Administrative Assistant Microsoft Office

RUTH POSKITT

*** ****** ***** ****, ******* Park, NJ 07035

Home: 973-***-**** ~ Email: acrlug@r.postjobfree.com

Visit my professional page: www.LinkedIn.com/Ruth Poskitt

ADMINISTRATIVE ASSISTANT II / EXECUTIVE ADMINISTRATIVE ASSISTANT

Professional administrative assistant offering exceptional administrative support in the pharmaceutical industry. Provided extensive experience with an unwavering commitment to a team of 15+ employees, including a Sr. Vice President, Directors, Managers and Peers, with the ability to resolve complex issues.

SKILLS

Skill Name

Skill Level

MS Word, Excel and PowerPoint

Expert

MS Outlook

Expert

MS Access

Beginner

Quickbooks

Proficient

EXPERIENCE

Administrative Assistant II

Nov 2007 – Oct 2014 - Immunomedics, Inc., Morris Plains, NJ

Managed a high-volume workload within a deadline-driven environment. Handled departmental and external inquiries, contract billing questions and payments, and located resources for problem resolution. Interface daily with internal partners in C-level suite, accounting, field services, labs and guests.

Processed clinical payments to participating study sites and assisted Clinical Research Associates with the preparation of confidential documents.

Create and edit documents (Protocols, Investigator Brochures, etc.) and routed for proper signature. Proper filing for each document.

Managed calendars for team meetings and Managers. Processed expense reports, coordinated and purchased all office supplies and clinical trial supplies needed. Prepared extensive travel arrangements.

Received, processed and ensured patient tissue samples and ensured the safe return.

Partnered with other administrative assistants in covering the front desk as well as preparing for on-site investor and board meetings.

Administrative Assistant

Nov 2006 to Nov 2007 - Novartis (on assignment from Kelly Services), East Hanover, NJ

Provided administrative support to two Directors and their teams in the Marketing Department (Health Economics and Outcomes Research). As well as administrative support to two Managers, an Associate Director and Senior Director in the Oncology Business Unit, Clinical Development

Routed contracts for execution

Opened projects and purchase orders in PAWS as well as changed orders in Ariba

Processed invoices, prepared expense reports, organized meetings via Lotus Notes and coordinated domestic and international travel through travel specialist

Prepared and submitted expense reports in Gelco and purchased office supplies in Ariba

Organized team meetings via Lotus Notes

Legal Secretary

Dec 2004 to Nov 2006 - Fox and Fox LLP, Livingston, NJ

Supported two corporate attorneys in the corporate/tax department maintaining excellent rapport with clients

Transcribed dictated correspondence using WordPerfect and Word

Assembled and filed tax appeal documentation for a variety of corporations

Supported legal secretaries in the labor and litigation departments by preparing correspondence, documents and large-scale mailings and filed corporate annual reports with the states of New Jersey, New York, Delaware and Pennsylvania

EDUCATION

2015 – William Paterson University

Completed the Microsoft Office Certification Course

Certified Microsoft Office Specialist in Word

QuickBooks User

VOLUNTEER ORGANIZATIONS:

1993 – Present Lincoln Park First Aid Squad – Currently Driver & Recording Secretary (Previously held EMT, Corresponding Secretary, Membership Chair & Publicity Chair as well as assist in fundraising efforts)

2011 – Present Angels Without Wings – Battling Bullying (fundraising)

2010 – Present Boys Scouts of America – Cub Scout Den Leader

2012 – Present Guardians of the Ribbon – NNJ (Guardian and Fundraising)

2013 – Present Project Graduation 2015 - Fundraising

1999 – 2007 Wayne Township Memorial First Aid Squad - EMT/Driver

ADDITIONAL INFORMATION

Professional and personal references available upon request

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