Office Document Control

AYEN GRACE PATACSIL

# *** ******** *** ********* *******, Pasig City

Contact: 093******** / 093********

Position Desired: Marketing Assistant/Office Assistant

CAREER OBJECTIVE:

To be a substantial contributor to the company by utilizing my skills, knowledge and acquired experiences that I have learned from my previous job. To be able enhance personal learning in terms of ideas, time and effort to optimize professionalism to achieve personal goals. To be able to promote; working under minimal supervision with the use of the company’s core values for the success of the company and its people.

EDUCATIONAL BACKGROUND:

S.T.I.

Bachelor of Science in Computer Science

Pasig Rotonda

2000-2004

RIZAL HIGH SCHOOL

Magsaysay Ave. Karangalan Village, Manggahan, Pasig City, Kasaganahan

Pasig, Metro Manila

1997-2001

Personal Data:

Date of Birth : September 12, 1984

Age : 31

Gender : Female

Citizenship : Filipino

Height : 5’4

National : Filipino

Religion : Roman Catholic

Marital Status : Marriage

Language : English, Tagalog

Mother's Name : Helen M. Gelicana

Father's Name : George Gelicana

SUMMARY EXPERIENCE:

•Working means taking responsibility, mastering challenges and continuously growing as part of a diverse and Contribute to our success through various exciting career opportunities and be part of the world’s leading logistics company. We accept our responsibilities.

SPECIAL SKILLS:

•Knowledge in Computer

•confidentiality

•planning and organizing

•time management

•interpersonal skills

•customer-service orientation

•reliability

•stress tolerance

WORK EXPERIENCES

COMPANY: EEI CORPORATION

PERIOD: November 30, 2009 to September 15, 2015

POSITION: MARKETING-COORDINATOR

DUTIES AND RESPONSIBILITIES

•Answers telephone, takes messages and answers inquiries within assigned scope of responsibility

•Schedules appointments, maintains calendar, allocates supervisors time

•Schedule meetings and reserve rooms for meetings

•Distributes mail

•Prepare materials for workshops, conferences,meetings,duplicate/collates

•Maintains attendance report, leave records, trip records and logs

•Proofreads and edits

•Prepares reports

•Maintains and processes forms

•Assists with the preparation, calculation and execution of the budget

•Orders, distributes, keeps an inventory of supplies

•Keep office area clean and tidy

•Take and distribute accurate messages

•Monitor and maintain office supplies

•Ensure office equipment is properly maintained and serviced

•Perform work related errands as requested such as going to the post office and bank

•Prepare and manage correspondence, reports and documents

•Organize and coordinate meetings, conferences, travel arrangements

•Take, type and distribute minutes of meetings

•Maintain schedules and calendars

•Arrange and confirm appointments

•Organize internal and external events

•Handle incoming mail and other material

•Set up and maintain filing systems

•Set up work procedures

•Maintain databases

•Greet public and clients and direct them to the correct staff member

•Coordinate messenger and courier service

•Receive, sort and distribute incoming mail

•Monitor incoming emails and answer or forward as required

•Prepare outgoing mail for distribution

•Fax, scan and copy documents

•Maintain office filing and storage systems

•Update and maintain databases such as mailing lists, contact lists and client information

•Retrieve information when requested

•Update and maintain internal staff contact lists

•Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards

•Type documents, reports and correspondence

•Organize travel arrangements for staff

•Co-ordinate and organize appointments and meetings

•Assist with event planning and implementation

•Communicate verbally and in writing to answer inquiries and provide information

•Coordinate the flow of information both internally and externally

•Operate office equipment

•Manage office supplies

WORK EXPERIENCES

COMPANY: EEI CORPORATION

PERIOD: August 07, 2007 to November 15, 2009

POSITION: DOCUMENT CONTROLLER

DUTIES AND RESPONSIBILITIES

•Represents the company as Document control Center

•Monitors,Controls and distribute quality related document of the company

•Prepares all the reports related to quality management system

•Submit monthly updates of the Document Control Center and the Quality Management System

•Updates monthly the bulletin board for Performance improvement output

•Develop and maintain a comprehensive filing system and computer data base for all documents to be retained.

•Manage the operation route, collect, maintains and distributes of the document control center to ensure that all users have the latest revision of appropriate documentation in a timely manner.

•Performs the document control function within the validated documentation master control system.

•Assist in supporting external audits, coordinating audit activities and ensuring timely response to documentation requests for auditors.

•Maintains all departmental records for archiving purposes with required documented transfer form.

•Keep track of all company records by looking through both hard files and computer database files on a regular basis.

•Responsible for overall coordination of controlled documentation within the company

•Maintain proper organization and storage of document and information.

•Provide full documentation admin support within internal organization.

REFERENCES

Name Position Company

1. Ronaldo S. Tubadeza Civil Engineer Cebu Pacific

2. Christopher F. Esguerra AVP – Marketing & Proposal EEI Corporation

3. Arthur T. Cambe Manager – Marketing & Proposal EEI Corporation

4. Alden S. Vitug Supervisor – Marketing & Proposal EEI Corporation

I hereby certify that the above information is true and correct to the best of my Knowledge and belief.

Applicant Signature

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