Receptionist/Administrative Assistant

Sonia Phillips

***************@*****.***

**** ******** **.

Hurst, TX 76053

817-***-****

Summary

I have 25 years of administrative experience with 16 years in government agencies. My objective is to work for an organization or company that will utilize and value my skills and years of service to become a useful, permanent part of a company or organization.

Highlights

Microsoft Office proficiency

Strong Customer Service

Organizational Skills

Coordinating Events

Payroll and time keeping

Accomplishments

City of Bedford Employee Commitment Award

Administrative Employee of the year (Bedford and Keller)

Fire Department and Firefighter Association Awards

Successfully planned and executed corporate meetings, lunches and special events for group of 60 employees.

Experience

Administrative Secretary Dec 2010 – May 2015 Keller Fire Department – Keller, TX 1100 Bear Creek Parkway, Keller, TX 76248

Managed the front receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Handled Fire Department permitting, receiving plan reviews and permit applications, and money handling (cash and checks) of approved permits. Tracked time and entered payroll reports for the department. Process and reconcile credit card reports for 15 pp. Pay venders, process and track all accounts receivables. Pay vendors and enter into budget expense tracking spreadsheet and scan documents into Laserfiche. Compiled and entered data for monthly reports, built spreadsheets for tracking as requested. Drafted meeting agendas, processed all incoming and outgoing mail both internal and external. Created and maintained spreadsheets. Coordinator of special events and ceremonies. Planned and organized Fire Department Awards Banquet.

Administrative Coordinator Dec 1999 – Dec 2010

Bedford Fire Department – Bedford, TX 2000 Forest Ridge Drive, Bedford, TX 76021

Managed the front receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Under the direction of the Fire Chief, Fire Marshal, and Operations Chief, assisted with all Fire Department permitting procedures. Tracked time and entered payroll reports for the department. Compiled and entered data for monthly reports, and built spreadsheets for tracking of grants. Assisted with Emergency Management procedures and implementation. Drafted meeting agendas, processed all incoming and outgoing mail both internal and external. Created and maintained spreadsheets. Planned and organized Fire Department Awards Banquets and all special department events. Assisted with fundraising events for the Bedford Professional Firefighters Association.

Administrative Assistant - Acura Parts & Service Zone Office Aug 1988-Aug 1998

American Honda Motor Co., Inc. 4529 Royal Lane, Irving, TX

Tracking of all administrative paperwork for six District Managers i.e., itineraries, monthly summaries, dealership contacts, expense reports. Meeting coordinator for Acura Zone Parts & Service; hotel contracts, agenda's, catering and group activities. Accounting responsibilities check requisitions and purchase orders on Honda Mainframe system. Report distributions made to district managers for Parts & Services. Compile, enter and transmit data for national parts and service monthly report. Department coordinator for IRS reporting from Parts & Service promotions, W-9 reporting.

References upon request.

Contact this candidate