Administrative Assistant Executive

OBJECTIVE: To obtain a position as an Administrative Assistant

BUSINESS SKILLS

A highly organized and detail-oriented Administrative Assistant with over 8 years' experience providing thorough and skillful administrative support to senior executives.

Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.

Hands-on experience in routing and distributing incoming manual mail and email

Excellent communication skills displayed in greeting customers and answering to phone calls

Track record of answering everyday letters and email

Aid the research activities with statistical data compilation and other helpful information

Proficient in Sage Business Vision, Sage ACT!, MS Word, MS Excel, MS Power Point, MS Publisher, MS Access, MS Outlook, Adobe Acrobat, Adobe Photoshop and other software

Proficient in the Internet browsing, group messaging, e-mail programs and web page design programs

Detailed oriented and quick learner

Strong analytical and organizational skills with an ability to balance competing priorities

Excellent interpersonal skills, phone manner, and office etiquette

Excellent written and oral communication skills, to deal with people of diverse backgrounds.

Skills in setting priority and managing work pressures

Attention to detail and record keeping

PROFESSIONAL EXPERIENCE

Aramark Uniform Services (Canada) Ltd. Executive Assistant

Oakville, ON April 2015 – Present

Responsible for supporting the company Sales Team and ensuring that they have the tools, support and resources needed to set them apart from the competition

Providing superior administrative support to Manager of Finance, including correspondence, legal documents, financial management, communications and policy compliance, and problem resolution.

Working with all levels of managers, staff, clients and vendors

Processing accounts receivable and ensuring timeliness, accuracy of codes and appropriate backup

Handling accounts payable ensuring timeliness and accuracy of information

Managing office supply inventory

Creating and managing financial reports, making cheques

Processing purchase orders, making packing slips, invoices using Sage Business Vision software

Ordering office supplies

Arranging for courier and messengers deliveries and pick-up

Making follow-up calls to confirm orders or delivery dates

Providing daily data backup

Opening, sorting, and distributing incoming messages and correspondence

Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents

Greeting visitors and determine to whom and when they could speak with specific individuals

Answering a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.

Biochem Environmental Solutions Sales Coordinator/Administrative Assistant

Toronto, ON January 2014 – March 2015

Answered and received phone calls

Maintained a research database for the team and assisted with small projects when requested

Submitted daily, weekly and monthly reports to the President

Assisted in creating or preparing high quality PowerPoint, word documents, and internal web page, and solicits necessary input to ensure accuracy of data used

Maintained contact management systems (added new contacts, updated)

Organized and maintained reference and reading material

Accommodated and completed requests within the deadlines

Responsible for preparing quotes for customers

Rose of purchase orders and invoice tracking

Monitoring the order supplies related to the office

Created the spec sheets for customers’ needs

Maintained and updating CRM applications using Sage ACT! 2013 Premium 16v

Created brochures and spec sheets for customer needs

Business Development Centre Administrative Assistant

Toronto, ON July-December 2013

Provided general administrative and clerical support including mailing, scanning, faxing and copying to management

Maintained electronic and hard copy filing system

Filed documents and update files and registers

Assisted in creating or preparing high quality MS Power Point presentations, word documents, and internal web page, and solicits necessary input to ensure accuracy of data used

Data entry and loading other necessary information into the software programs

Answered calls from customers regarding their inquiries

Assisted in resolving any administrative problems

Updated database (MS Access)

Maintained and updated CRM applications

Burton Lighting Network Ltd. Executive Assistant

Toronto, ON January 2008- September 2012

Provided full administrative support including handling incoming and outgoing correspondence, mail, faxes, maintenance of filing system, photocopying, printing

Answered and received phone calls

Maintained a research database for the team and assisted with small projects when requested

Submitted daily, weekly and monthly reports to the President

Assisted in creating or preparing high quality PowerPoint, word documents, and internal web page, and solicits necessary input to ensure accuracy of data used

Maintained contact management systems (added new contacts, updated)

Organized and maintained reference and reading material

Accommodated and completed requests within the deadlines

Responsible for preparing quotes for customers

Rose of purchase orders and invoice tracking

Monitoring the order supplies related to the office

Created the spec sheets for customers needs

Upgraded and maintained the office website, hardware, and software

EDUCATION

Completed IES (Illumination Engineering Society) 2010

Fundamentals of Lighting Course.

CDI College, Toronto 2006-2007

Programmer Analyst/Web Developer Diploma

National University "Lvivska Politechnika" 1996-1998

Master’s degree in Computer Systems of Design, Lviv, Ukraine

REFERENCES References available upon request

Contact this candidate