Administrative Assistant Microsoft Office

HEATHER NEWTON

**-** ******** ****** **** Elmhurst, NY 11369 Cell: 917-***-**** ********@***.***

PROFILE

A dedicated Administrative Assistant seeking to obtain a challenging role in which I can utilize my skills and knowledge to enhance the growth and productivity of an organization.

PROFESSIONAL EXPERIENCE

United Nations - Long Island City, NY

Administrative Assistant (Archives) 4/2013 - Present

Process incoming and outgoing correspondences

Scan and store sensitive documents in temperature controlled facilities

Examine and process sensitive National Security Preservation documents

National Security Preservation database management

Maintaining filing system

Ad hoc projects upon request

Janover, LLC - New York, NY 8/2012 - 11/2012

Administrative Assistant

Collated and processed personal and corporate tax returns

Scheduled partner’s lunch meetings and reserved conference rooms

Greeted and directed clients to appropriate meeting rooms

Maintained all electronic and hard copy filing system

Screened and directed incoming communications and took accurate messages when necessary

Processed incoming and outgoing mail and faxes

Scanned documents and filed in document locator system

Check deposit for selective group of clients

Stuart A. Ditsky CPA, PC - New York, NY 2/2001 - 5/2012

Administrative Assistant (Business Management)

Assisted Business Partner

Answered his phone line and took messages

Assisted clients with any information needed

Retrieved requested files/folders

Straightened his office on a daily basis

Typed all correspondences

Prepared and setup new client files and processed data

Requested all bank information for new and existing clients

Updated tax spreadsheets

Typed monthly Business Management letters

Processed incoming and outgoing mail and faxes

Updated and processed Business management portfolios

Prepared federal and state Power of Attorney forms for clients

Responded to government agency notices upon client’s approval

Arranged courier and messenger service packages

Collated and processed all personal and corporate tax returns to various government agencies

Set up service on client’s behalf (example. utility bills)

Supervised six interns

Diane Brady, Inc. - New York, NY 8/1998 -9/2000 Administrative Assistant

Scheduled appointments for interview and/or meetings

Retrieved resumes via email and fax

Processed incoming and outgoing correspondences

Entered applications using File Maker Pro system

Job listings database management

Assisted in scheduling candidates with clients for interviews

Online research for new leads on potential prospects for hire

Assured that all employees time records are reported to ADP in a timely manner

Distributed employee checks

Accounts payable and receivables

Prepared statements for accountants

Ordered office supplies and maintained all office machines

The Green Point Bank - Lake Success, NY 12/1987 - 6/1997

Mortgage Loan Processor

Data entry of all loan applications

Created Mortgage numbers

Processed all mortgage disclosures and ordered flood certificates

Requested credit reports from credit reporting agencies on a case by case basis

Documented and processed all returned mortgage documents (ie. good faith estimates, truth in lending contract of sale and appraisals)

Assisted clients with departmental issues and/or telephone inquiries

Processed all documents with regards to mortgage satisfaction, escrow refund checks, payoff letters and foreclosures

COMPUTER SKILLS

Microsoft Office – Word, Excel, Outlook and File Maker Pro

Internet and all office machines

Type 45 WPM

EDUCATION

Advanced certification in Business English, Business Math and Word processing

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