LETICIA MATHEWS

832-***-**** mobile

acrltc@r.postjobfree.com

SKILL SET: Proficient in all the following applications:

Spanish - Fluent Read/Write

Microsoft, XP, MS Project, Visio, JD Edwards, Quick books, Sun, SMS, SAP SD ERP, SRM, Backbone, P2P, Oyster, Maximo, E-Procurement System, Ariba, Ketera, Bizflow, Accenta, Share-Point, Oracle, SIMs, SDMS, Esnet Screening, Adobe Professional, Filenet, Documentum.

PROFESSIONAL EXPERIENCE:

PSCM Contracts Administrator/Analyst 12/2013 – 08/2014

Chevron - Houston,

Deepwater – Project Supply Chain

Assisted the contracts specialist and advisors in the administrative support necessary to achieve execution of all contracting activities.

Executed and generates reports using designated Procurement/Supply Chain Management systems.

Developed and provided analysis and reporting expenditures, focusing on cost control.

Handled contract support activities and organized contracts for supplier qualification.

Reviewed all required supplier qualification and documentation needed.

Reviewed qualified supplier qualifications for scope of work specific requests and providing status updates to stakeholders.

Prepared work authorizations, service orders as required to support.

Prepared contracts, supplier qualifications, amendments, change orders and maintain electronic files documents contract database.

Reviewed the required documentation for low risk/value contracts using approved contract model financial matrix according to Company Safety policy.

Worked with contract documents, activities including tracked contractor verification, maintained/monitored contract files and close-out.

Understanding of contracting requirements including pertinent policies, guidelines and procedures.

Reviewed agreed Contract terms and conditions for supplier against purchase order, good/services, rates, and pricing.

Worked with internal stakeholders and suppliers to resolve transaction and process problems.

Liaise between departments effectively and collaboratively in multi-discipline; multi-cultural environment.

Maintained documentation, compliance with auditable and interacts with multi departments to ensure company Supply Chain policies and procedures are followed.

Provided contract clearly convey concepts and objectives orally; in presentations and emails; both with all internal company stakeholders as well as externally.

Ability to analyze, evaluate data and provide support.

PSCM Specialist 06/2013 – 11/2013

BP - Houston, TX

Global - Indirect Procurement

PSCM Specialist working through a number of contracts.

Supported the Supplier Enablement Team Lead and working in a Project environment.

Supported the PSCM Global - Indirect Procurement ensuring service and Price book Data within the organization.

Supported price book compliance procedure process development and continuous improvement.

Reviewed series of contracts against a pre-defined criteria as directed by their Supplier Enablement Team Lead.

Knowledge of Procurement Supply Change Management Systems.

Provided a business processes and policies as they relate to working practice, contractor management, supply chain and controls.

Worked with contracts not meeting the criteria needs to be remediated, via one or more pre-described activities.

Provided the contracts that meet the criteria will be processed further the SAP Data Team for validation and loading into SAP.

Processed contracts that meet the criteria and passing the completed output to the IP SAP Data Team.

Taken the pre-described action for contracts requiring remediation.

Recorded the actions taken in the tracking tool to the appropriate level of detail and build price books / catalogues.

Made decisions and progress initiatives independently and in an environment where information may be limited.

Efficiently communicate ideas both concisely and persuasively.

Provided problem solving and work with complex and large amounts of detail.

Raised any issues or risks with the Supplier Enablement Team Lead.

Responsible for the procurement process from the time of procurement requisition.

Provided status information on all outstanding requisition and following up on orders to determine status and improve delivery dates.

Ensured procurement activities compliance with local law and Company Policies.

Responsible processing purchase /service order and analyze errors.

Administer routine and complex purchase and / or service orders, material requisitions (e.g. Procurement orders). Ensure proper terms and conditions are included on all purchase orders.

Analyst/Coordinator Management of Change 08/2011 – 04/2013

BP - Houston, TX

GOM - Projects and Modifications

Interfaced with Project Managers, Project Engineers and Suppliers to provide status information within organization.

Issued status reports on RFAs and MOCs for Gulf of Mexico small Projects assigned Central Project Modifications.

Developed reports to reconcile cost against agreed support decision packages, cost time resource.

Developed and provided analysis and reporting expenditures, focusing on cost control and savings.

Provided data for quarterly performance review (QPR).

Served as single point of contact (SPOC) for Offshore Production Unit MOC process.

Assured Production Unit follows Integrity Management standard in the execution of MOC process.

Prepared and distribute weekly status report all platforms/hubs and Ad Hoc (Inflow) report.

Prepared and submit data to Engineering Authority for annual assurance review.

Provided supporting documentation as requested by auditors to Business Unit (i.e., S&OI).

Provided feedback in BizFlow application enhancement reviews (RFA/MOC).

Developed, reports, and analyze Key Performance Indicators (KPI's) for inventory.

Determined risk ranking descprenices for Gulf of Mexico small Projects.

Organized and implement business process solutions; ability to track document project deliverables.

Managed the deliverable for materials and services according schedule delivery.

Maintained reports for tracking action items and engineering procurement.

Resolved business queries and provide support relating to MOC.

Troubleshoot system issues on ad hoc basis (i.e., password resets, login issues)

Provided software testing results from all upgrades and new application modifications made.

Assisted in developing process training manuals for verses work flow process.

PSCM Analyst 06/2008 – 06/2011

Hess Corporation - Houston, TX

Global Supply Chain Gulf of Mexico Offshore

Coordinated overall tender process, proposals, internal customers to identify best business solution.

Planned and coordinated with team to identify needs for contract and purchase order, change orders so as to execute authorized contractual agreements in advance of the performance of specified work.

Identified providers that could potentially meet company's goals.

Organized and coordination of shipments by vessel through direct contact with brokers,

Assisted in the logistic support planning and scheduling process.

Liaise with GSC peers to ensure application of best practices and compliance with internal and external standards.

Reconciled billing against agreed Contract terms and Purchase Order, rates, and pricing.

Tracked and resolved past due issues.

Tracked and reported on key supply chain metrics.

Generated KPIs & Material report monthly basis provides procurement support.

Worked with the team and networks to ensure best practice in procurement strategy, supply chain management.

Global Supply Chain – Exploration New Ventures

Provided tactical procurement support for Emerging Areas & Developments. (Egypt, Brazil).

Coordinated Invitations to Tender process, including the establishment of valid bid lists, assessment of bid commercial elements, and coordination with project team to identify proposals which provide the greatest contribution to the successful completion of assigned project(s).

Building working relationships with project team to understand their requirements, drivers and timelines; ensure availability of contracted resources as authorized by project management to satisfy these requirements.

Negotiated contract terms & conditions with contractors and interface with cross-functional staff.

Coordinated multi-functional (EH&S, financials, QA, technical, tax, legal etc) evaluations of contractors.

Initiated purchasing activities to obtain services as required.

Determined optimal sourcing methodology and implement in accordance with company policy.

Followed GSC Strategic Sourcing process and requirements.

Utilized various tools to gather and analyze market trends for the purpose of adjusting procurement activities to obtain the best value for the E&P business unit.

Global Supply Chain E&P Drilling & Completion – Material

Material Analyst provides procurement support for Drilling & Completion activities in Africa Drilling (Equatorial Guinea, Libya, Ghana).

Understanding the process for materials management and continuous improvement.

Supported the PSCM Lead managing material in the deliverables process.

Supported PSCM Lead for the deployment of the material & service master and price book across global functions teams.

Provided procurement inventory movement analysis and reporting of Drilling & Completion expenditures, focusing on cost control and savings Drilling & Completions (D&C) Inventory Management materials.

Maintained knowledge of SAP Vendor Master and Supply Chain business processes

Focused on best practices utilize services for material, service and price book data.

Maintained knowledge of inventory control practices.

Understanding of bill of materials for order processing.

Processed material transfers/support performs well reconciliations in SAP.

Received invoices analysis from counterparties and checking for accuracy on PO and invoices.

Handled invoices contact P2P department to obtain confirmation.

Tracked and resolved past due issues.

Managed price book, material & service data P2P and MM activities.

Processed SAP material and service PR's, PO's, GR's, material transfers and followed up on invoice discrepancies.

Senior Contracts Administrator 06/2004 – 05/2008

BP - Houston, TX

PSCM Team Lead Gulf of Mexico Subsea

Provided support to (Team Lead), team support to all aspects of contracts, procurement support functions for Gulf of Mexico; Development, Transportation Agreements, Facilities and Projects; including logistics.

Worked with the project team to understand project requirements and develop sourcing and contracting strategies.

Worked closely with Developments Team to ensure quality of documents and schedule maintenance.

Extensive document management functions; establish and manage procurement and contractual documentation; coordinate actions required for execution of documents.

Conducted market research and gather intelligence to enhance the quality of sourcing decisions.

Developed and researches technical data for inclusion in create contracts, RFQ, RFI’s, RFP’s, etc. for proposals.

Worked with contracts, price books, material, services and vendor.

Managed the contracting process, including: develop invitation to tender documents, evaluate tenders, prepare contract documents, implement contracts and monitoring performance.

Developed change order, amendment, release, purchase order, cost time resource, input/output maintain contract database.

Tracked information in various report forms; record status of documents, calculated budgets cost and develop spreadsheet.

Provided managers with reports and graphs to track employee projection of time.

Interfaced with the clients, internal departments, and customer’s vendor in person or by phone resolve conflicts.

Supported of Virtual Training Assistant (VTA) for HES training, as well as coordination of logistics for stand-up training sessions.

SAP Financial Module, reviewing invoices, investigating processing errors and resolving blocked invoices for payment.

Senior Project Administrator 12/2001 – 04/2004

Aker Kvaerner/ ChevronTexaco - Houston, TX

LNG Topsides ChevronTexaco

Liaison between all impacted departments to ensure proper communications and reporting practices were in accordance with corporate policies, procedures and project execution and control plan.

Provided document management in areas of presentations, organizational charts, weekly\monthly reports, quarterly & financial spreadsheets and all other unique special management projects.

Prepared the contractual documentation.

Provided Bid Packages for client’s approval; bid clarification and technical evaluation, and Interface with the Clients.

Worked to build strong relationships with internal customers to understand their requirements, drivers and timelines.

Developed and provide procurement analysis and reporting of contract expenditures, focusing on cost control and savings

Managed all Projects and add/update documents to project documentation to be stored in the Document Management System.

Provided technical support and assistance for the electronic document management system (provides technical guidance to project users for data editing and cleanup; advises users as they correct inaccurate and missing data)

Handled project users create and use project databases and files).

Provided technical assistance with the import of data from corporate, vendor, partner and other sources.

Supplied data definitions and structures to local users to promote consistency with corporate standards and portability of applications.

PROFESSIONAL EDUCATION

Professional Business School – Business Administration

CERTIFICATIONS

Drilling and Production Operations – Certificate of Completion 4/2010

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