Assistant Administrative

Elizabeth M. Smith

*** *** ****** ****

Bishopville, SC 29010

Cell Phone: 803-***-****

Home Phone: 803-***-****

Email: **********@*****.***

SUMMARY: Seasoned legal and administrative assistant with numerous experiences. A diverse work history and a varied educational background. A team player attitude with a unique ability to get along well with people.

SKILLS: Type: 55-65 wpm, fast notes and transcription experience.

Computer Software Applications: WordPerfect, Microsoft Word, PowerPoint, Publisher, Excel, Access, Outlook, Practice Advantage/Time Matters, Worldox, Aderant Total Office, Verbatum, TimeSlips, WinScribe Internet Typist, Transcript Viewer, Big Hand, Lotus Notes, Pacer, ECF, Case File Xpress, WordPerfect, LexisNexis, IntelliTrak Legal Matters System, Cliqbook, FileSite, iManage, Elite Webview, Interaction, LegalKey, PC Docs, DeltaView, Comparewrite, Carpe Diem, Legal MacPac, DocXTools, DTE, Redaction Program, FoxPro database/FoxFire Reporting System.

EMPLOYMENT HISTORY

Temping with Carolina Legal Associates, Columbia, South Carolina, May, 2012 through present at various law firms as a Litigation Paralegal/Legal Assistant in Insurance Defense, Workers’ Compensation, Personal Injury, Family, and Administrative practices.

Works with personal injury, litigation, family law, workers’ compensation, employment and labor law. Opens new files; conflict checks, file management, heavy paper and electronic state and federal court e-filings, liaises with clients, extensive calendaring of hearings and depositions, filing various documents with Workers’ Compensation Commission and Courts, prepares correspondence, medical records summaries, pre-hearing briefs, pleadings and discovery, and mediation, arbitration and trial preparation, extensive transcription, document management, file management, faxing, scanning and copying, prepares client bills, time entry, calendaring and scheduling, expense requisitions, and check requests.

Responsible for the day-to-day office management duties, document management, reviews and edits correspondence and legal documents, bank deposits, drafts and finalizes correspondence, research and analysis, organizes, travel and hotel arrangements for attorneys, and receives clients, vendors, and visitors.

Bonner Kiernan Trebach & Crociata, LLP, Washington, DC, (November, 2009 – March 29, 2012) Litigation Legal Assistant to a Senior Partner and Senior Associate (Insurance Defense Litigation, Worker’s Compensation)

Performed a variety of legal assistant and administrative duties for assigned attorneys that are unique to civil litigation and workers’ compensation legal environments, planned, coordinated, and managed workload, administered, directed, and monitored daily activities both internal and external for attorneys.

Prepared, created and assembled documents and exhibits for trial, kept track of pending cases, researched cases, reviewed court dockets, formatted and revised legal documents, communicated with judges and other high-level court officials, doctor’s offices, attorneys, and staff on trial scheduling and document preparation.

Coordinated with process servers and the courts regarding service of process and garnishment requests, multiple daily e-Filings with the Maryland Workers’ Compensation Commission and various D.C., Maryland and Virginia State, District and Federal courts, drafted and composed various legal documents, maintained docket of hearings and trials, interfaced with opposing counsel, expert and fact witnesses and adjusters, preparation of medical records, pre-hearing briefs, heavy client billing, time entry, sat up depositions, responded to routine requests, prepared check requests, petty cash requisitions and expense reimbursements, transcribed dictation, created, organized and managed a high volume of files.

Arent Fox LLP, Legal Assistant to Partner and Associate, (Commercial Real Estate/Wills, Trusts & Estates, Healthcare/General Business) Washington, DC (Rehired December, 2007 and Laid-off March, 2009)

Assisted with the preparation of final legal papers and correspondence such as documents pertaining to real estate transactions, wills and trusts, power of attorney and revocation of power of attorney, tax forms, drafted letters and memoranda and proofread finished product for accuracy, prepared appropriate information for audit requests.

Responded to routine inquiries, entered time and processed expense requests, prepared check requests, processed new client/matter forms, revised proformas and prepared ample and complex client bills, file management.

Cadwalader, Wickersham & Taft LLP (October, 2004 and Laid-off November, 2007)

Charlotte, North Carolina, Legal Assistant to two Associates and Special Counsel (Commercial Real Estate)

Prioritized requests stemming from due diligence, audits, and drafted written responses via email or letter, composed professional correspondence, memos, and reports, proofread materials for correct spelling, punctuation, format, syntax, and content, heavy redlining of documents, communicated and liaised with clients.

Assisted attorneys in meeting client closing dates, typed, formatted and edited various loan and other documents, prepared RES requests, time entry, prepared proformas and finalized invoices for client billing.

Prepared new matter memos, requested conflict checks, prepared expense reports, maintained and updated pipeline list, designed and maintained well-organized filing system for attorneys, ordered zoning reports and surveys, teleconference and travel arrangements, and organized closed loan files.

Arent Fox LLP, Washington, DC (November, 1999 – August, 2004)

Legal Assistant to one Partner (Managing Partner) and two Senior Associates

(International Trade and FERC Litigation)

Met critical deadlines for filings with the U.S. Department of Commerce/International Trade Administration, International Trade Commission, U.S. Customs Service, U.S. Court of Appeals for the Ninth Circuit, and the Court of International Trade, maintained confidentiality of Administrative Protective Order/Business Proprietary documents, prepared briefs, maintained large volumes of pleadings files, assisted with litigation discovery.

Developed and maintained professional relationships with clients, prepared documents for filings with the Federal Energy Regulatory Commission, helped prepare presentation documents for meetings, made arrangements for client and attorney hotel accommodations, prepared expense reports and requests for conflict checks.

Performed cite checking, prepared new client matters with Engagement letters for attorneys, answered/screened busy phones, attorney time entry, performed routine project researches, scanned and edited documents.

Reviewed proformas and prepared draft letters for final billing for Partner’s approval, coordinated hand deliveries for pick up by messenger service, coordinated mass mailings, maintained Partner’s electronic address book.

Duane Morris LLP, Washington, DC (September, 1998 – November, 1999). Legal Assistant to two Partners/one Associate (Banking/Financial Institutions/Administrative & Corporate Law

Liaised with clients, created and revised documents, prepared and assisted with preparation of correspondence and final legal papers and forms, typed and formatted various forms for submission to Comptroller of the Currency (OCC) and Federal Deposit Insurance Corporation (FDIC), prepared new client reports and conflict checks as required by Conflicts Department, processed and distributed mail, interacted and developed rapport with staff, made travel and hotel arrangements, prepared expense forms, updated client database, reserved and prepared conference rooms for meetings.

Responded to inquiries and/or directed to appropriate persons, screened calls, took messages and provided information promptly and courteously, time entry, managed client files, managed and reviewed monthly draft and final client bills, processed checks, performed general clerical tasks.

American Planning Association (“APA”)/American Institute of Certified Planners (“AICP”)

Washington, DC (1992 – 1997)

Administrative Assistant to the Director of Administration (Supervised Membership Secretary)

Provided support to the Director of Administration, assisted Board and Executive Committee officers as needed, assisted in planning, scheduling, coordinating and managing personnel and Board members travel and meeting arrangements, assisted various committees and AICP President and Board Members with various projects, traveled three times a year to conferences to take minutes of board meetings and managed membership booths, provided administrative support for Board and Committee members at meetings, including logistics, preparation of board materials and presentations, and maintained corporate minute books.

Prepared statistical reports to establish national trends in planners who became certified and areas of expertise and other pertinent information, records management, gathered data for surveys and performed research on special projects, anticipated needs of the President, Director and Executive staff.

Executed office management and administrative tasks, supervised, trained and evaluated membership secretary, coordinated and trained additional clerical support as needed, responded to members requests, processed reinstatement requests, created, coded and processed expense and tasks budget items, updated, organized files and records, drafted, edited and finalized correspondence, and PowerPoint presentations.

Heavy document production, processed registrations and applications, maintained vendor contacts, monitored/tracked supplies, heavy data entry, high volumes of mail merges, coordinated teleconferences, processed checks, screened phone calls, mass mailings to membership and committee members, assisted with database design/development, updated and created databases and database management, processed publication requests, composed minutes of Board and Committee meetings, updated company manuals, Member/Leadership contact, prepared materials for shipment to conference sites.

EDUCATION

Executive Master Degree in Business Administration, Jack Welch Management Institute at Strayer University (March, 2015 with distinction), Washington, DC

Bachelor of Science Degree in Criminal Justice, Strayer University, Washington, DC

Associate Degree in Business Secretarial Science Columbia Junior College (South University), Columbia, SC

PROFESSIONAL AFFILIATIONS

The National Society of Collegiate Scholars

Alpha Chi National College Honor Society

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