service to internal/external customers and efficiently handle daily office tasks.

● Excellent written and verbal communication skills.

● Ability to organize information and handle sensitive information with absolute confidentiality.

● Ability to make decisions independently or to escalate issues as needed.

● Proficient user of MS Office (Word, Excel, PowerPoint and Outlook). SAP, HRIS, Cardinal and IMS system.

Education & Volunteering

MBA – Business Administration/Human Resources, 2002 Argosy University Santa Ana, CA.

Training Certification: Configuration Management, Alternative Dispute Resolution and HR Management.

2009 to Present: Volunteer Experience:

Provide life skills training and development workshops to nonprofit organizations that provide services to underprivileged individuals who need help to re-enter the workforce. Received authorization from Los Angeles County to provide life skills training and development workshops to incarcerated prisoners in Los Angeles County Jail facilities.

Professional Experience

TEMP ASSIGNMENT Accounting Administrative Asst. 9/2015 to Present VDOT Suffolk, Va.

● Assist with the coordination of the business, administrative and support services for the Regional

Operations Maintenance Section. Gather facts, analyze findings, and assist with the management of procurement activities, accounts receivables, and payables. Budget monitoring and reporting assistance to key personnel.

• Benefit administration, fiscal duties such as time entry, leave tracking, clerical and personnel issues.

• Check work orders and VDOT documents against daily activity sheets to confirm accuracy and completeness.

• Maintain and file related documentation and records according to the designed policies and procedures.

• Verify the accuracy of all forms and reports generated out of the Regional Operations Maintenance Office.

Administrator/Admin. Asst. 8/2009 to 4/2015 JAS4YOU Dev. Foundation Buena Park, CA.

● Provided administrative and business support to the Director of the non-profit organization.

● Maintain director’s calendar -- plan and schedule meetings, teleconferences and travel.

● Supervised office personnel and volunteer staff.

● Created and maintained database documentation integrity.

● Implement and created program curriculum for life skills training and development workshops.

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• Improved office efficiency by creating and implementing procedures and introducing time-saving measures. Tracked budget and office expenditures.

● Recruit, reviewed resumes, conducted interviews for potential applicants for various programs.

● Established relationships with non-profit organizations, fostering a sense of teamwork and collaboration.

Staff Analyst/Exec. Assist 4/2002 to 6/2009 Boeing Corporation Proprietary Program S&IS Seal Beach, CA.

● Provide administrative and business support to the Executive Program Director of Proprietary Program S&IS programs and supported level C engineering management team.

● Create presentations, collaborated with engineering staff on various projects and assignments.

● Identified issues that could affect the organizations effectiveness and increase program budgets. Saving the company in one year $76,000. Managed engineer certifications and Secret Clearance renewals.

Product Data Mgmt. 3/1998-4/2002 Boeing Corporation Proprietary Program S&IS Seal Beach, CA.

● Define government Top Secret documents and interpret product requirements relevant to certification, configuration and data management.

● Assist in the development of documents and implement plans and processes to ensure integrity.

● Review and update documents to the regulatory data configuration and contractual requirements.

● Generated various reports measuring effectiveness and adherence to contractual government and

Boeing requirements and review SOW and change orders when necessary.

Recruiter 3/1994 – 3/1998 Boeing Corporation C17 Program Long Beach, CA.

● Partnered with managers to ensure workforce requisitions were originated, created job descriptions,

Interview candidates and follow up.

● Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation. Utilize Boeing recruitment and database programs.

College Program Coordinator 4/1990 - 3/1994 Boeing Corporation C17 Program Long Beach, CA.

● Responsible for the coordination and planning of Boeing recruitment events throughout the U.S.

• Created various aspects of reporting information utilizing customized Boeing reporting systems.

● Collaborated with various vendors to ensure shipment promotional items and booth displays to

ensure a successful Boeing Job Fair for the company and recruiters.

● Process A/P and A/R billings, reconcile accounts.

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