Assistant Office
Resume:
Bernadette D. Crasto
Tel: Cell: 347-***-****; acrnl4@r.postjobfree.com:acrnl4@r.postjobfree.com
mailto:acrnl4@r.postjobfree.com
mailto:acrnl4@r.postjobfree.com
mailto:acrnl4@r.postjobfree.com
OBJECTIVE: To utilize my skills and experience which I have developed over the years and to serve the
Organization with dedication and integrity.
WORK EXPERIENCE:
Office and Administrative Manager, Unbound Philanthropy, New York, NY
April 2015-July 10, 2015
●Assist the Controller with invoices; preparation for payments of bills; grant checks, etc.
●Keep track of consultant contracts and payments for the year
●Assist the Controller in preparation for the annual audit
●Manage organization wide calendar by coordinating with all program, grantmaking, administrative and finance staff
●Assist in organizing Board retreat and Grants Committee meetings
●Manage the building facility responsibilities by liasing with Building management
●Coordinate supplies; organize staff lunches; staff meetings, etc.
●Front desk responsibilities; filing system, phone calls, etc.
●Responsible for travel arrangements; visa and hotel bookings for the Board of Directors and guests
●Organize Webinars, Skype and GoToMeetings with funders; grantees and Board members.
Executive Assistant to the Executive Director, Unbound Philanthropy, New York, NY
February 2012 – April 2015
●Manage Executive Director’s calendar coordinating calls and meetings via Skype and Go-to-Meeting coordinating various time zones
●Manage database of grantees and friends of Unbound Philanthropy; create lists; mailing list for newsletters, etc.
●Manage Executive Director’s contact list; manage list for newsletter, invitations list, etc.
●Manage and coordinate local and international travel; visas; hotels and deals with the travel agent and independent on-line booking
●Assist in organizing annual Board retreats and board meetings and Grants Committee meetings
●Take and draft minutes for staff meetings, Board meetings, etc.
●Research and planning for the preparation of the annual budget for the executive office
●General research on various organizations and foundation for meeting purposes; prepare meeting documents for the executive director
●Prepare executive director’s expense report; sort out Visa receipts and prepare report and cash expense report
●Assist with Executive Director’s Discretionary Fund grants; Delegated Authority grants and reporting systematically to the Board and keep track
●Administrative management of the Executive Director’s Office and Front Office including screening all telephone calls; mail; visitors, etc.
●Draft and edit routine correspondence; emails, etc.
●Assist in finding proposals, reports from the foundation database system
●Manage petty cash for the office
●Organize staff meetings and staff lunches
●Coordinate with other staff the filing system, e-fling; cataloguing and archiving Board and Grants Committee documents
●Plan and prepare the Board meeting and Grants Committee meeting calendars in advance
Executive Assistant to the President, Cordoba Initiative, New York, NY
June 2010 –February 2011:
●Assist the Chairman with day-to-day administrative management of the office, including calendar, travel, speaking engagements, media, Data Base, scheduling appointments, telephone calls, filing, day-to-day correspondence, etc.
●Manage donor database for the organization; send newsletters; donor mailings; Board mailing, etc.
●Assist in day-to-day overall office management including ordering supplies, upkeep of donor records and banking, reconciling American Express charges for the office, liaising with the building management, upkeep of the office, visitors, etc.
Assistant, Human Resources Department, UNICEF, New York
October 2009- February 2010: (Contract assignment)
●Contract Assignment- Recruitment of 30 posts of Senior Staff Rotation Exercise; Compiling applications and processing them appropriately with the guidance provided by OHRM. Upload applications on portal; upload shortlisted applications on Excel spreadsheet. Communicate with candidates. Set up interviews.
Assistant, Peace Building Support Office, United Nations, New York
December 2008 -September 2009:
● Administrative management of the Secretary-General’s Report Team and assisted Peace Building Commission team; Set up high-level meetings with the United Nations Secretariat, Governments, UN Agencies, United Nations Ambassadors, NGOs, etc. for SG’s Report Team;
●Assisted in administrative arrangements for the high-level conferences and also via video link, etc.
●Coordinate all aspects of travel for the office and participants from abroad attending conferences on behalf of SG’s Report Team.
Assistant to United Nations Under-Secretary-General, Children and Armed Conflict, New York
January2000 to August 2008:
●Management of the Front Office of the Under-Secretary-General including screening all telephone calls; draft and edit routine correspondence; take notes and draft minutes of the Board and Staff meetings, etc.
●Liase with government and multilateral organizations, civil society organizations, inter-agencies -and officials for high-level meetings with the Under-Secretary-General in New York and abroad.
●Coordinate country visits; set up agendas and travel
●Coordinate appointments; Coordinated the central filing system, cataloguing and archiving; Principal liaison for all high level appointments; Liaison between the Media and the Under-Secretary-General for various interview requests for Television, Radio, newspapers and magazines.
●Principal Assistant for administering the coordination and timely submission of United Nations annual reports to the Security Council, General Assembly and to Human Rights Council. Coordination of international programs and itinerary for the Under-Secretary-General
●Handle all confidential correspondence addressed to Under-Secretary-General; Organize special events, dinners, lunches and receptions.
Assistant to the President, International Peace Institute (IPI), New York, NY
June 1996 to December 1999:
●Day-to-Day management of the Front Office of the President including Handling of all correspondence, Board of Directors, Confidential correspondence, telephones, filing, special events, travel, calendar and appointments.
●Management of the complete IPA database; prepare reports; compile lists and generate mailing list for events, receptions, etc.
Skills: Proficiency in all Windows based software; Shorthand and typing skills; familiar with Donor fundraising system, Grantmaking System, FLUXX; Financial System, Intacct and Nexonia, Database and correspondence log, Filing System, research; Donor Record Keeping, Responsible, trustworthy; and excellent organizations skills.
Education: B.A., Milagres College, Kallianpur, India
Milagres High School, India
Davar’s College, Business and Secretarial School, India
Marymount Manhattan College- Course in Business Administration, New York
American Management Association (AMA) Course in administrative management
Other Activities: Travelled extensively with the United Nations; met with many government officials and
familiar with various time zones and culture
Volunteer “Free and Fair Elections in Africa” in Uganda (February 2011-
December 2011)
Volunteer – LBL Foundation for Children
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