Administrative Assistant Supply Chain

Location:

Posted:

November 16, 2015

Marissa Marotta

West Haverstraw, NY 10993

*******.*******@*****.***

PROFESSIONAL EXPERIENCE

INTERCOS West Nyack, NY (March ’12-Sept ’15)

Purchasing Agent (March’15-Sept’15)

Create purchase orders based off requisitions and urgent requests

Contact with domestic and international vendors for price quotes, PO confirmation, updates, expediting

Feasibility, open order, excess, variance reports

Create sales orders for intercompany Italy plant

Monitor new projects; attend meetings and be present on conference calls to follow development and production

Planner (Promoted) (Nov ’13 – May ‘15)

Coordinate weekly International Meetings (China/Italy) to ensure production goals are being met and be proactive to overcome issues that have arisen

Prepare Stock Reports/Intercompany Purchase Orders/Stock Transport Orders/Minutes Report

Responsible for Purchasing/Shipping bulk Products

Oversee communication pipeline between several departments

Logistics Coordinator (March ’12 – March ’14)

Assist in maintaining company budget

Maintain Incoming/Outgoing domestic and international shipments for multiple vendors

Advise on tariff codes for Incoming/Outgoing materials

Oversee/Approve Bills/Invoices/Charge-backs/Preventive Measures

Create Proforma invoices and NAFTA certificates

Review/Approve Incoming Materials Report

Maintain communication between Shipping, Warehouse, Freight Forwarders, and VP of Supply Chain – Monitor and track Incoming/Outgoing products

JB SYSTEMS CONSULTING Cornwall, NY

Personal/Administrative Assistant (July ’09 – March ’11)

Create/Distribute invoices throughout internal company (Quickbooks)

Monitor daily Accounts Receivables/Payables

Maintain Employee Timesheets/Travel Expenses/Minor Personal Needs

EDUCATION

MARIST COLLEGE Poughkeepsie, NY

Bachelor in Business Administrative June 2011

ADDITIONAL SKILLS

Microsoft Word, Excel, Outlook, PowerPoint, Conversational Spanish, SAP, Quickbooks