Office Admin, Exec Assistant, Project Coord, Billing Accountant

SUMMARY OF QUALIFICATIONS

** ***** ************** **********

** ***** ********* *** ******* Coordination

** ***** ********** & Procurement Experience

* ***** ****** ******** **********

WORK EXPERIENCE

exp SERVICES INC. June 2015 – Present

Billing Accountant - Environmental

As Billing Accountant - Environmental for exp Services Inc. I am responsible for entering new projects into Vision and Microsoft Excel, creating project and client files, running & distributing the draft invoices and backup for the Project Managers, creating and mailing final invoices to clients once approved, updating budgets and back log reports, running required reports for Project Managers, adjustments, revenue accounting, and reviewing financial reports.

HH ANGUS & ASSOCIATES May 2015 – June 2015

Billing Analyst - 3 week contract position to cover leave of absence

As Billing Analyst for HH Angus I was responsible for coordinating and executing timely invoicing as per billing cycle using Vision 7.1 software, and running reports through Vision 7.1 for the Project Manager as required (i.e. Project Detail Reports, A/R Aged Reports, Project Unbilled Detail Reports, etc.). This was a 3 week contract to cover a short term leave of absence.

COFFEY GEOTECHNICS May 2010 – May 2015

Office Administrator/Project & Billing Coordinator

As Office Administrator for Coffey, I was responsible for the operations of a small Engineering firm of 15 people from purchasing office equipment and furniture, IT support, coding and paying invoices, maintaining personnel information including setting up new staff for payroll processing, updating personnel files, training records and assessment records.

As Project & Billing Coordinator for Coffey I was responsible for coordinating and executing timely invoicing as per billing cycle using Vision 7.1 software, and running reports through Vision 7.1 for the Project Manager as required (i.e. Project Detail Reports, A/R Aged Reports, Project Unbilled Detail Reports, etc.). Attending client meetings and assisting with determination of project requirements. Assisting the Project Manager in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules. Preparing project organization and communication charts. Using project scheduling and control tools, monitored projects plans, work hours, budgets and expenditures. Effectively and accurately communicated relevant project information to the client and project team. Inputted proposals, wins, and losses into the CPN database and distributed reports; updated data accordingly. Tracked & managed contemplated change notices and change orders in the database.

SMARTMEDS PHARMACY (short-term contract) Sep. 2009 – May 2010

Project Coordinator, Special Projects

As a Project Coordinator, Special Projects for SmartMeds Pharmacy I was responsible for the development and implementation of their Emergency Pandemic Plan. I was also responsible for the development and implementation of their new Employee Handbook as well as various Human Resource Policies.

TECH CAPITAL PARTNERS INC. Mar. 2007 – Oct. 2007

Office Manager/Project Coordinator

As the Office Manager at Tech Capital in Waterloo, Ontario, I was responsible for the day to day operations of running the 9 employee office. I was responsible for the maintenance of executive profiles, preparing presentations/proposals, maintaining files/records relating to projects or functions, researching information for clients and ensuring quality, timelines and results exceeds executives’ expectations. Other duties included:

Coordinate all aspects of onsite and offsite meetings

Drafting of correspondence both internal and client related

Assisting with HR and Recruiting activities

M MARKETING SERVICES INC. Feb. 2003 – Jan. 2007

Office Manager/Project Coordinator

At M Marketing as the Office Manager I was responsible for the operations of a small marketing firm of 15 people from purchasing office equipment and furniture, IT support, coding and paying invoices, maintaining personnel information including setting up new staff for payroll processing, updating personnel files, training records and assessment records.

As a Project Coordinator, I oversaw the creation and implementation of weekly online and direct email distribution of Sears Canada’s “What’s In Store For You” email marketing newsletter, and collected data from various Financial Institutions for Marketing Contests and organized into access database; coordinated the contact of winners and distribution of prizes for Visa Canada.

EVEREST BROADBAND NETWORKS Feb. 2000 – Jan. 2002

Senior Project Coordinator

As Senior Project Coordinator for Everest, I have assisted in the layout and design of ad campaigns, maintained client relationships and organized press conferences and trade shows. Other duties included:

Ordering of P.O.S./ P.O.P material and other promotional items

Prepared presentations for the Director of Business Development

Provided in-depth analysis of external information regarding market trends, competitors and other general business issues

Assisted in the development and coordination of internal and external company newsletters

ACCENTURE, CANADA Mar. 1995 – Jan. 2000

Executive Assistant/Procurement Analyst

As Executive Assistant at Accenture Canada, I was responsible for the maintenance of executive profiles, preparing presentations/proposals, maintaining files/records relating to projects or functions, coordinating all aspects of onsite and offsite meetings, drafting of correspondence both internal and client related, researching information for clients and ensuring quality, timelines and results exceeds executives’ expectations.

As Procurement Analyst for Accenture Canada, I was responsible for sourcing and procuring IT solutions for Canada-wide offices and maintaining asset inventory as the Asset Management lead for Canada.

PERSONAL STRENGTHS

I am an assertive, energetic professional with a penchant for quality and strong proponent of corporate image. Demonstrated competencies include:

Effective problem solving and organizational skills

Excellent communications skills, strong business writing skills

Strong analytical skills with a keen attention to detail

Ability to manage own workload and set priorities with little supervision

Strong team player with excellent time-management abilities

SKILLS

Deltek Accounting Package, MYOB, Advanced Level Microsoft Office Suite (Word, Excel, PowerPoint), MS Outlook, MS Access, MS Project, ACT!, Lotus Notes, Adobe Reader/Writer, Remedy

Accenture

In-House Training:

Professional Business Writing

Presentation Skills I & II

Telecommunications and IP Overview

Advanced Word

Advanced Excel

Advanced PowerPoint

National Seminars:

Purchasing Power!

First Things First, Steven Covey

Proofreading, Editing and Writing Skills

Professional Filing & Information Management Skills

Professional Secretarial & Management Skills

Beyond Secretary

The Exceptional Assistant

Exceptional Customer Service

Management Skills for Secretaries

The Indispensable Assistant

Grammar and Usage Made Easy and Fun

Junior Achievement

Economics of Staying in School

Phone Power Seminars:

Out Bound Telemarketing

In Bound Telemarketing

Customer Service Training

Priority Management:

Time Management Training

Project Management Training

Internal Auditing for ISO9001:2008

Completed the internal auditor training program through SAI Global and achieved certification as an approved internal auditor

PROFESSIONAL DEVELOPMENT

EDUCATION

GENERAL BUSINESS CERTIFICATION, Halton Business Institute

LEGAL ASSISTANT CERTIFICATE, Halton Business Institute

BUSINESS ADMINISTRATION, Sheridan College

First Year CGA taken through correspondence with University of Toronto

INTERESTS

I have studied ballet for 21 years and have participated in teaching classes and choreographing performances. I also enjoy horseback riding, cross-country skiing, swimming, water sports, tennis, camping, white water rafting, and love just hanging out with my husband and four beautiful children.

References available upon request.

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