Office Management
Resume:
Daniel P. Biddiscombe
Apt A-43
Hartsdale, New York 10530
(h) 914-***-**** (c) 914-***-****
Email: ******@***.***
Office Administration / Facility & Services Management
I am an innovative and energetic administrator with proven ability to tackle diverse challenges as well as deliver strong operational gains. I have a proven talent for both strategic planning and results-oriented execution; experience includes but not limited to managing all aspects of office services and facilities, office renovation, construction, acquisition integration, relocation and process improvement. I have a demonstrated ability to interact with diverse individuals from the boardroom to production departments and to effectively manage relationships with clients and vendors.
Professional Experience
Pryor Cashman LLP July 2012 to Present
Office Services & Facilities Manager
I manage the daily operations, services and facilities for a New York based law firm. My duties include but are not limited to the daily management of the following:
Staff and attorney moves/add/changes,
Real Estate management of over 120,000 rsf covering 3.5 floors, including lease adherence, lease audits and lease negotiations,
Facility build-out and office acquisitions – most recent build-out of 10,000 rsf.
Facility Maintenance Department,
Develop and manage departments annual budget of approximately $15 million dollars.
Mail and Copy Departments,
Reception / Telephone Services including the maintenance and functionality of the Firms Avaya PBX and Voice Mail Systems
Purchasing Department / Vendor Management,
Library Services,
Conference Center and Event Coordination,
Disaster Recovery,
Cable and lighting plant management,
Data Center infrastructure including UPS, A/C and fire suppression systems.,
A/V Department – initiated a $600K A/V upgrade project and acting as GC on the project
Travel Department,
Car Services,
Office Security and systems
Overall Responsibility for budget planning and control for firm-wide Administrative Department.
Salnina’s Home Services December 2011 – June 2012
Consultant - Somers, NY
I assisted with project management and tracking of home improvement / construction projects for a small, women owned residential construction / renovation company. I coordinated all aspects of creating, pricing and replying to RFP’s, creating AutoCAD drawings, answering and follow-up on phone calls with clients and invoice tracking (AP and AR).
Hospice / Visiting Nurse of Westchester August 2011 – May 2012
Volunteer – White Plains, NY
Volunteered and provided consultation for a NPO hospice / visiting nurse organization located in Westchester County, New York. My work with this organization included but was not limited to reviewing internal office processes and making recommendations on work flow improvements as well as assisting with office space planning. I also assisted with support group logistics for spouses and children of patients undergoing chemotherapy.
Proskauer Rose LLP Mar 2006 to March 2011
Office Administrator – Boca Raton, FL
Overall responsibility included the maintenance and management of a professional office environment, including the implementation and ongoing continuance of all office policies and procedures.
Responsible for all aspects of Facilities, IT, Records, Office Services, Finance, Library Services, Administrative Staff development and management as well as the preparation and monitoring of a $25 million annual fiscal budget.
Member of the Firm’s Relocation Team and responsible for the coordination and implementation of the moving of 250 person back office functions from 1585 Broadway to 2 Penn Plaza in NYC. These functions included the Firm’s Records, IT, Accounting, Procurement and Human Resources groups. Additionally, assisted in the move of the Firm’s attorneys, with specific emphasis on Partner’s furniture, Will Safes and Art Work, from 1585 Broadway to 11 Times Square – also in New York City.
Responsible for financial planning and coordination of construction for a 33,000 rsf build-out of new office space. Coordinated smaller office build-out projects and personnel moves. Assigned office space to new employees, including attorneys, paralegals, and staff.
Executed all HR initiatives including Recruitment & Employment Management, Leadership Training & Development, Benefits & Compensation Design, Reorganization & Culture Change, Merger & Acquisition Integration and Succession Planning. Responsible for support staff recruiting process, including sourcing applicants, testing, interviewing and hiring applicants. Coordinated the attorney recruiting process for the Boca Raton Office, working closely with the New York office.
Assisted Managing partner with Professional Staff recruiting.
Recommended arrangements for support staffing, including assignments to lawyers, paralegals, and other timekeepers. Instituted a 4:1 secretary/attorney ratio to reduce staff expenses and increase productivity and accountability. Cross trained secretary pool to provide coverage in various practice groups.
Coordinated the annual evaluation and compensation process for support staff with the New York office and conducted interim evaluations of new staff. Resolved general support staff issues, conduct counseling, and implemented disciplinary actions as needed in coordination with the Chief Human Resources Officer. Monitored support staff attendance, vacations, and other absences from the office; arranged for the hiring of temporary employees and/or overflow coverage when needed.
Managed support staff workflow and ensured that timekeeper needs were met. Piloted a program to assign billing numbers to secretaries in order to allow them to bill clients for legal work that would otherwise be written off because of paralegal costs.
Oversaw mail/supply operation and ensure that adequate coverage is provided at all times.
Coordinated resolution of IT issues and scheduling of computer training for staff with appropriate IT staff in the New York office.
Assisted in the preparation of the office operating expense budget and monitor monthly budget vs. actual progress.
Instituted a cohesive Business Continuity Program.
Coordinated special functions and social events for attorneys and support staff.
Reviewed and approved vendor invoices
Oversaw daily deposit of client cash receipts, escrow and trust accounts, office disbursement account, and petty cash.
Provided coordination with Building Management on day-to-day facilities issues such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues.
Arranged for repairs and maintenance of the office space such as painting, carpet cleaning, furniture repair, etc.
Oversaw the scheduling of conference rooms and visiting attorney offices, including catering requests for client and administrative meetings.
Special projects as assigned by the Managing Partner or Administrative Partner in the New York.
Proskauer Rose LLP July 2001 to March 2006
Office Services and Facilities Manager, New York, NY
Managed the daily operations and services for a New York based law firm:
12 direct and 120 indirect reports in Office Services and Facility Management,
Reception / Telephone Services including the maintenance and functionality of the Firms PBX and Voice Mail Systems,
Conference Center Coordination,
Disaster Recovery,
Cable Plant Manager,
A/V Department
Travel Department,
Car Services,
Purchasing Department,
Security,
Facility Build-Outs and Office Acquisitions,
In-house Restaurant / Catering Services,
Maintenance Department and
Overall Responsibility for budget planning and control for firm-wide Administrative Department.
Education:
SUNY New Paltz – BA Communications
Professional Affiliations
National Association of Legal Administrators
International Facilities Management Association
Business Continuity Legal Forum
Proficient Software Skills
MS Excel, Word, Outlook
SAP
AutoCAD
QuickBooks
Intermediate Software Skills
MS Powerpoint
Adobe Acrobat
Elite Conflict Check
.
Contact this candidate