Manager Management

Justine Renee Vitaliti

*** ***** ***

Valley Cottage, N.Y. 10989

***************@*****.*** Cell phone: 845-***-****

Employment

Manager/Supervisor

Loyal professional with 27 years of experience and dedication in the legal field with expertise in client billing, training/development, cost reduction and management. My goal is to grow personally and professionally. I am striving for a challenging opportunity with a solid company. My intention is to enhance the productivity, success and morale of my prospective work environment. I thrive in positive surroundings and my passion is to make a difference.

Gordon & Silber, P.C.

Defense Litigation Law Firm New York, N.Y.

2/88 –

Present

Financial Department Manager/Billing Coordinator

Management

Supervise staff and manage Financial Department, reporting to the firm President

Implemented office security procedures for the protection of sensitive information

Introduced group conflict resolution policies for team unity and equal work loads

Schedule meetings for continued team connectivity, guidance and staff training

Used social media such as LinkedIn to build employee and client relations

Arrange meetings and luncheons to alleviate stress and promote work balance

Billing

Developed an effective client-customized billing protocol to ensure accuracy of client rates and guideline compliancy

Manage entire billing process including fee budgets and troubleshoot billing glitches

Responsible for generating pre-billing reports and figures for equity partners

Process and reconcile pre-bill run including distribution, editing and uploading of legal bills into electronic billing websites

Regulate database storage of voluminous e-bills, appeals, set up and processing of split billing, legal bill reversals in ledgers and billing discounts/adjustments

Designed custom hours reports for comparative analysis and profitability

Journals/Accounting

Regulate all time sensitive department functions related to month end, borrowing certificates, budgets, quarterly/year-end tax filings, extensions, 1099’s and reporting to outside accountants

Lead and train staff members with accounts receivable, accounts payable, attorney expenses, petty cash reconciliation, write-downs, write-offs, bank reconciliations and trust account reimbursement for retainer clients

Examine and approve vendor bills, review and sign checks for all accounts

Payroll/Employee Benefits

Manage and process firm payroll using ADP payroll for Windows

Monitor employee calendar and payroll deductions such as liens, bonuses, distribution checks, child support payments, 401k loans/contributions

Team with HR manager to ensure accuracy of payroll, overtime, employee files and government pre-tax programs

Partner with office management in the recruitment of new employees and the

organization of firm functions/parties

Collections/Commissions

Analyze arrears and initiate client contact to address aging receivables

Created a notes and diary system for arrears, greatly increasing payments on legal bills while building relationships with clients

Calculate percentages from cash receipts to determine attorney commissions and prepare checks through payroll

Training/Technical Support

Schedule and train new hires on time entry, use of law firm management system and provide continued technical support to all employees on a daily basis

Facilitate with IT technician to conduct conversions, upgrades, electrical shut-downs

Effectively streamlined procedures for various departments using law firm management system to increase organization effectiveness and time-saving tools

Monitored Equitrac upload of photocopies into Prolaw for client billing

Employment

AConsulting Group, Inc. - Law Firm Management Experts

1/05 –6/10

Support Associate

Managed all phases of legal billing for two large California law firms, remotely

Traveled to different client sites to train users on Prolaw software.

Assessed and streamlined billing procedures for firms in chaos resulting from conversions or personnel changes, increasing overall productivity

Traveled to various firms in financial crisis to restructure billing procedures, significantly boosting revenue and profitability

Reconciled bank accounts for New York based law firm

Education

University of Phoenix – Business

Bronx Community College - Human Services

N.Y.U. Bookkeeping Course – Certified

Computer Skills

ADP Payroll, Microsoft Excel, Word, Outlook, Prolaw Software (Elite Program)

E-Bill Websites: Allegient, Callaborati, ResolveStar, CounselLink, TyMetrix 360

Legal Solutions Suite, CAN Team Connect, Great American Litigation Services

Contact this candidate