Administrative Assistant Manager

Ronda Stewart

**** ********* ******, #** * Gwynn Oak, MD 21207 * 443-***-****

**********@*****.***

EDUCATION

Advance Career Training

Baltimore, Maryland September 1990 – April 1991

Diploma received in Information Processing with a 4.0 GPA

Southern High School

Baltimore, Maryland 1981

General Academic Diploma received

EXPERIENCE

MSS Services contracted to

General Services Administration 7500 Security Boulevard

Public Building Services Baltimore, Maryland 21244

January 2001 – Present

Contractual Word Processor III

•Provided clerical support to Property Managers, Construction Reps and Administration

•Provided procurement services to the facilities department

•Provided daily administrative functions

•Manage contract acquisitions for financial compliance

•Ensure that all pertinent information is received in a timely manner

•Reconciles, monitors and administers contract financing

•Monitors allocated funds and guarantees GSA documentation meets required guidelines

•Notify parties for funds allotment

•Supervise budget levels to ensure monies are not overspent

•Performed cost transfers

•Tracked expenditures of RWAs (Reimbursable Work Authorizations)

•Review and determine the validity of justifications

•Guarantee the preparation of solicitation documents

•Incorporate all applicable provisions including socioeconomic programs

•Actively solicits proposals from various vendors

•Prepare deduction correspondence

•Receive reports and other documents regarding service contracts as written by GSA realty services and building management personnel

•Coordinate with tenants regarding delivery of services

•Record and track expenditures of approved budget funds

•Initiate and develop a variety of correspondences for distribution to tenants and GSA personnel

•Supply assistance to the Public Buildings Services (PBS) Mid Atlantic Region by answering general routine questions concerning PBS activities.

•Scheduled appointments for repairs to Federal and leased space

Living in a Free Environment (L.I.F.E) 2822 Hollins Ferry Road

Not for Profit Agency; Baltimore, Maryland 21230

September 1998 – January 2001

Clerk Typist

•Assisted Human Resources Director with client and employee data base

•Coded information in electronic database

•Updated and maintained client personnel files

•Operated and disbursed calls from a multi-line telephone source

•Initiated, edited, and disbursed letters and correspondence for the Director

•Aided secretary in daily duties as needed

S.S.D., Incorporated

Housing for Disabled Adults Baltimore, Maryland

September 1994 – September 1998

Office Assistant

•Provided administrative assistance to staff secretary

•Responsible for updating and securing personnel and client folders

•Organized and maintained patient confidentiality

•Received calls and visitors-determining the nature of their business and directed them to the appropriate person

•Verified documents for accuracy in format, spelling punctuation and grammar

SKILLS

•Microsoft Word

•Microsoft Excel

•Microsoft PowerPoint

•Microsoft Access

•Microsoft Outlook

•Microsoft Publisher

•Pegasys 6.1 Procurement Obligation Software

•Financial Management Information System (FMIS)

•Comprizion Suite – Procurement Software

•Business Objects (BO)

•RETA (Reimbursable Work Authorization Entry and Tracking Application)

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