Assistant Administrative

LINA DE MELO

**** ****** *****

Mississauga, Ontario L4T 3E6

Cell: 416-***-**** BBM: 5278BC75 Email: ****.******@*****.***

CARRER HISTORY

****-**** *** ****** ****. Toronto, Ontario

Office Manager/Reception

Manage all reception duties including reception assistant

Manage all incoming and outgoing mail and couriers.

Maintain kitchen well supplied and in orderly fashion

Boardroom scheduling & timely maintenance

Replenish copier, printers, faxes with paper daily

Purchasing of office supplies- stationary, business cards

Machine maintenance & supplies - including postage meter

Conference bridges

Shredding bin (paper & media)

Catering

Storage - send, retrieve, and maintain every file on spreadsheet

Year-end storage & updating finance files for the upcoming year

Tape delivery and retrieval – several times a week liaise with IT department on status

Help senior/executive staff with Travel and Accommodations when travelling

Keep phone list up to date & distribute

Tenant rep: Building Mgmt Liaison – pass cards, building problems (heat, cold, maintenance etc.) distribute to all staff building communiqués

Fire warden – go to fire-drill training once a year and manage the annual Fire drill evacuation – make sure all new employees get ITG evacuation procedures

Joint Health & Safety Representative (certified)

First Aid & CPR (certified)

2003-2006 BLACKMONT CAPITAL INC. Toronto, Ontario

Administrative Assistant, Investment Banking

Assisted 3 Directors, booked meetings, flights, hotels, car rentals, luncheons, dinners as well as prepare Deal forms for signature, courier and email, managed their calendar and contacts on Salesforce and Outlook

Prepared and submitted to accounting department expense reports for all Directors and Analysts and all invoices pertaining to department

Order kitchen supplies, office supplies and stationary for department

Assisted Analysts with binding documents for presentation

Executive Assistant, Chairman and CEO

Covered for regular assistant while on holidays

Book meetings, flights, hotels, car rentals, luncheons as well as manage their calendar and email

Prepare forms for signature, mail and courier as well as filing

Purchasing &Mailroom Assistant

Cost analysis and department allocation

Purchasing of supplies such as stationery, business cards, etc.

Sort mail, prepare courier and parcels, mail runs when necessary

Reception back up

EDUCATION

2014 ST JOHN’S AMBULANCE Toronto, Ontario

First Aid & CPR

2009 OSG Mississauga, Ontario

Joint Health & Safety Committee Certification Part I & II

1997-1996 CANADIAN SCHOOL OF PRIVATE INVESTIGATIONS Toronto, Ontario

Legal Assistant and Private Investigations Certificate

1995 GEORGE BROWN COLLEGE Toronto, Ontario

French Immersion Certificate

1995-1993 GEORGE BROWN COLLEGE Toronto, Ontario

Business Certificate Program

2010-1983 Completed various professional seminars and workshops as well as Excel, Word, Power Point and Access.

Reliable, resourceful, motivated, customer oriented & dedicated worker with a positive attitude.

Skilled in exceeding objectives with sound time management abilities & proficient in establishing & meeting priorities.

Strong communication and interpersonal skills.

Always courteous and professional.

Skillful in learning and applying new procedures quickly.

Tech Savvy

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