Sales Executive Assistant

A highly detail oriented Office Manager/Executive Assistant with experience supporting departments such as Sales, Marketing and Executive Management. Demonstrates interpersonal skills, organizational skills, and the ability to be a team player, as well as work independently. Technical abilities include Microsoft Office (Outlook, Word, Powerpoint, Excel), Salesforce, Visio, and Access, Concur, Peoplesoft.

EXPERIENCE

SRSsoft October 2013 – February 2015 Executive Assistant to Sales Operations, Marketing and Executive Team

Administrative support for Sales Operations, Marketing and Executive Team: phone coverage, correspondence, memos, letters, presentations, P.O.’s, invoices and expense reports, setup of confidential meetings and maintain calendars for executives

Act as liaison with Legal counsel and sales reps for purchase agreement process

Process client orders

Travel for all departments

Meeting minutes for bi-weekly sales call and marketing team meetings

Coordination of special events for marketing department and sales department

Train new hires on client order process

Other day-to-day tasks and special projects as needed

Alere Health October 2005 – October 2013

Office Manager and Executive Assistant to Chief Medical Officer

Supports Chief Medical Officer: phone coverage, update contact listings, spreadsheets, memos, letters, creation of presentations and expense reports

Updates organizational charts for departments

Arrange for internal and external meetings

Meeting minutes for department

Arranges travel and calendars for Executives

Tracking and maintaining database for 250 clinical nurses

Maintain educational records for Medical Directors and CMO

Facilitating paperwork to fulfill new licenses for nurses and doctors

Process all new hire paperwork

Reconciliation of Visa Corporate card

Coordinate URAC accreditation visits

Coordinate pharmacists on-call calendar monthly

Daiichi Pharmaceutical Corporation September 2003 – October 2005 Executive Assistant to VP Marketing and Marketing Services

Supports Vice President of Marketing/Marketing Services: meetings, conferences, workshops, travel, filing, distribution lists, calendar, organizational charts, P.O.’s, invoices

Creation of powerpoint presentations for department

Maintain budget and process invoices for department

Coordinate Advisory Board meetings for company, duties to include: coordination of program materials, send out logistical information to members and follow-up, follow-up on specific program details, distribute program contents to members, onsite attendance

The Wella Corporation February 1995 – September 2003

Executive Assistant to Vice President of Sales

Supports Vice President of Sales: phone coverage, correspondence, creation of presentations, filing, expense reports, work with vendors and marketing on promotional materials

Coordination of Sales meetings onsite/offsite locations

Creation and maintaining of sales manual

Maintain distributor database

Coordinate monthly mailing to sales team and distributors

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