Administrative Assistant Office

Judithe Accilien

Sex : Female

Phone : 732-***-**** / 914-***-****

Adresse : 407, Hometead Ave, Mount Vernon, NY. Apt. 2

E-mail : acrszq@r.postjobfree.com

PROFESSIONAL EXPERIENCES

March 2015 to June 2015

February 2012 to February 2015

February 2011 to February 2012

October 2010 to February 2011

May 2010 to September 2010

May 2006 to May 2010

December 2004 to May 2006

July 2003 – September 2003

Responsible of Communication & Logistic Officer on the Legal Framework of the Building Project of the Disabled of the Organization of American State (OAS) in Haiti

-Documentation for the preparation of requisitions, monitoring the process of issuing purchase orders (PO), issuance of receipts and expenditures related to the implementation; the purchase of supplies, travel, services, personnel expenses and expenses related to the project;

-The recruitment of staff for specific products, including the preparation of forms that are required by the OAS human resources department;

-Recruitment of conference services (for example: rooms, refreshments, paper mills, interpretation, translation, audio and recording equipment);

-Preparation of documents

-Progress reports and final project report describing all the activities carried out are assigned to the task corresponding budget;

-Update everyday with the project coordinator the project budget by recording all expenses and ensuring that all requisitions to be assigned to the corresponding budget;

-Make the translation in French, Creole, English, sometimes in Spanish if any of the documents submitted by the coordinator; etc

Grant Compliance Officer, Plan International HAITI

-Make sure that the information that is in the system is accurate and complete.

-Ensure that all reporting requirements of donors to provide an administrative analysis services and post contract monitoring to ensure the compliance with the grant requirements;

-The point of contact of the Grants Department for staff of finance and project managers subsidized in order to comply with their obligations. ;

-Develop data collection tools and training materials;

-When preparing reports are met in order to mitigate the risk of ineligible costs;

-Etc….

Program Administrative Assistant, Plan International HAITI

- Support the program staff in the drafting of texts and translation of documents;

-Coordinate monitoring with the Administration for the preparation and signing of contracts with partners and ensure their classification;

- Support the program staff in the drafting of texts and translation of documents;

-Ensure the overall monitoring of payments requests, project files and PO signs with Accounting;

-Support the communication staff in the translation of documents in the preparation of correspondence

-Participate in the preparation and review of the budget (operational plans) and follow up with the technical team;

-Coordinate with logistics movements and vehicle layoff for program staff.

Administrative Assistant, Interamerican Development Bank (IDB)

-Management of correspondence of no objection ministries

-Enter contracts in the system

-Archiving of documents contracts with departments of matches

-Making correpondences

-Taking minutes on all meeting

- ..Etc…..

Administrative Assistant, Caritas CZECH REPUBLIC

-Drafting of correspondence

-Field visit with the head of mission

-Translator in all meetings

-Recruit some personal for office

-Purchase of equipment for office (office, laptop, office supplies)

-Supervise the small personel staff

-Coordinate meetings with other organizations

-Etc

Executive Secretary, Information Management & Technology Bank of the Republic of Haiti (BRH) / Central Bank

-Support for professional correspondence

-Preparation of meetings and drafting of reports

-Archiving

-Contact suppliers for major purchases for office

- Help in organizing major events office (large annual conferences of central banks)

-Agenda Management Department of Directors

- (Hotel reservation, reception, agenda preparation ... for special occasions)

-Etc

Executive Secretary, Department of Human Resources and Finance Company Tobacco “Comme Il Faut” in Haiti

-Drafting correspondances

- Manage Employee Insurance

- Sorting out Resumes for vacancies Position

-Taking Minutes of meetings

-Assist in the preparation of important events of the organization

-Making the payroll for the pay of the employees

- Etc

Secretary, Academy School de St-Charles

-Making registration for all students

-Selling school materials to students

-Giving reminder for monthly payment of the student

UNIVERSITY

2007-2011

2006-2007

2002-2005

2001-2002

2000- 2001

1997- 1999

Institut des Hautes Etudes Commerciales et Economiques

Option : ADMINISTRATION

ISGBI

Option: Archivistique – Bibliotheconomy

Christ the King Secretarial School

Option: Secretarial Administrative

Christ the King Secretarial School

Option: English

America English School

Option: English

Institut Technique Informatique

Option : Operator Programmation

SEMINARY or Formation attended

April 2013

April 4-5 2013

November 2012

The Systems and Procedures Grant organized by Plan International Haiti, Certificate

USAID rules and Regulations: Grants and Cooperative Agreements Administrative Management Training Workshop organized par Plan International USA, Certificate

Grant funds Effective Management organized by Plan International Haiti,Certificat

OTHER INFORMATIONS

Knowledge in computer

Linguistiques knowledge

Skills domains

Personal Quality

Windows (98 SE, 2000, ME, XP, VISTA, 7), Package Office (Word, Excel, Power Point, Access, Publisher), Internet

French, Creole, English (Advanced level)

Accounting, Administration, Finance, Management of Grants

Sense of responsibility, synthesis and writing ability, good facilitation to use computer tools, ability to work in teams, Easy adaptation, Serious, Very hardworking, Permanent Motivation, Patience and perseverance, Dynamism, enjoying learning again

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