Administrative Assistant Front Desk

PATRICIA SVITLIK

* ***** *****, **********, *** York 11758 516-***-**** *********@***.***

Professional Experience

I am an accomplished and goal-driven individual with twenty-five years experience in a professional office setting. I possess strong administrative and interpersonal skills and a record of increasing responsibilities and variety of job assignments. I am organized and focused with the ability to implement multifaceted projects simultaneously while working alone or as an integral part of a team. I have a sound professional attitude, strong work ethic and pride in personal performance with a commitment to the achievement of individual goals as well as the overall success of the organization.

Core Qualifications

-Proficient in Microsoft word and Excel - Highly organized

- Scheduling using Microsoft outlook - Dependable

-Detail oriented

-Quick Learner

Experience

11/10 – Present – Speyer & Perlbrg – Law Firm, Melville, New York

Administrative Assistant and Front Desk Manager– Responsible for managing the reception area, including greeting clients, responding to telephone and in-person requests for information and screening an extremely high volume of internal and external communication via email and mail. I am the central point of contact for the company with responsibilities that include:

Maintaining the front desk and reception area in a neat and organized manner.

Designing and organizing electronic filing systems and maintaining electronic and paper files.

Organizing meetings and preparing conference rooms.

Dispersing incoming mail and faxes in a timely manner to correct recipients throughout the office.

Organizing files, making copies and developing spreadsheets for various projects.

Ordering and maintaining office supplies.

5/04 – 11/10 – Accommodations Plus International – Travel Industry – Lindenhurst, New York

Administrative Assistant/Receptionist –Administrative Assistant to executives in the office and served as central point of contact for all outside vendors.

Planned travel arrangements for executives and staff.

Prepared meeting agendas.

Supplied advanced materials and executed follow-up for meetings and team conferences.

Managed reception area which included greeting visitors and responding to telephone and in-person requests for information.

Maintained the front desk and reception area in a neat and organized manner.

Planned meetings and prepared conference rooms.

Supplied key cards and building access to employees and visitors.

Made copies, sent faxes and handled all incoming and outgoing correspondence.

Organized files, developed spreadsheets, faxed reports and scanned documents.

Received and distributed faxes and mail in a timely manner.

Received and screened a high volume of internal and external communication.

Maintained and reserved the executive conference room calendar.

Managed daily office operations and maintenance equipment.

12/95 – 5/04 – Homemaker – Massapequa, New York

6/87 – 12/95 – Koch International Corp. – Classical Music Distributor – Westbury, New York

Receptionist and Secretary to Owner- This was a diversified position requiring detailed organizational skills.

Managed reception area including greeting visitors and responding to telephone and in-person requests for information.

Maintained the front desk and receptionist area in a neat and organized manner.

Typed and distributed correspondence.

Worked with music publisher/editor on quarterly newsletter.

Assisted with assembling CD cases including shipping and handling.

Maintained office supplies.

Scheduled conferences and organized files.

9/81 – 6/87 – Lefrak Entertainment Company – Music Publishing Company – Manhattan, New York

Administrative Assistant/Receptionist – Worked with Licensing Director who held the rights to Jim Croce’s recordings.

Assisted Licensing Director with previewing music submitted by perspective artists.

Handled all media and public relations inquiries.

Typed internal and external correspondence and distributed accordingly.

Scheduled and set up conference rooms.

Ordered and maintained office supplies.

Maintained the front desk receptionist area in a neat and organized manner.

Managed the reception area including greeting visitors and responding to telephone and in-person requests for information.

Education

Massapequa High School – 1981

References

Available upon request

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