Human Resources Administrative Assistant

INA VARGAS HUMAN RESOURCES PROFESSIONAL

**** * ******** ***, *******, IL 60641

773-***-****

Lina.Vargas74 @yahoo.com

www.LinkedIn.com/in/linavargas5

A highly driven Human Resources Professional with 18 years of experience providing efficient payroll and accounting solutions. Proven ability to serve in cross-functional capacities, delivering accuracy, high quality customer service, and consistent efficiency even amid organizational changes. Excellent time-management and communication skills. Recognized at each level of employment for outstanding performance and initiative. Bilingual-fluent in English and Spanish. Areas of Expertise include: Computer Systems:

Paycor, ADP, SAP, Counterpoint, Microsoft Word/Works, Excel, PowerPoint, Outlook

Human Resource Development Reporting and Documentation Employee Support

Payroll Procedures Technical Writing Vendor Management

Accounting Principles Process Improvement Microsoft Office Suite PROFESSIONAL EXPERIENCE

Infusion Management Group DBA The Signature Room at 95th Chicago, IL 2013 2015

HUMAN RESOURCE – PAYROLL/BENEFITS COORDINATOR

Responsible for bi-weekly payroll processing and wage assignments. Known for efficiently solving payroll and benefit issues with a solid understanding of HR and payroll procedures. Recognized for excellent time management and known among staff members as an approachable source for general questions and concerns regarding Human Resources, payroll and benefits information. Reviewed payroll documentation for accuracy using audit reports and making necessary adjustments. Prepared various management reports. Maintained employee personnel files and medical files in accordance with retention guidelines and retained strict confidentiality.

KEY CONTRIBUTIONS:

Helped company transition from ADP to Paycor, leading to improved efficiency, cost reduction and faster turn-around time. Contributed in planning meetings with vendor company representatives, and supported staff training in new system. Process improvements led to faster payroll process, easier system management, and real time confirmation on data submissions.

Created new operations manual outlining updated payroll processes, instructions for new payroll system, and updated job descriptions.

Recognized for outstanding work ethic, receiving a bonus raise after my 90-day introductory period. International Paper / Xpedx Stores Division

Chicago, IL 1997 2011

HUMAN RESOURCE – PAYROLL COORDINATOR (2008 2011)

Managed four different payroll cycles for all stores division locations across the U.S. Supported employees with payroll and non-payroll information and served as the secondary HR generalist, administrator and manager as needed. Utilized SAP to access salaried and hourly employees, view employee records, including compensation and time management, and uploaded hourly payroll, non-exempt exception time, and manual commission pay balanced and submitted via CATS. Company outsourced. L

Lina Vargas Resume, Page 2

2829 N Kilbourn Ave, Chicago, IL 60641 773-***-**** Lina.Vargas74 @yahoo.com KEY CONTRIBUTIONS:

Improved efficiency of HR Department’s filing system including systematic processing of employee's personnel files, medical records and I-9 forms. Updated all files removing outdated documentation and ensuring compliance with retention guidelines and legal policies.

Recognized for outstanding achievement on a special, year-long project to organize and systematize files for vested and non-vested employees. Project required overtime and some weekends as well a high level of attention to details, organization skills, and a solid understanding of retention guidelines.

Initiated a project to update and improvement the HR/Payroll Process Instructions and Guidelines book, creating a thorough guide, translating complex procedures into an easy-to-understand user manual, which was much needed when the company decided to outsource. CASH APPLICATIONS SUPERVISOR / ACCOUNTING SPECIALIST (1997 2008) Supervised team of 5 employees and oversaw all cash applications and accounting tasks including intercompany transfers to and from our affiliates, running and balancing end-of-day and monthly reports, and processing NSF checking applying debits and fees onto customer accounts. Responsible for customer accounts, processed adjustments using the Counterpoint system. Recognized variances during reconciliation processes to resolve any misapplications on customer’s account. KEY CONTRIBUTIONS:

Promoted to lead team within a year of starting at the company and promoted to supervisor after 4 years.

Consistently recognized for outstanding leadership and time management skills. Trained one employee who was then recognized for superior performance and promoted to team lead.

Led improvement project clearing out customers’ accounts, adding old credits to new and old invoices, and bringing accounts up to date for Cash Applications and Accounts Receivable department. EDUCATION

BA – Human Resource Development (Dean’s List)

Expected 8/2016 Northeastern Illinois University Chicago, IL Minor: Communications 8/2014

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