Prerna Gosain

Phone: 995-***-**** E Mail: acrvf6@r.postjobfree.com

SUMMARY OF EXPERIENCE

Around 12 year experience in handling administration functions, vendor management, relationship management, HR& basic accounts.

Proficient in handling operations in compliance to the rules and regulations laid by various governing bodies.

Expertise at managing operations on Enterprise Resource Planning i.e. Sage Accpac, Revive, POS etc

MBA –Human Resources & Finance from Institute of Management & Technology.

AREA OF EXPERTISE

Administration Functions Expense Control Staff Training & Supervision Budgeting & Forecast Vendor Negotiations & Management MIS Reports Team Management Bill Processing Travel Management Housekeeping, Facility& Telecommunication Management HR activities

EXPERIENCE

Oct 2013- May2015: Acteon India (France based company), New Delhi as Asst Manager –Administration

General Administration of day-to-day administrative issues of sales offices pan India

Contracts & Vendor Management- Purchases of capital & non-capital items, Vendor selection & coordination for ensuring supply of quality products &services. Supervising and managing office vendors.

Travel arrangements - Arrangement of Visa, Travel Ticket, Travel Insurance.

Budgeting: Budgeting for the future expenses & Cost control.

Hospitality Arrangements - Coordination with hotels, other hospitality logistics, Guest House arrangements etc.

Transport Administration- Coordination with vendor, periodic maintenance& insurance of company’s higher authority’s cars, problem resolutions, etc.

Event Management - Arrangements for parties, staff outings and teambuilding activities etc.

Vendor Bills Processing: To maintain overall bills processing

Management of office assets i.e. Desktop, Laptop, Data Card, Mobile etc.

Communication - Ensure timely installation of Telephone / DSL at newly opened branch. Rectification of faulty Telephone / DSL on immediate basis.

Services Administration - Supervising quality services of Housekeeping, Security, Pantry/Cafeteria and ensure adequate inventory/ timely procurement for office consumables.

Handling HR Activities

Talent Acquisition

Employee on-board formalities –Fully responsible for on-board formalities for new joinees including induction formalities like

o Briefing of employee handbook & standard policies & procedures of company

oArrangement of Assets i.e. Laptop, Data card,Mobile, SIM etc.

oArrangement of email id,visiting card, Identity card.Arrange to open salary account, Imprest Account etc.

Exit Formalities: Fully responsible for reliving formalities including Conducting exit interviews

Handling Training needs of the staff including conducting HR trainings

May 08 to July2013 EcoSecurities India Private Limited (UK based company), New Delhi as Office Manager

Oversee commercial and administrative functions

Establish, implement, document and maintain internal control procedures to safeguard company assets.

Identify and challenge where cost savings can be made

General administrative task i.e. pantry, stationery, printing, daily dispatch etc.

Handling annual maintenance service agreement, rent agreement & agreement with vendors

Tracking expenditures & reconciling accounts

Travel management, hotel bookings & facility management

Managing AMC, contracts & agreement

Telecommunication & housekeeping management

Entrusted with the responsibility of preparing, generating and sharing several MIS reports for the management review.

Defining budgets and forecast models for individual cost centres and capturing functional overhead costs as appropriate.

Review Purchase order & quality check of invoice and payment management.

Settlement of employee claims in respect of travel and official expenses.

Handled HR activities i.e. arrange interviews, employee joining formalities, employee exit interview, HR intranet of company, manage leave record, employee record & coordinate trainings

Aug 05 – May 08 Archies as Office Assistant, New Delhi

Oversaw several activities including review Purchase order & GRN, quality check of invoice and payment management.

Vendor management, negotiations & payment.

Additionally, managed several accounting functions such as accounts payable, accounts receivable, general entries, debit and credit notes.

Handled payment requests with relevant account’s regulations, bank, accounts & vendor reconciliation and resolving vendor queries on ledger accounts.

Involved in liaising with banks and various departments in Delhi and managing the preparation & analysis of weekly / monthly / quarterly / yearly performance reports. (Sales/Purchase, Cash/Bank, Debtors/Creditors and Stock Verification)

Compared actual performance vis-à-vis budgeted performance & corresponding variance analysis

Processed month end closing & reports

Setup & maintenance of vendor filling system

Brought down the shrinkage which helped in winning the trust of the management.

Received appreciation by the leadership for efficient for best consignment management.

Aug 03 – Jul 05 Superfil Engineers Private Limited as Office Assistant, New Delhi

Managed daily administrative functions of offices across India and managed activities related to Vendor Management, Public Relations, and Courier Management.

Involved in coordinating with the vendors for timely payments.

Efficiently managed cash & payment management along with financial reporting.

Handled quotations, purchase orders, performa invoice, invoice, and delivery challans.

Interfaced with the accounts, purchase, sales departments in Delhi office.

Coordinate approval processes of all accounts payable invoices.

Coded the general ledger & processed vendor invoice payments.

Education

2012 MBA – Finance and Human Resources from Institute of Management & Technology, Delhi & NCR

2002 Diploma in Computers from APTECH, Delhi

2001 Bachelor of Commerce from Delhi School of Correspondence Studies, New Delhi

1998 Certificate course in Library Science

Trainings

Training of ERP ACCPAC, Business Object and Budget Management held in UK

oAll Modules of ACCPAC (Accounts Payable, Accounts Receivable, General Transaction)

oBudget Management

Training of Software Revive and POS covered Purchase, Sales & Marketing Modules and ERP Tally

Training of SAP Finance & Control from CDAC, Noida

Personal

Address: 13/69, First Floor, SubhashNagar,New Delhi

Date of Birth: November 4th, 1980

Languages: English & Hindi

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