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**** ****** **. *** ***, Glendale, California 91204 E-mail: acrnus@r.postjobfree.com

Mobile: 323-***-**** or 213-***-****

OBJECTIVE: To seek an employment where I can fully enhance my knowledge and skills, be an asset to a company and contribute in achieving its goals and objectives. POSITION DESIRED: Administrative/Secretarial/Clerical Job COMPUTER SKILLS: Word, Excel, Access. Power Point, Outlook WWOORRKK EEXXPPEERRIIEENNCCEE::

King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia 19 October 2014 till March 19 March 2015

Hospital Assistant – Grant Funded Employee, Genetics Department, Research Center

Prepares department memos using the online Hospital Electronic Correspondence (EC).

Prepares employees timesheets to include regular and overtime hours.

Scans and files official documents including confidential files.

Coordinates with international physicians applicants being hired by the department; sending forms and other required documents needed for credentialing.

Works with two (2) additional adjunct scientists of Alfaisal University (outside KFSHRC).

Answers incoming phone calls and takes messages.

Prepares employees leaves; submits and follow-ups until ticket issuance when requested by staff.

Coordinates with concerned departments for locum or new physicians pick up at the airport – provide all documents needed to include assigned hospital housing accommodation, orientation schedule, etc.

Troubleshoots department issues as requested to ensure smooth department work flow. King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia 20 July 2014 till 18 October 2014

Hospital Assistant – Volunteer, International Recruitment, Personnel Department

Prepares Salary Offers for International Expatriate candidates hired by the hospital.

Requests department office supplies to be entered in the Oracle System.

Prepares staff leave requests (regular, business and professional leaves).

Does department’s labeling and filing candidates files according to names of their agencies.

Types memos and other correspondences to include business and professional leaves.

Requests payments of invoices received from different International agencies.

Updates department’s database on daily basis for hospital candidates’ status being hired either local or international. All transactions done through email and updated by agencies and hospital departments.

Creates candidates job offers and send to department concerned for review and recommendation; based on candidates education and experience.

Performs other related duties as required to ensure smooth work flow. King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia 17 February 2013 untill 17 July 2014

Senior Hospital Assistant – Ophthalmology Department

Types department memos and other correspondences as needed; composition done electronically thru EC.

Transcribes minutes of physicians monthly meetings.

Receives candidates’ CVs from International Recruitment for Physicians (IRP), for physicians applying for locum and permanent for department chairman and consultants review. Collects all inputs and requests chairman to review for final recommendation. Once decision is made, prepares candidate’s CV summary and memo recommending to hire applicant along with the required documents needed by credentialing committee. Sets candidate’s interview based on candidate and chairman’s availability then e-mail candidate about the scheduled interview to be done either by phone or skype.

On daily basis, inform department chairman through e-mail about her calendar schedule; immediately inform chairman if meeting schedule is canceled as well inform concerned staff if chairman can’t attend the meeting. Updates Department Chairman from time to time of the changes made in her calendar.

Receives, answers and screens incoming calls appropriately; takes message if call back is needed.

In advance, prepares monthly on-call schedule using excel sheet for department chairman and consultants. Email chairman and consultants to check on-call for review/feedback before finalizing the on-call schedule. Final on-call schedule to be placed ONLINE where all medical departments, higher management and concerned departments can view department’s monthly on-call.

Arranges department chairman and consultants vacation schedules (through physician’s service cover form indicating the name and signature of covering physician’s on leave).

Prepares itinerary for department chairman for international trips (arrange flight schedules through Travel Section); prepares delegation of authority for physician to cover during chairman’s absence;

Scans department files for filing separating chairman’s from consultants files.

Requests transportation for chairman’s official engagements outside the hospital, specially visits to other hospitals in the Kingdom mostly as guest speaker.

Receives list of trainees from Training Education Dept. to be trained in Ophthalmology Department.

Posts all important notices on bulletin board for staff information and awareness.

Maintains department’s confidentiality on staff & patients information and medical test results at all times.

Enters monthly staff overtime hours in the oracle system for submission to Payroll Section. Makes the necessary payroll corrections/adjustments based on timesheets submitted at the end of the month.

Performs other related duties as required to ensure smooth functioning of the department, clinic, programs and services.

King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia February 2009 till 16 February 2013

Hospital Assistant – Office Services Department

Acts as Acting Manager during manager’s scheduled leave.

Transcribes minutes of department meetings.

As Hospital Assistant, requires to cover department secretaries on leave to incluce Medical, Clinical and Affairs (MCA) departments, Nursing Affairs, Healtcare Information Technology Affairs, Personnel and Human Resources Department, Medical Eligibility, Contracts Management, Business Center, Public Relations, Projects Management, Pharmaceutical Care Division, Social Services, Infection Control and other hospital departments.

As Acting Manager, deploys department secretaries to cover hospital departments secretaries on leave. Requests departments to submit endorsements list for review and filing. Schedules secretary’s date of orientation before coverage. After coverage, requires department heads/chairmen to provide covering secretary’s performance evaluation. Annual performance appraisal of secretaries would be based on departments feedback/evaluation.

Updates/revises Hospital Hand Book on yearly basis (mostly based on hospital meetings attended by different hospital department heads/chairmen).

On monthly basis, prepares and summarizes department statistics reports.

Assists other department secretaries when needed.

Requests to be part of the panel interviews for employees seeking promotion.

Using Hospital official forms, formatted/updated/revised Internal Policies and Procedures (IPP).

Checks Hospital policies and procedures from time to time.

Does Data Entry while covering Financial Affairs and Payroll departments.

Answers telephone calls and ensures message is passed to department head, section managers for info and action.

Performs other related duties as required to ensure smooth functioning of the Office Services Department.

King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia February 2007 till February 2007

Hospital Assistant – Pharmaceutical Care Division

Handes 5 different department committees, mostly attended by hospital physicians to discuss drugs issues and requests for drug additions to formulary. Committee composes of more than 20 physicians from different medical departments.

Attends and transcribes different committee meetings (topics were mostly drugs requested by physicians in medical departments to be included in Hospital Formulary). Sends email to committee members requesting to review minutes. Collects feedbacks and finalize minutes. Approval of minutes done online by committee members.

Prepares meeting agenda based on chairman’s requests and distributes to committee members.

During the meeting, provides committee members with voting devices to ensure members voting confidentiality.

Call/Page all committee members before meetings to check if there is quorum.

Through a memo and graph showing committee members voting results, informed requesting departments that their endorsed drugs can be used and included in the Hospital Formulary.

Assists Administration secretaries from time to time as requested by Director, Pharmacy Services.

Performs other related duties to ensure department smooth work flow. King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia November 2004 till February 2007

Hospital Assistant – Quality Resource Management (now Quality Management)

Composes department memos and other official correspondences.

Requests office supplies needed by the department.

Using power point, types/designs & make animations for slides presentations.

Prepares meeting agenda and distributes to staff members as per director’s instructions.

Attends department meetings and transcribes minutes attended mostly by hospital executives.

Handles department director’s daily calendar when covering Senior Hospital Assistant.

A primary person to contact during department’s special events to gather information use for presentations.

Creates and designs certificates for workshops, seminars and department in-services. Serves as a resource person for departments concerns and inquiries.

Works properly with Quality Analysts, Quality Coordinator, Risk Management Coordinator, Director and staff.

Prepares monthly Facilitators Schedule for workshops/seminars.

Generates/prepares reports submitted by program coordinators for CEO information/approval.

Performs and act as report transcriber during the Joint Commission on International Accreditation (JCIA). King Faisal Specialist Hospital and Research Centre P.O. Box 3354 Riyadh 11211 Kingdom of Saudi Arabia 16 July 1990 till May 2004

Hospital Assistant/Medical Transcriptionist – Department of Pathology and Laboratory Medicine (DPLM) – covering KFNCCC&RC Hospital, Hematology, Immunology, Microbiology, Diagnostics Pathology, Virology, Flowcytometry, ART and Cytology Laboratory Sections

Covers the aforementioned sections of the Department of Pathology & Lab Medicine for 14 years.

Creates/designs forms for seminars and workshop certificates using power point.

Transcribes all bone marrow medical reports for hematology consultants using ICIS.

Receives patients specimes, enters in the system and distributes based on requested tests.

Arranges meetings schedules for Medical and Clinical Departments Chairmen.

Provides secretarial assistance to other sections as required by department head.

Medical transcriptionist for consultants at King Fahad National Center for Childrens Cancer and Research

(KFNCCC&R).

Orients and trains new section secretaries.

Types and revisse technical procedures using Office Automation (Meditech) and PC.

Enters Hemoglobin Electrophoresis results and physicians’ interpretations in the system.

Types/Tallies department capital equipment budget request.

Types equipment/method/service evaluations, reports and recommendations according to laboratory format.

Prepares and submits monthly statistical reports based on operations and activities.

Prepares payroll timesheets for staff members to include regular, overtime and on-call hours.

Types and submits payroll corrections based on submitted employee monthly timesheets.

Types and submits department’s Incident Reports, Speed Letters, Work Requests & Order Sheets.

Creates and prints worksheets for Erythrocyte Sedimentation Rates (ESR) and Malaria.

Makes slides for Malaria (thick and thin smears) reticulocyte slides, CBCs and differentials

Files slides after consultants review based on patients medical record numbers.

Collates patient specimens according to test requests and distribute to different sections of Hematology Lab (Coagulation, Automated Hematology, Special Hematology and Bone Marrow)

Performs other duties as required.

Philippine Atomic Energy Commission (Philippine Nuclear Reseach Institute) September 1975 till May 1990

Clerk/Typist – worked with Deputy Director’s Office, Personnel Department and Atomic Research Center San Juan Law Office

1974 – 1975

Clerk Typist-Liason Officer

Department of Agrarian Reform

Quezon City, Philippines

1973 – 1974

Clerk

Majescan Manufacturing Corporation

Malabon, Metro Manila, Philippines

1970 – 1973

Laborer

EDUCATION:

University of the East Bachelor of Science in Business Administration Manila, Philippines Major in Management

Graduated – 1980

University of the East High School Diploma

Caloocan City, Philippines Graduated – 1970

Longos Elementary School Elementary Diploma

Malabon, Metro Manila

Philippines

Computer Society for Filipinos Adobe Photoshop/Microsoft Access/PC Assembly Riyadh, Saudi Arabia 27 January – April 2005 (Vocational Course) CCOONNTTIINNUUIINNGG EEDDUUCCAATTIIOONN AATTTTEENNDDEEDD::

Received a Certificate of Appreciation from Ms. Alina Articulo, Program Director, Critical Care Nursing, Nursing Affairs during department’s secretarial coverage.

Received an Appreciation Letter on 23 June 2010 from Khalid Al Rabiah, Acting Head, Environmental Services for covering department secretary from 29 May-23 June 2010.

Received an Appreciation Letter from Dr. Mohammed Alsunaid, Chairman, Pharmacy and Therapeutics Committee on 21 December 2008.

Received an Appreciation Letter from Dr. Ahmed Al-Jedai, Director, Pharmacy Services on 22 October 2008.

Received Certificate of Appreciation from the AUE Organizing Committee during its Antimicrobial Review Course held on 21-22 November 2007, held at Prince Salman Auditorium, King Faisal Specialist Hospital and Research Centre.

Received a Letter of Appreciation from Course Coordinator, Pharmacotherapy Review Course, held on 01-02 May 2007 by Pharmacy Services of King Faisal Specialist Hospital and Research Centre.

Received Certificate of Completion for successfully passing the online Performace Improvement Self- Learning Module, held on 02 July 2007 by Quality Resource Management Department of King Faisal Specialist Hospital and Research Centre.

Received Certificate of Completion from Quality Resource Management Department, King Faisal Specialist Hospital and Research Centre for successfully passing the online Medication Safety Education Module, held on 26 June 2007.

Received Certificate of Appreciation, Pharmacotherapy Review Course, held on 01-02 May 2007 by Pharmacy Services, King Faisal Specialist Hospital Research Centre.

Received a Letter of Appreciation for my unwavering support to Pharmacy Services for the Pharmacotherapy Review Course, held on 01-02 May 2007, by King Faisal Specialist Hospital and Research Center, Pharmacy Services.

Received a Certificate of Esteem from Dr. Qassim Al-Qasabi, Chief Executive Officer, King Faisal Specialist Hospital and Research Centre, as Member of the Organizing Team, Quality Day 2006, held on 12-13 November 2006.

Received a Certificate of Esteem from Dr. Qassim Al-Qasabi, Chief Executive Director, King Faisal Specialist Hospital and Research Centre, as member of the Organizing Team, Quality Day 2005, held on 02-03 October 2005.

Received a Certificate of Recognition from Dr. Mohammed Hijazi, Director, Quality Resource Management, King Faisal Specialist Hospital and Research Centre, for providing all the necessary support in ensuring the success of “Quality Day 2006-Safety for All”, held on 12-13 November 2006.

Received a Certificate of Attendance Quality Day 2005, held on 02-03 October 2005 at the Post Graduate Auditorium, King Faisal Specialist Hospital and Research Center.

Attended the Achieving Service Excellence training program conducted by Ms. Amie Silo of Quality Resource Management Department, King Faisal Specialist Hospital and Research Centre, held on 16 October 2005.

Received a Certificate of Esteem from Dr. Qasim Al-Qasabi, Chief Executive Officer, King Faisal Specialist Hospital and Research Centre as Member of the Organizing Team “Quality Day 2005 - Proud of our Performance”, held on 02-03 October 2005 at the Post Graduate Auditorium.

Received Certificate of Recognization from Dr. Mohammed Hijazi, Director, Quality Resource Management Department for the success of “Quality Day 2005 - Proud of our Performance”, held on 2-3 October 2005.

Received a Letter of Appreciation from Dr. Qasim Al-Qasabi, Chief Executive Director, King Faisal Specialist Hospital and Research Centre during the Quality Day 2004.

Received Certificate of Attendance: First National Meeting for Standardization of Management of Childhood Acute Leukemia, conducted by Saudi Arabian Pediatric Hematology Oncology Society

(SAPHOS), coducted by King Faisal Specialist Hospital and Research Centre on 8 March 2003.

Received Certificate of Appreciation from Dr. Alan J. Nixon, Head, Section of Palliative Care Medicine, Co-Chairman, ESO Workshop, “Modern Management of Advanced Cancer” held on 27-28 October 199 held at KFSH&RC.

Received Certificate of Appreciation from Committee Chairman, Dr. Salem H. Khalil, Hematopathologist, Dept. of Pathology and Laboratory Medicine’s “Annual Hematology Workshop and Blood Transfusion” held at KFSH&RC from 01-10 March 1999.

Received Certificate of Appreciation from Committee Chairman, Dr. Fouad Al Dayel, Medical Outreach Program “Fine Needle Aspiration and Cervical Cytology Workshop” held in Jeddah, KSA in November 1998.

Received Certificate of Appreciation from Committee Chairman, Dr. George T. Roberts “Annual Hematology and Blood Transfusion Workshop”, held at King Faisal Specialist Hospital and Research Centre on March 1998.

RREEFFEERREENNCCEESS::

Prof. Selwa Al Hazzaa Joyce Mcbekeani, MD

Chairman, Ophthalmology Department Neuro Ophthalmologist – New York King Faisal Specialist Hospital and Research Centre Email: acrnus@r.postjobfree.com Riyadh, Saudi Arabia Mobile#: 347-***-****

Email: acrnus@r.postjobfree.com

Mobile#: +966-**-***-****

Patricio Aduriz Lorenzo, MD Mr. Qassem Al Keshan

Consultant Ophthalmologist, Dept of Ophthalmology Head Personnel Department King Faisal Specialist Hospital and Research Centre King Faisal Specialist Hospital & RC Riyadh, Saudi Arabia Riyadh, Saudi Arabia

Email: acrnus@r.postjobfree.com Email: acrnus@r.postjobfree.com Mobile#: +966-**-***-**** Office#: +966-**-***-**** Hachemi Nezzar, MD Hassan Al Rayes, MD

Pediatric Ophthalmologist, France Executive Director, Total Quality Mgt Email: acrnus@r.postjobfree.com King Faisal Specialist Hospital & RC Mobile#: +33 4 7375 1909+33 6 63 81 0619 Riyadh, Saudi Arabia Email: acrnus@r.postjobfree.com

Office#: +966-**-***-****

Dr. Ahmed Al Jedai

Director, Pharmaceutical Care Division Mr. Mohammed Al Zahrani King Faisal Specialist Hospital & RC Department Head, Office Services Riyadh, Saudi Arabia King Faisal Specialist Hospital & RC Email: acrnus@r.postjobfree.com Riyadh, Saudi Arabia

Office#: +966-**-***-**** Email: acrnus@r.postjobfree.com Mobile#: +966-*********

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