CAROL VUKOVIC

acs9pf@r.postjobfree.com

905-***-****

EXECUTIVE ASSISTANT / OFFICE MANAGER /

BOOKKEEPER / EVENT MANAGER

PROFILE / ACHIEVEMENTS

Dedicated, mature and professional Office Manager and Executive Assistant with over 20 years of experience reporting to and working for CEO’s, CFO’ as well as other executive and senior management in the corporate environment;

Demonstrated high skill levels and professionalism in computer programs, managing multiple projects and assignments, event management, budgeting and accounting, financial statements and reports. I excel at streamlining office and organizational processes to prevent duplication of efforts, unnecessary expenses and ensure total efficiency;

Dedicated and loyal ‘right-hand’ assistant to my superior(s). Team player with pro-active, take charge attitude. Excellent verbal and written communication and people skills. Always ready, willing and able to take on any new challenges; total office management including but not limited to office equipment, I.T. requirements, telephone systems, etc.

EDUCATION

Legal Secretary/Assistant, HERZING INSTITUTE, Toronto, ON

Accounting & Bookkeeping, SHERIDAN COLLEGE, Brampton, ON

Computer software update courses as needed from time to time

KEY SOFTWARE SKILLS

Advanced Microsoft Word, Excel, PowerPoint, Outlook & Publisher 2013

QuickBooks 2015, Adobe Photoshop, Oracle e-Business Suite

RELEVANT WORK EXPERIENCE & HISTORY

OFFICE MANAGER / EXECUTIVE ASSISTANT / BOOKKEEPER / EVENT MANAGER

May 2007 to present

TEAMSTERS CANADA & TEAMSTERS ONTARIO (JC52), Mississauga, Ontario

Reporting directly to and daily communications with Joint Council 52 Executive Board of 7 Presidents and Teamsters Canada head office; preparing monthly financials and various other financial reports and documentation for Board of Directors’ meetings and on-going day-to-day management; Confidential correspondence, legal documents, policies & procedures; organizing and streamlining office practices and procedures making them more cost-effective;

All office administration responsibilities including daily bookkeeping using QuickBooks 2015 including A/P, A/R, monthly financial statements, yearend audits; advanced Excel reports, analysis, forecasts and preparation of all materials for monthly executive board meetings, taking minutes, dictation, organize meetings, follow up on motions and resolutions;

C. Vukovic / 2

Organization, coordination & preparation of large annual charity event including liaising with venues, suppliers; organizing event workforce; create in-house programs book & signs; event accounting and bookkeeping; prepare post-event financial; Organizing conferences, meetings, travel, attending conferences, ordering supplies, liaise with I.T. tech services for computer issues and hardware & software upgrades; Supervise and oversee workload of admin assistant/receptionist.

EXECUTIVE ASSISTANT to CFO and VP Sales & Marketing

Jan 2005 to May 2007

ACCO BRANDS CANADA, Brampton, Ontario

Heavy emphasis on multiple Excel spreadsheets for Finance, Sales & Marketing and PowerPoint presentations; Organize sales & marketing conferences; travel arrangements for VP’s; Legal documents, organizational charts, process flows; highly confidential correspondence;

Preparation for meetings; minute-taking; admin support to other VP’s & managers as required; calendar maintenance & follow-up; project management & follow up with teams from different departments; budget & expense reports; some A/P and A/R assistance to Finance Dept.;

Customer contract & account management with major suppliers and distributors; assist accounting departments with work overload; generating daily/weekly/quarterly financial reports, updates; training schedules, manuals; vacation/personnel schedules; company policies & procedures; project co-ordination & admin support as required.

EXECUTIVE ADMINISTRATOR to CEO, CFO, COO & VP Research & Engineering

Feb 2001 to May 2004

FUELMAKER CORPORATION, Etobicoke, Ontario

Office management, PowerPoint presentations, word processing, organizational charts, process flows, spreadsheets, graphs, highly confidential and legal correspondence & documentation; calendar and follow up maintenance for executives; employee personnel handbook; company policies; Travel co-ordination for VP’s, directors, engineers, managers; expense reports, complete set-up & preparation of meeting materials for Board of Directors; audio-visual and teleconferencing set up;

Oversee, set up and maintain phone system, i.e. setting up new extensions, voicemail, company greetings, holiday schedules, oversee and maintain office equipment; Assist marketing and sales staff in preparation of materials, marketing literature, complete set up of trade show arrangements, responding to website inquiries; assist shipping/production manager with customs documentation and outbound freight arrangements;

Set-up & maintenance of training manuals, purchase office supplies, organize company social activities; plan/purchase/organize set up of new or used office furniture, set-up & purchase of office security system; some accounts payable.

C. Vukovic / 3

EXECUTIVE ASSISTANT to CEO & COO

Oct 1989 to Dec 2000

MARTIN-BROWER OF CANADA, Mississauga-Brampton, Ontario

Confidential documentation, Excel spreadsheets, graphs, presentations, newsletters, training manuals, historical data, market trends, financial statements; Process flows, organizational charts, reports, analysis, queries, research, database records, custom-made forms, timeline & personnel calendars, department templates; travel arrangements;

Responsible for organizing logistics of new product implementation into computer system, liaise with McDonald’s purchasers, data entry into AS 400 system, collection of data from six distribution centers; monthly and quarterly reports for management; special projects such as promotional launches, forecasts, on-going market trends; organizing and preparation of meeting materials; administering company-wide awards program; training manuals; recruiting, training and overseeing receptionist;

Daily analysis of product purchase, supply reports, determining daily usages, forecast future usage, prevent potential under stocks, cost –saving transportation procedures; co-ordination of freight, liaise with distribution centers across Canada; making hourly/daily judgment calls and decisions to ensure most efficient in-bound and outbound product flow; resolving problems whilst adhering to deadlines.

EXECUTIVE SECRETARY TO CFO, Corporate Secretary & Assistant Treasurer

Jan 1987 to Oct 1989

WOODBRIDGE FOAM CORPORATION, Mississauga, Ontario

Legal/corporate correspondence, documentation, spreadsheets, financial statements, charts, graphs; monthly, quarterly and annual reports; budget reports; Preparation and distribution of meeting materials for board of directors and management meetings; set up & maintain training and company manuals, administer company car leases; administer company directories and listings; travel arrangements; meeting preparations, organize catering; organize company social activities; order office supplies.

SECRETARY TO Treasury Manager and Corporate Legal Secretary

May 1985 to Jan 1987, Marshall Drummond McCall

SECRETARY to Technical and Setup Management

Apr 1983 to May 1985, Exhibition Place

LEGAL SECRETARY

Feb 1981 to April 1983, George Biggar & Associates law firm

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