Accounts Payable Manager
Resume:
Vivian Karr
Granbury, TX ****8
T/ 682-***-****
ACCOUNTS PAYABLE MANAGEMENT / OFFICE MANAGEMENT
Restaurant Entertainment Interior Design
ACCOMPLISHMENTS
Sarbanes-Oxley compliance Developed corporate policy and procedures for A/P SOX compliance
Productivity improvement Reduced staff by 40% while doubling invoice volume
Workflow optimization Reorganized and shifted workloads to improve productivity and morale
Staff development Hired, trained and developed staff, resulting in performance improvements
System conversion Managed integration of new systems, including staff education
Professional Background
MedAssets 02/2011 to 05/2015
Accounts Payable Manager
Managed a staff of 5 Accounts Payable Coordinators for six separate divisions within the company
Acquisition with a large healthcare company in Dallas, Texas – three months for complete AP transition
Implementation of Ariba
Implementation of Concur
Implementation of E-Payables
Provided weekly AP aging report
Provide Weekly AP Metrics
Weekly Payment runs
Sarbanes Oxley reviews and testing
Technicolor, Ontario, CA 01/2009 to 5/2010
Accounts Payable Manager
Managed a staff of 22 Accounts Payable Coordinators for eight Technicolor divisions in the shared services center (Technicolor Home Entertainment – HES, Technicolor Home Entertainment Canada – HES CAN, Technicolor NY Film, Technicolor Cinema Distribution, Technicolor Creative Services West Coast, Technicolor North Hollywood Film Lab, Technicolor Cinema Distribution Canada, Technicolor 3D Film,
Managed the divisions bill back and budgets
Managed all the divisions SLA (service level agreements), P2P RCM, Production Reports, Workflow & Monthly Accrual Reports
Organized multiple systems continuous staff cross training
Implementation of workflow system (DocAssist) and training by division
Created and implemented uploads of large vendors invoices
Managed all check procedures
Implementation of corporate Approval Matrix
Provided weekly AP aging report
Sarbanes Oxley Compliance
Ruth’s Chris Hospitality Group, Orlando, Florida 01/2008 to 06/2008
Accounts Payable Manager
Managed a staff of 11 for three separate entities (Ruth’s Chris, Cameron Mitchell’s, Millwork)
Oversee the day to day operations of the AP Department and staff
Working to improve the workflow and establish efficiencies
Working on creating an approval Matrix
Project List
oApproval Matrix
oAutomate Expense Reports
oEDI and uploads
oConsolidations of bills (Telephones & Electric)
Reconciliation of accounts
Provided weekly AP aging report
Monthly Utility Reports
Managed all check procedures
Generated check registers on a weekly basis
Sarbanes Oxley Compliance
Triad Isotopes, Inc., Orlando, FL 02/2007 to 01/2008
Accounts Payable Manager
Managed a staff of 3 Accounts Payable Coordinators
Multiple company acquisitions throughout US Managed new acquisitions Accounts Payable Department to transition to corporate
Reorganized department within 3 months and reduced the workforce by 1, savings of $26,000.00
Implemented all policies and procedures to support field & corporate associates as well as company vendors
Involved in daily contact with vendors to troubleshoot and resolve problems pertaining to payments, service & equipment contract renewals, and other service-related matters while maintaining good vendor relations
Maintained an excellent accounts payable record during a growth period that increased our team's responsibility from $70 million to 140 million in less than one year
Implementation of FedEx national account creating savings of 18% companywide
Created and implemented uploads of large vendors invoices preventing additional staff ($28,000.00)
Consistently assumes responsibility to complete projects within time and budget constraints, both independently and on teams
Reconciliation of accounts and journal entries on a weekly basis
Provided weekly AP aging report
Reconciliation of accounts and journal entries on a weekly basis
Managed all check procedures
Generated check registers on a weekly basis
Inventory uploads and reports
Budgeting reports by region
Prepared and submitted W2’s
Completed year end filings and 1099 filing with Internal Revenue Service
LBC Design, Inc., Aventura, FL 04/2005 to 02/2007
Accounting Manager/Office Manager
Managed daily operations as well as all bookkeeping responsibilities
Managed a staff of 5, 2 Auto Cad and 3 designers
Performed all budgeting, scheduling, estimating, materials procurement, vendor management, and onsite supervision for up to two projects simultaneously
Negotiated all purchase agreements and completed analysis reports showing savings per project
Managed all aspects of payroll, scheduling, and customer service Hire, train, and supervise employees
Maintain personnel files in accordance with federal, state, and company regulations
Prepared and submitted all invoices to clients as well as collection of payments
Scheduled and billed out Designer time
Reconciled with each client’s projects and completed final walk through
Managed all accounts payable functions
Filed monthly electronic payroll taxes
Prepared and submitted W2’s
Completed year end filings and 1099 filing with Internal Revenue Service
Sybra, Inc. (Arby’s Corporate Office), Fort Lauderdale, FL 04/2002 to 04/2005
Accounts Payable Manager
Selected to transition and direct the Accounts Payable Department from San Diego, California to Fort Lauderdale, Florida
Astute, results-oriented leader with proven success in managing a large corporate Accounts Payable Department
Proven ability to implement effective policies and procedures, enhance productivity, and increase efficiency
Recruited staff developed and implemented all policies and procedures to support field & corporate associates as well as company vendors
Created and implemented variety of management reports, uploads, T&E reporting, vendor recurring payments -reducing entry time, dramatically increasing efficiency and savings of $23,000.00
Negotiated all new contracts with service providers and landlords reducing monthly expenses
Reconciliation of accounts and journal entries on a weekly basis
Provided weekly AP aging report
Inventory uploads and reports
Budgeting reports by region
Approved all employees’ objectives and performances for the year
Assist with field questions and problems for over 229 Arby’s branch restaurants
Completed year end filings and 1099 filing with Internal Revenue Service
Sarbanes Oxley Compliance
Reduced work force by 50% within 90 days
Spherion Corporation, Fort Lauderdale, FL 12/2000 to 04/2002
Accounts Payable Supervisor
Managed a team of six CSR / Accounts Payable Coordinators
Approved all invoices over $2,500
Approved all voids, credits, adjustments and time sheets
Managed all employees’ time off, vacation time and sick time
Approved all employees’ objectives and performances for the year
Assist with field questions and problems for over 1000 branch offices and two corporate offices
Enforced all audit rules and regulations for all invoices, check request, T&E’s and mileage reports
Projects:
Created a T&E system that would allow an employee to submit T&E’s via e-mail without approvals from a manager savings of time and postage
Created an approval matrix for entire company, along with updated information on exceptions company wide
Created an accounts payable policy & procedure manual for entire company
Reduced work force by 35 % without workflow interruptions in less than 120 days
Assisted with implementation of PeopleSoft Account Package
The Florida Marlins Baseball Club, LLC, Miami, FL 11/1996 to 11/2000
Accounts Payable Coordinator
Carried out data entry for all approved invoices for three companies, which included The Florida Marlins, Marlins Foundation and The Ballpark
Managed all contracts along with lease payments for company vehicles, cell phones, visa cards, copiers and radios
Approved and printed all credit applications
Managed and reviewed on a weekly basis aging reports, expense reports and releasing of checks
Reconciliation of accounts and journal entries on a weekly basis
Assisted with auditors on a regular basis along with preparation of monthly reports and year-end
Managed all customer service calls as well as supported all Florida Marlins baseball scouts located in different states and countries
Completed a weekly check run that consisted of $500,000.00 to $1.2 million
*Assisted in the 1997 World Series events*
Education and Training
Graduate Cosmetologist, Miami Dade Beauty College, Miami FL
Training in Makeup Artistry
Accounting, Broward Community College
Professional Development
Corporate training in Management and Personality Profiling
Corporate training in accounting and accounting software
Computer Skills
Accounting software:
Platinum, PeopleSoft, Peachtree, QuickBooks, Epicor, Solomon, Great Plains, JD Edwards, JBA (AS400), Oracle, SAP, Ariba, Concur, DocAssist
Proficient in Word, Excel, PowerPoint
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