Manager Administrative Assistant
Resume:
María E. Cazares
**** ******** **** * Houston, TX 77040
****************@*****.***
Objective
To obtain a position that will enable me to utilize my 10+ years experience as Administrative Assistant/Accounts Payable & Receivable.
Education
May 2011: QuickBooks Course
2003-2004: University of Houston Downtown, One Main St., Houston, TX 77002
1996-2002: Stephen F. Austin High School, 1700 Dumble Street, Houston, TX 77023
Work Experience
TQLA Houston: Office Manager Sept. 2014- Present
Maintained schedules and appointments calendars for entire office.
Prepared accounts payables; researches unpaid invoices and corrected invoicing discrepancies, enter and properly code all invoices into QuickBooks for payment processing in a timely manner.
Processes payroll. Responsible for all employee disbursements in check form, including the accountability of all sequenced checks and protection of any unused checks.
Clerical administrative duties include maintaining up to date vendor database. Proper Recordkeeping of confidential personnel information, organize and distribute heavy incoming/outgoing faxes and calls; maintain inventory of office supplies and replenish as needed.
Cazares Group, Inc.: Adm. Assistant/Accts Payable/Receivables Sept. 2003 to Sept. 2014
Manage all activities in accounts payable and receivable, which include: matching all invoices with purchases orders, receiving documents, packing slip, ensuring that all bills represent authorized, legitimate purchases, reconciling all vendor statements on a weekly basis, contact customers regarding account collections and past due accounts.
Enter and properly code all invoices and vouchers into QuickBooks for payment processing in a timely manner.
Provide assistance in the closing of books at month end by preparing A/P accrual, tracking the budget, preparing expense reports, verifying month to date revenue/statistical information and general assistance as needed. Prepare daily, weekly, or monthly financial reports via QuickBooks
Payroll including the accountability of all sequenced checks and protection of any unused checks and tracking employee time cards.
Support manager training for new hired employees regarding company policies and procedures, product usage and coordinated company training classes.
Clerical administrative duties include maintaining up to date vendor database. Proper Recordkeeping of confidential personnel information, organize and distribute heavy incoming/outgoing faxes and calls; maintain inventory of office supplies and replenish as needed.
Coordinate company classes and negotiated materials and distribution through various vendors.
Languages:
English and Spanish
References: Available upon request
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