Assistant Executive

DORA CORELLI

*** ******* *****, ******, ** ***** Cell: 845-***-**** Email: ************@*****.***

EXECUTIVE ASSISTANT

Skilled, dedicated and polished Executive Assistant with 20+ years experience coordinating, planning, and supporting daily operational and administrative functions independently or as part of a team. Strengths include:

Support Global Executives

Meeting Preparation

Work Across Global Time Zones

Global Travel Management

Expense Reporting

Phone Support

Calendar Management

Communications

Organizational Charts

COMPUTER SKILLS

Advanced level of Microsoft Word, Excel, PowerPoint, Outlook, Visio, Concur, Kronos, Lotus 1-2-3, GXPharma, ChemDraw, Calyx Point, Adobe Acrobat, Internet

PROFESSIONAL EXPERIENCE

PENTAX Medical, Montvale, NJ – was 1 of 8 laid off due to downsizing & restructuring 2013-2015

Recognized globally to improve outcomes of endoscopy procedures for patients worldwide.

EXECUTIVE ASSISTANT

Provide high-level administrative support to the Global President who was responsible for the $500M global PENTAX Medical business with 1,600 employees. Manage his dynamic schedule determining priorities in calendaring appointments and activities.

Manage and oversee all logistics of in-house and external senior executive team meetings.

Schedule and coordinate executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various off-site meetings in an upbeat and professional manner.

Coordinate planning logistics for domestic and international trips providing detailed itineraries, agendas, directions and backup materials.

Prepare timely expense reports ensuring accuracy and submit in accordance with company policy.

Interact with both internal and external clients, executives, leaders and assistants to coordinate a variety of meetings and other administrative and strategic responsibilities.

Serve as primary liaison with internal staff at all levels, ensuring seamless coordination of administrative, business and some personal endeavors of the Global President.

Monitor calls, emails and flow of communication.

Compose, draft, proof, edit and finalize correspondence.

Review incoming mail and/or email, prioritize and summarize content and process replies on own initiative or based on notes and directives.

TEVA Pharmaceuticals, USA, Pomona, NY – laid off all Operations personnel 2009-2013

Recognized as the largest manufacturer of brand and generic pharmaceuticals worldwide.

ADMINISTRATIVE ASSISTANT

Provide administrative support to the QC Lab, QC Analytical Services, QC Technical Affairs, and QA Analytical Services.

Execute the ordering of lab supplies; include vendor contact, status checking, product returns, maintain and update PO spreadsheet for budget in Oracle.

Organize the relocation and filing of thousands of CFR compliant QC, QA and R&D scientific documents.

Oversee hundreds of product safety reports, including scanning, distribution, filing and maintenance.

Utilize Microsoft Access to run reports, prepare metrics & distribute to Project Manager monthly.

Track and locate information within the GXPharma document management system.

Manage corporate AMEX P-Card statements for departmental purchases to local vendors.

DORA CORELLI – Page 2

365 Richard Court, Pomona, NY 10970 Cell: 845-***-**** Email: ************@*****.***

Schedule meetings, reserve, prepare and set up conference rooms and organize departmental luncheons.

Prepare international/domestic travel arrangements as well as create corresponding expense reports.

Maintain, update and approve Kronos timecards for about 30 employees.

BARR Laboratories, USA, Pomona, NY 2007-2009

Purchased by TEVA Pharmaceuticals in 2009.

ADMINISTRATIVE ASSISTANT

Provide administrative support to the Global VP, Senior Director & Lab Leaders of Quality Control.

Manage daily calendars of Global VP & Senior Director, schedule meetings, screen calls.

Prepare international & domestic travel and expense reports for Global VP & Senior Director.

Prepare agendas, take meeting notes and distribute to management team.

Create org charts and assist in the preparation of PowerPoint presentations.

Manage metrics for NY, VA, OH and NJ - collect & enter data into Excel spreadsheets & charts for Raw Materials, Stability, Finished Products and Metrology.

Assist in special projects as needed.

EDUCATION

PENTAX Medical Training & Development Workshops: Time Management – February 2015, Problem Solving Essentials – May 2015, Teamwork for Results - July 2015

Berkeley College of Business: Certified Professional Secretaries Review Course - Behavioral Science in Business, Economics & Management and Office Technology – May 1993

Lederle Laboratories: Telephone Techniques Class – September 1991

Rockland Community College: Accounting Courses, Suffern, NY

Taylor Institute: Diploma, Word Processing/Secretarial Science – September 1985

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