Executive Assistant/Personal Assistant Legal Assistant Sales
Resume:
RUTH SNOW-FERGUSON
Long Beach, CA 9080
Cell: 862-***-****
Email: *************@*****.***
CAREER SUMMARY:
A motivated professional seeking a position in a challenging environment. Successful in providing excellent customer service, administrative and secretarial support and proficient in a range of computer applications. Well-developed communication skills and proven ability to efficiently plan and manage multiple assignments to meet tight deadlines. A proactive problem solver who enjoys getting the job done.
QUALIFICATIONS:
Enthusiastic, focused, and goal oriented
Professional demeanor, polite and courteous
Friendly and warm with a great disposition
Excellent interpersonal and telephone manners
Excellent verbal and written communication skills
Excellent organization and research skills
Ability to work with minimal supervision
Team player with the ability to work effectively in any environment
Experienced in working and communicating effectively with all levels of staff, internally and externally, as well as with clients, customers and vendors
Competent in Microsoft Office, Google and Adobe
Typing: 60 to 65 wpm
CORE COMPETENCIES:
Customer Service
General Office Administration
Meeting & Travel Coordination
Project Management
TECHNICAL AND OFFICE MACHINES:
Applications: Microsoft Office 1995-2013: Word, Excel, PowerPoint, Outlook; Google, Adobe
Operating Systems: MS-DOS, Windows 95, 2000, XP, 7, 8
Office Machines: PC, Copier, Fax, Dictaphone, Multi-line Telephone Systems, Scanners, Printers, Pitney Bowes Postage
Meter
PROFESSIONAL EXPERIENCE:
CITY ATTORNEY’S OFFICE, Long Beach, CA – Legal June 2015 – August 2015
Front Desk/Legal Assistant (Temp)
Greeted public, answered/screened/routed calls, accepted subpoenas and motions.
Updated attorney and staff attendance and entered time off requests.
Stamped incoming mail.
Answered and screened calls for Deputy City Attorneys.
Prepared and edited motion papers, resolutions, contracts and amendments.
Prepared and edited correspondence for various matters.
Scanned outgoing documents into legal application.
BLACKSTONE GROUP, New York, NY – Financial Services October 2014 – November 2014
Executive Assistant/Personal Assistant (Temp)
Provided support for Sr. Managing Director of Tactical Opportunities Department, co-owner of Philadelphia 76ers and
New Jersey Devils, to ensure seamless coverage of office.
Assisted with daily activities for SMD’s family, including handling phone calls, calendar scheduling and booking reservations.
Assisted with managing, tracking and distribution of tickets for multiple sports teams.
Assisted with coordinating complex travel arrangements & itinerary for the family.
Assisted with planning holiday itineraries and other ad-hoc functions as assigned by the family.
WEICHERT REALTORS, West Orange, NJ – Real Estate June 2013 – March 2014
Real Estate Agent (Rentals & Sales)
Provided close, personal client attention and tenacious follow-up to ensure seamless service.
Prepared contracts and documentation; advised first home-buying clients on general escrow and title procedures.
Coordinated appointments to meet with prospective sellers and buyers.
Contacted property owners and advertised services to solicit property sales listings.
Provided comparative market analysis reports for properties that were recently sold to determine competitive market
prices.
Conferred with lawyers, other agents, lenders, home inspectors and escrow companies to ensure that terms and
conditions of contract agreements were met before closing dates.
Promoted sales of properties through advertisements, open houses, and participation in Garden State Multiple Listing
Service (GSMLS).
Reviewed property listings, trade journals and relevant literature, attended seminars and staff meetings to remain
knowledgeable about real estate markets.
ROBINSON, WETTRE & MILLER LLC, Newark, NJ - Legal November 2005 – June 2013
Legal Assistant
Provided administrative support to litigation attorneys.
Handled high call volume.
Assisted with preparation of legal documents.
Drafted routine motions, legal correspondence, memos and Bates stamping discovery documents.
Assisted in litigation procedures and project management.
Maintained calendars, scheduled appointments, conference calls, meetings, depositions, responded to client inquiries,
coordinated travel arrangements and processed invoices.
Interacted with clients, court personnel and various vendors.
Coordinated outside attorney services such as court filings and exhibits management.
Filed legal documents via Federal Court electronic filing system and served documents to appropriate parties.
Transcribed long-hand dictation.
Organized and maintained law library and maintained filing system.
EDUCATION, LICENSE & CERTIFICATIONS:
Bronx Community College, Bronx, New York – Major: Psychology
Real Estate License – New Jersey
Adult & Pediatric First Aid/CPR/AED
Bloodborne Pathogen
OSCA-RSO
OSHA 30
OSHA 510
Transportation Worker Identification Credential (TWIC)
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