Documentation Director
Resume:
JAMES A. WILSON
Murphy, Texas 75094
*********@*******.***
OBJECTIVE
To utilize my technical and management skills for achieving target goals in an esteemed organization. I have high standards where I can contribute as a team player, can do attitude, attention to details, and resourceful in problem solving. I am looking to join a company to implement my innovative ideas, skills, and creativity for accomplishing objectives.
WORK HISTORY
June 05 – Present Documentations Director
Reef Oil and Gas Companies
1901 N. Central Expy, suite 300, Richardson, Texas 75080
Responsibilities:
Manage the records department in daily up keeping on all aspect of company documents from physical filing, electronic data filing, electronic workflow approval, data archiving, database maintenance, QC, analysis of data management regarding internal user setup, client web user access, security controls/rights, auditing controls, and Policy & Procedure.
Scanning and filing of company documents:
oAccounting – journal entries, JIBs, bank statements, revenue, invoices, investor’s distributions, coded AFEs, month end reports
oLand Records Coordinator – Leases, Division Order, Title Agreements
oGEO/ENG Records Coordinator – Well Files
oHR – personnel files active and terminated, payroll, benefits
oTaxes – Investor’s federal and state K1’s
oAFE – workflow, approval tracking, election letter, and create AFE package
Other duties consist of vendor relationships: service maintenance agreement to office equipment, monthly on-site shredding company, off-site storage facility with retrieval/delivery process, and monthly distributions with an outsourcing company, which I implemented for the accounting department.
Implemented electronic AFE workflow process for quicker turnaround time regarding election due dates.
Manage Record Coordinator’s including hiring and firing process, holding various training sessions for the department, mentoring, evaluation, and performance reviews.
Set up virtual database for due diligence officer’s investment acquisition opportunities for various projects/funds to expedite quick reviewing of company data files.
Also the Issues Manager to collect and resolve company issues to improve business solution process.
PC Experience: Windows XP & 7, Word, Excel, Outlook, Document Locator (electronic archiving software), Questys (electronic archiving software), PDF Professional, PDF Converter Professional, ZasioVersatile Express (file and box tracking software), Visio
Nov 04 – May 05 Ajilon Legal Services 972-***-****)
ITS Business Project Coordinator (Contract job)
Alliance Data Systems
17655 Waterview Parkway, Dallas, Texas 75252
Responsibilities:
Nov 2004 - Feb 2005 (Contract) Compliance – Active an inactive vendor client contracts by contacting Business Unit Leaders and Risk Managers in retracting executed agreements for company compliance issue, keeping physical contracts up to date, database maintenance, scanning, quality control, research request, and organize client/vendor file room.
February 2005 - June 2005 (Contract) Due Diligence and Risk Assessment – Preparing for Auditing, and implementing Alliance Data Systems Due Diligence Process for company Compliance and Risk Assessment.
PC Experience: Windows XP, MS Word, Hummingbird Document Management, MS Excel, and MS Outlook.
1992 – Nov 2004 Legal Affairs Records Manager
Electronic Data Systems
5400 Legacy Drive, Plano, Texas 75024
Responsibilities: Oversee and manage the day-to-day activity of the Legal division's file room, responsible for maintaining original court and attorney's documents, all physical files and comprehensive database for the Litigation and Bankruptcy department's software library, direct client relations and services. Responsible for administering office procedures in implementing and maintaining File Room Procedures, Imaging Procedures, Library Procedures, Process Retrieving and Archiving Procedures which includes database indexing and ensuring proper retention codes within business compliance code restrictions. Involved in researching documents and cases with attorneys and paralegals on a daily basis to prepare case files for trial. An Advisory to the Law Library including invoicing, distribution, tracking and logging of publishers publications through an active on-line in house database, convey with publication vendors on all active accounts to up keep invoices and payments. A member of the Association of Records Managers and Administrators, Inc. (ARMA)
PC Experience: Windows 95, 98, & 2000, XP, MS Word 00, MS Access 7.0, MS Excel, Dos Q&A Database, PCDocs, Hummingbird Document Management, Legal Affairs Office Check (a personal and document tracking system), MS Outlook & Exchange, EDS CAS, PCDocs Imaging, SAP, and Explorer.
1991 to 1992 Communications Technician
COPTIC Communications, Inc.
Responsibilities: Installed, tested and resolved trouble on the wiring systems of various types of premises, which included:
Termination of wiring on 66 and 110 terminating blocks.
Installation of inside and outside plant cables.
Placing and terminating fiber cable with ST connectors.
Installation, and maintenance of IBM Type I and II cable systems including distribution frame and panel assembly.
Experience: Using unshielded twisted pair (UTP) wiring, coaxial cable (RG59 and RG62), and muti-pair cable (inside and outside). Fiber optic cable (62.5um), IBM Type I and II cable.
1988 to 1991 Petty Officer Third Class
United States Navy Little Creek Amphibious Base, Norfolk, VA
Responsibilities: In charge of 15 - 20 man crew to carry out plan-of-the-day for shipboard maintenance activities on an Amphibious Landing Ship Detachment vessel; also Petty Officer-in-Charge for various special opps duty details.
Experience:
Certified as an Emergency Medical Technician (EMT 1988-90).
Trained and qualified in various fire-fighting methods.
Certified in Assault Boats - basics through advance schools.
Persian Gulf Veteran - Operation Desert Shield and Operation Desert Storm
EDUCATION:
Basic college credit hours at Richland College
College credits hours-earned equivalent for various Naval Training courses
Computer Broadcast Training Systems (CBTS) for MS Excel
ARMA (Association of Records Managers and Administrators) meetings lectures and training
Essentials of Effective Communications
Document Locator Adminstrator Training
REFERENCES: Available upon request.
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