Office Management/Personal Exective Assistant
Resume:
CONCETTA M. BELUSH
**** *. ******* ******, *****, FL 33611
**********@*****.***
QUALIFICATIONS SUMMARY
Extensive experience in Office Management, Operations, Real Estate, Human Resources, Administration, Property Management, Facilities, and financial reporting roles
Highly-focused with strict attention to detail and accuracy. Ability to perform a variety of complex administrative functions, working independently in a fast-paced environment.
Ability to multi-task with strong planning, organizational and time management skills. Work overtime, as needed, to successfully meet deadlines. Ability and willingness to look ahead and anticipate next steps.
Right-hand assistant to Senior Managers, allowing them time to focus on strategic planning. Exercise good judgment and appreciate the need for discretion. Demonstrate strong initiative, integrity, trustworthiness and ability to maintain highly confidential information.
Interface successfully with clients, banking community, government officials, Federal/State/City taxing authorities, tenants, vendors, subcontractors and service providers.
Strong advocate of teamwork, customer excellence and continuous improvement.
Professionalism, tact, diplomacy and good judgment. SPECIALIZED SKILLS
Microsoft Word, Excel, Internet savvy, QuickBooks, AS400, MAS90, TurboTax, CMLS Database; PC Law, Building Engines, 60-65 wpm and 15,000-16,250 kph
PROFESSIONAL EXPERIENCE
FORSTONE MANAGEMENT ASSOCIATES, LLC Bridgeport, CT (Office Manager & Commercial Property Acct.) 6/09-10/15
Organized all administrative functions including correspondences, travel arrangements, meeting planning, Human Resources, and HRA/HSA medical insurance, and flood and property insurances. Maintenance of hardware requirements and ordering of all supplies and office equipment.
Development of company handbook for two newly formed restaurant entities and submittal of handbook to Senior Manager for approval and adaptation for company-wide publication.
Established good working relationships with City officials in Mayor’s office, Tax Collector, Tax Assessor, Town Clerk, Engineering, Building, and Fire Departments.
Leased 30 new residential apartments in 4 months and responsible for preparation/execution of lease agreements.
Collaborated with attorneys and collection agency for pursuit of evictions and delinquencies.
Interfaced effectively with the banking community, CPAs and outside accounting firm. Assisted in annual tax preparation and mailing of tax returns/investor K-1s. Preparation of federal/state 1099s. Responsible for Annual Business filings for all entities.
Responsible for Accounts Receivable of over $1M/month, utilizing QuickBooks for all tenant accounts. Setup of monthly rent invoices for 200+ tenants. Updating of rent rolls to ensure proper recording of revenue. Facilitated bank deposits among various banks for 30+ operating/money market accounts.
Administered Accounts Payable employing cash flow management techniques for 15-20 separate properties. Responsible for allocating all operating expenses across properties and monthly reconciliation/allocation of corporate AMEX account.
Calculated CAM charges using Excel, as per lease agreements and setting up monthly invoices for billing to tenants.
Coordinated and created annual budgets and financial reports for Monthly Financial Review by Capital owners. Implemented cost cutting measures and economies of scale to yield positive NOIs. Expedited Release of Lien Waivers and cut checks accordingly, as per AIA requisitions. Notarize all documents, as needed.
Launched and assisted software company with the fabrication of a Work Order Management system utilizing, “Building Engines “.
HERITAGE SOUND CONDOMINIUM ASSOCIATION Milford, CT (Bookkeeper, Part-time) 1/09-12/13
Initial facilitation of transition to a self-managed (175-unit) Condominium Association.
Responsible for all Accounts Receivable/Accounts Payable, operating and reserve accounts, including monthly reconciliations. Excellent communication with constituents, vendors and homeowners.
Processed monthly financial accounting reports for the Board of Directors, reporting directly to Treasurer. Budget creation and monthly identification of P&L discrepancies. Concetta M. Belush Page 2
Worked closely with Attorneys to manage delinquent accounts, Rules & Regulations/By-laws and provided all financial information to CPA/Auditor for preparation of the annual audit of the Association. Preparation of Resale Docs for potential homeowner real estate sales, working with attorneys and Real Estate agents. RUBENSTEIN & GLAZER, LLC. Commercial Real Estate Law Firm Westport, CT (Office & Financial Manager) 12/06-5/09
Oversee key office management functions including office technology, telecommunications, Human Resources, and payroll using outside source.
Employed real estate knowledge to effectively collaborate with paralegals.
Revised and monitored on-going compliance with policies and procedures. Ability to work independently with great organizational and time management skills.
Responsible for Accounts Receivable and Accounts Payable for all trust accounts, operating accounts and investment holding accounts, using both Quick Books and PC Law. Prepared monthly billings to clients, using PC Law.
Effective communication with clients, while maintaining client confidentiality and discretion.
Oversaw and performed financial reporting, using QuickBooks for real estate management and holding companies.
Worked in collaboration with firm principals, providing input into strategic plans covering IT administration, Facilities, Marketing, Tax Planning, and Operations.
CCMS, LLC. Land Management/Property Management/Transportation Co. Seymour, CT Manager, Financial Operations 3/02-3/06
CITIGROUP ASSET MANAGEMENT Stamford, CT
Coordinator, Global Project Office 1/00-3/02
GLEN J. BELUSH, CPA Monroe, CT
Office Manager 7/94-7/99
UNITED TECHNOLOGIES CORPORATION, NORDEN SYSTEMS INC. Norwalk, CT Senior Project Administrator 1/85-7/94
EDUCATION
MARYMOUNT COLLEGE Tarrytown, NY Bachelor of Arts, Economic PROFESSIONAL DESIGNATIONS
CT Licensee Board of REALTORS
State of CT, Notary Public
VOLUNTEER ACTIVITIES
University of Tampa, Admissions Representative in CT for multiple UT College Fairs Barnum Festival Event Chair and Volunteer, Bridgeport, CT Downtown Special Services District, Public Safety Committee, Bridgeport, CT Fairfield County Sports Commission, CT
Harbor Light Foundation (Harbor Brew Fest), Fairfield County, CT Habitat for Humanity – Build in Bridgeport, CT
Habitat for Humanity, Hearts and Hammers Gala Event Committee Member, Fairfield County, CT Habitat for Humanity “Sail-a-Bration” Committee Member, Fairfield County, CT United Way, Co-Chairman, Small Business Division, Norwalk-Wilton, CT SPECIAL AWARDS
Recognition, Citigroup Disaster Recovery 9/11 Team Surveillance Program Director's Award, Department of Transportation, Federal Aviation Administration Multiple-time Recipient of Special Awards for Outstanding Achievement from Norden Systems, a division of United Technologies
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