Administrative Assistant Microsoft Office
Resume:
MARLAYNE GIRON
Cell: 949-***-****
Mission Viejo, CA 92692 Email: *******@*****.***
PROFESSIONAL SUMMARY
Self-motivated, detail-oriented professional with extensive experience providing administrative and operational support to organizations in a variety of industries.
Polished, professional, and poised - able to perform well under pressure and meet deadlines, while maintaining a high level of composure.
Excellent communication skills (written and verbal); able to interact professionally with all levels in an organization.
Team player, dependable, self-motivated, strong work ethic.
Seeking an opportunity where I am able to utilize my superior administrative, operational, communication and organizational skills to contribute to a company’s success. PROFESSIONAL EXPERIENCE
Overland, Pacific & Cutler, Inc. (Irvine, CA) 01/12 – 09/15 Administrative Assistant/Project Support Specialist
Set up standardized electronic file structure for future appraisal projects.
Set up appraisal report templates including county and city environs, county employment figures, market reports, subject property information, zoning, and data sheets for sales comparables.
Recreated Caltrans forms as a “form field” documents for ease of completion and filled in all universally applicable information ahead of time on a project-by-project basis when required (i.e., Devore).
Formatted, proof-read, bound and distributed property summary appraisal reports for several projects (including but not limited to):
o Laurel Grade Separation Improvement Project (19 parcels); o SANBAG Bi-County Project (19 parcels);
o SANBAG Devore Junction/Goods Movement Improvement Project (100 parcels); o Grapefruit/52 Avenue Grade Separation Project (8 parcels), and many other projects; and o High Speed Rail Project – (53 parcels).
Created and set up Review Appraisal template for RCT-016. Filled in subject property information from outside firm’s fee appraisals for the valuation analysts. Tracked status and delivery of review appraisals.
High Speed Rail project – set up inspections, created electronic folders and appraisal template for 65 parcels.
Proof-read outside company appraisal reports for department manager, listing inconsistencies and erroneous information in a review document.
Accomplishments:
Progressed from merely proof-reading, formatting, printing and binding appraisal reports to being able to create almost the entire report template from scratch using several different information sources such as RealQuest, Loopnet, and MLS reports.
Updated county and city environs information using resources such as Trulia, LoopNet, and Wikipedia and Co-Star reports.
Researched zoning for properties using County/City GIS systems. Obtained development standards and allowable use documentation.
Created exhibits such as local, regional and market data maps using Streets and Trips and ground/aerial images using Google Earth.
Identified, retrieved and highlighted parcel maps form RealQuest.
Entered basic competitive sales property information needed for the Data Sheets and adjustment grid.
Incorporated basic acquisition information in the report from the Right of Way Legal descriptions (i.e., square footage of permanent easements and temporary easements, etc.) describing the size and nature of the acquisition(s).
Generated Appraisal Summary Statements using Mail Merge. Marlayne Giron Page 2 of 2
Trendzitions (Lake Forest, CA) 09/08 – 12/11
Administrative Consultant (PT)
Performed various administrative duties as assigned. Grubb & Ellis Company (Newport Beach, CA) 03/01 – 09/08 Marketing Specialist/Administrative Assistant
Prepared proposals, offering memorandums, correspondence, property brochures, PowerPoint presentations, and legal Real Estate AIR forms.
Compiled and maintained due diligence materials for property transactions.
Updated and maintained Team’s property website and Due Diligence war room.
Maintained client database (over 3,000 contacts).
Conducted mass mailing/email blasts of marketing materials to investment community and outside brokerage houses.
Maintained Principal Interest Lists and Broker Control Books for specific transactions.
Placed real estate ads.
Provided marketing /due diligence materials to interested investors and tracking status of same.
Scheduled client events such as tailgate parties and concert venues. Winfire, Inc. (Newport Beach, CA) 07/00 – 02/01
Human Resources Administrative Assistant (PT)
Processed new employees, created forms for Human Resources online Forms Library, performed online Recruiting, processed/issued employee stock options, employee badges and parking transponders.
Created and distributed Employee Guide.
Completed other projects as assigned.
MetroLaser (Laguna Hills, CA) 01/91 – 06/00
Administrative Assistant/Receptionist
Provided administrative support to President, Vice-President, 20 engineers/scientists and 4 administrative personnel in small R&D Company.
Prepared technical documentation. Proofread, formatted, edited, packaged, logged, and archived high-tech, scientific proposals (SBIR), technical reports, and scientific publications in accordance with stringent submission guidelines.
Prepared PowerPoint presentations.
Maintained numerous company contract/proposal listings and various document logs.
Responsible for Contract Summarization and administration.
Performed heavy phone coverage on busy switchboard.
Coordinated travel for all employees. Make sure all unusual charges, travel changes, ticket returns etc., are properly documented and that all travel has proper authorization prior to booking. Insure and document that hotel rates fall within approved government per diem rates.
Maintained company contact database.
Responsible for managing office supplies, distributing mail, and coordinating shipping/receiving or various items.
Performed electronic and hardcopy document archival of all contracts, proposals, and technical reports.
Coordinated company social functions.
SKILLS
Microsoft Office 2010 Windows, Certified MS-Word Specialist, XP Professional, MS-Outlook, MS-Excel, MS-PowerPoint, RealQuest, REA, CoStar, LoopNet, Streets and Trips, Paint, SharePoint, Windows Live Moviemaker and Magix Video Editing, Blogger and WordPress. Typing: approximately 75 wpm CERTIFICATIONS
MS-Word Specialist 2010
(References Available Upon Request)
Contact this candidate