Executive Assistant
Resume:
J. “Michael” Liberty
**** ****** **. ***** *** Vegas, NV 89032 310-***-**** ***************@****.***
PERSONAL ASSISTANT (Executive Assistant & HR Specialists)
Profile Summary
Proactive personal assistant/executive assistant that has been described by former employers as their right-hand, demonstrates excellent interpersonal skills, high level of confidentiality, and fashionable, polished and representative quality style. Other notable skills include:
Reliable Organized Self-Disciplined Dependable Motivated
Summary of Skills
Highly effective working independently and as a contributing member of a team.
Communicate effectively at all levels.
Ensure world-class customer /client service.
Organize and manage schedules effectively.
Discreet, trustworthy and professional.
Conscientious & skilled at taking the initiative.
Adapt to constantly changing environments and priorities.
Meets deadlines and coordinate multiple projects with ease.
Identify and attend to all details.
Executive Support and Office Management.
Professional Development
Franklin Covey – Focus Workshop
“To Be or Not to Be Reasonable” – NRS116 Education for Board Members
Professional Experiences
Executive Assistant to the President & CFO/ H R Manager
St. Matthias High School ● Junipero Serra High School, California July 09’ – Dec 14’
Executive Administrative support to the President and CFO
HR support to all employees
Acting liaison between employees and the Administration
Development and HR reports.
Accounts payable/ Accounts receivable
Benefits Location Administrator
Payroll for 2-locations
Database Management – Advance MS Access & Excel
Daily office operations and board secretary
Task prioritization and delegated task.
Work with Board Members and Event Planning
Executive Assistant/ Operations Coordinator
Eugene Burger Management Corp ● Las Vegas, Nevada May 07’ – Dec 08’
Executive Administrative support to the District Manager.
Payroll for regional and satellite office employees.
HR support to all employees including interviewing and hiring process
Acting liaison between employees and corporate office.
Corporate payables / receivables and reimbursements.
Producing corporate reports.
Monthly Association Billing.
Database Management – Advance MS Access & Excel
Daily office operations and meeting minutes.
Vendor Presentation Scheduling.
Employee Training
Executive Calendar and Event Planning
Maintains HOA Manager license
Manager of Account Executives / Customer Service Manager
Incorp Services, Inc. ● Las Vegas, Nevada Jun 04’ – July 06’
Responsible for processing and posting daily accounts payables and receivables.
Responsible for resolution of customers’ billing questions concerning current account status.
Communicate with other departments to ensure proper resolution of problems or complaints associated with client's billing, credits and fraud related issues in a timely manner.
Handle confidential information and work with all levels of management.
Exceeded goals set daily and monthly by management.
Maintaining corporate paperless documents in a computer system.
Prepared and reviewed a variety of corporate documents for filing with the Secretary of State’s office nationwide.
Communicate with Secretary of State Departments in all 50 states.
Customer Service i.e., customer retention.
Daily management of 8 – 10 staff members.
Staff Training and Event Planning
Database Management – Advance MS Access & Excel
Personal Executive Assistant to President/CEO
The K Group, Inc. ● Las Vegas, Nevada Jun 03’ – Mar 07’
Part-Time
Provided comprehensive support to executive-level staff including coordinating/scheduling meetings, travel, and effectively managing all essential tasks from Home Office.
Maintain Executive Calendar – set-up meetings, coordinate luncheons, confirm scheduled events, rearrange calendar to accommodate changes in meeting times and dates and taking meeting minutes.
Filing - Setting-up files and maintaining documents in files.
Phones – professional manners; complete and accurate messages.
Excellent Customer Service –professional communication with outside executives, customers and staff.
General Secretarial Functions – copying, mail, federal express documents, meeting agendas and document distribution and Event Planning.
Draft Business Letters/Memos – accurate spelling and professional language.
Prepare Monthly Expense reports allocating expenses between different companies with proper back-up and explanation of expenses.
Assistant Corporate Secretary supporting corporate board resolutions, corporate filings, maintaining corporate books and the issuance of corporate stock and maintaining stock ledger.
Proven track record - accurately completing research, reporting, information, marketing, and business-development efforts within budget requirements.
Highly focused and result-oriented in supporting complex deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
Database Management – Advance MS Access & Excel
Marketplace Manager
Simon Property Group ● Leesburg, Florida 1997 – 6/10/03
Responsible for the overall planning, operations and daily management of the Simon Marketplace / Customer Service and Sales Dept.
Administrative Assistant / Marketing Administrator
Simon Property Group
EDUCATION
B.S. – Bachelor of Business Administration – S B College of Business, 1985
National Association of Notary Public, 1999 – Florida License # CC728095
MBA – Business Administration - San Francisco Technical University 2003
Nevada Real Estate License (pending)
NV Property Management Certificate (pending)
Notary
TECHNICAL SKILLS
Financials: Account Payables and Receivables, General Ledger, JE, Month End Reports
Database: JD Edwards, QuickBooks, Yardi Voyager, Goldmine, GiftWorks, and Access,
Hardware: All IBM Personal Computers and their prototypes
Operating Systems: Windows 95 & 98, Windows 3.1 xs, Windows XP Professional, Windows 7
Software: Office 1997- 2010, Word, Excel, PowerPoint, Publisher, Internet Explorer, Outlook, Outlook Express, ADP Payroll, PeopleSoft, DropBox & GoogleDrive.
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