Administrative Assistant Office
Resume:
Sharon Horton
**** ** **** *** **, Miami Florida 33147
Email: acrtmd@r.postjobfree.com
Accomplished and results oriented professional with over 20 years of office support experience. Proven ability to lead and direct successfully in a business environment. Extensive office support with County Administration, State Administration, Corporate Administration, (Public Assistance Programs), University's, Hotels/Events, Concierge, VIP/ Corporate Companies Events (upscale), Clinic Research Studies International Conferences and Commercial Companies, responsibilities that includes internal and external communication abilities.
Computer Proficiency: in Access, Excel, Word, PowerPoint, Outlook, and Internet researches, Report Management, Track casework activities, Produce and Deliver Access and Excel Queries.
Core Strengths:
Advanced Adaptive Learner/Organizational Skills/Time Management/Communication Skills Process Improvement/Presentation Skills/Strategic Planning/Client Relations/Quality Control PC-Applications/Team Player/Multi-task/Juvenile Mentor for Delinquent and Dependency Youth Professional
Work Experience: Broward, FL/ Miami Dade, FL-Varies temporary services-direct hire experiences (long & short) Term, Executive Assistant/Administrative Assistant/Support Person/Clerical/HR Assistant 2007 to 2015:
Positions Summary:
Administrative Support Services Design Office: January 2015 – May 2015
Answering phones, Take and distribute messages, Operate office equipment (fax, Copier, Calculator, Etc.),Take and distribute meeting minutes, scan and upload documents, Backup to Department Personnel when using FDOT applications, Checking document for accuracy and processing payments.
Microsoft: April 2012 - December 2015
Front Desk- First Impression, Reserve and Set-up Conference room for meetings, Assistant with travel returns, Distribute package from DHL, UPS, US Postal Service, and FedEx to Administrative Staff. Responsible for catering in lunch for corporate meetings - (Out of Town Staff). Windows, Outlook, Excel, Monitor calendars for District Staff.
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State of Florida Conflict & Civil Region Office: (Med. Shift) March 2011 -November 2011
Administrative Assistant/Front Desk Work independently, open /closing office on a daily basis; Front desk responsibilities include answering all complaints and follow-up with clients and staff. Researches/ resolves inquiries and logging in customers Processing reports and researching information in a timely manner. Multiple phone lines (12). Assisting with Administration and HR department as needed.
Housing Authority - Section 8 Program: - April 2011 - December 2011
Administrative Assistant (Port Out to other states, Processor): Preparing documents by company regulations, requirements, policies, procedures, guidelines as they are related to daily tasks and duties. Make sure detail information on all State of Florida document are met. Maintain and manage all files and records for each client’s on a one on one terms. Preparing client’s approvals when process is completed. Assisting with correspondence and coordinating, oral and written responses for the office.
Florida Memorial University-Assistant to Dean/Director/Executive Administrative Assistant Front Desk President Office: August 2010 - February 2011
Assisting Administration staff in all areas including and having flexibility in scheduling, set up conferences, meetings, seminars. Handle all confidential information involving staff and employees, work with outside vendors. Typing forms as needed .Organize, and prioritize to finish deadlines as needed. Work on special projects and complete.
Flight Line Drug Testing - Fort Lauderdale Airport:-, April 2009 - November 2009
Assisting all airline Employees, with forms, policy and procedures to complete process. Preparing reports and results as needed in a timely matter. Direct all phone calls to appropriate personnel and departments. Filing documents in employees files. Entering all data information as it relates to employee’s internal and external.
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Juvenile Court Miami, FL: Administrative Assistant I, II: October 1981 - August 2006
Assist to maintain efficient office operations, answers multiple inquires in reference to daily operations, review data for monthly reports, close out clients in computer. Type office correspondence, input data into computer, and prepare retrieve appropriate files for clients, follow-up on Broward and Dade County Operations. Prioritizes and organize, and coordinate meetings, travel files when required. Prepare material for and set up for Presentations/Events/Staff Meetings. Maintains Supervisor’s Calendar by scheduling appointments and conferences. Schedule and record multi tasks and up keeping on a daily basis. Screen call and send to direct personnel staff. Court orders from court cases for Dependency & Delinquent children and assist agencies that are affiliated with Juvenile. Troubleshooter of information for Judge's Calendar on a daily basis.
Administrative Secretary I, II / Staff Support Person / Registrar/Clerk/ Off-Campus Community School/ Assistant Principal Secretary:-
Typing for Assistant Principal, Collect monies, arranges appointment for meeting and disseminates information. Provide assistance to the administration when called upon. Receive and distribute to appropriate personnel payroll, E-mail, U.S. Mail. Maintaining records, preparing document for mailing, meetings and assisting the public. Making sure files are kept in orderly manner, screening all incoming calls and keeping a log on coordinators locations and correspondences, updating information as needed from Outside County’s.
Academic Credentials:
Miami Central Senior High School (H.S. Diploma)
Miami Dade Community College Business
US Government Security Clearance
D Security License
In-Service Classes:
Computer Literacy, Vitalized Math, Personal Growth Interaction I, II Human Relation I, II, III, Core In-service 20+training classes, (Type wpm 50,)Switchboards varies up to 20 lines + mailing – FedEx, DHL system
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