Customer Service Accounts Payable

Janice M. Williams

**** * ******** ***. #** Anaheim, California, 92804, 714-***-****, **********@***.***

SUMMARY OF QUALIFICATIONS

Public, State & Government Company Experience ADP Payroll

Accounts Payable Accountant Accounts Receivable

Accounts Payable Lead Analyst Cash Forecasting

Accounting Assistant II

Accounts Payable Supervisor

EMPLOYMENT HISTORY

A/P Accountant

April 2002- Present

Irvine Sensors Corporation Costa Mesa, CA.

Open date stamp all incoming mail daily

G/L Code and process all invoices, expense reports and utility bills.

Approve G/L codes on Purchase Requisitions.

Generate AP checks match with invoices.

Resolve Accounts Payable issues with vendors as needed

Reconcile vendor account statements.

Calculate A/P accruals for month end and fiscal year end close do Journal Entries.

Process 1099’s on an annual basis.

Ensure invoices without PO’s are properly authorized before entering in the cost point system.

Void checks after stop payments are processed.

Check US bank for fraud checks daily as needed.

Set up new vendors.

Scan all documents once paid.

Upload checks into US Banks database called positive pay.

Initiate Domestic an International Wires and ACH’s.

Prepare Fixed Assets spreadsheet

Adhere to all internal controls as required by Sarbane-Oxley Act.

A/P Lead Analyst

Feb.99- Mar, 2002

Caltech Pasadena, CA.

Oversee three specialty desk processors, making sure invoices are processed and paid in a timely manner. Interacting with purchasing buyers to ensure all internal customers and vendors receive the highest stellar quality service. Process check requests, employee travel reimbursements, garnishments, royalty payments, initiate domestic and international wires, reimbursement petty cash transactions, process 1099’s on an annual basis, month end and fiscal year end closing includes accruals and journal entries. Train new employees.

Accounting Assistant II

Feb. 97-Feb. 99

UCI, Irvine Ca.

Invoice processing, auditing for accuracy, batch and input, process consultant agreements, contract invoices, rent payments, assign new vendor numbers, prepare sales and use tax return, initiate wire transfers, journal entries for month end. Prepare monthly lease schedule. Assist the Accounts Payable Supervisor training new staff, being a departmental resource internally.

Accounts Payable Processor

Aug. 96 – Jan. 97

Leach International Buena Park CA.

Matching invoices with packing slips and purchase orders check for purchase price variance. G/L Coding

Batch and date entry, run A/P check match and disburse once signed. File paid invoices, initiate wire transfer, research and resolve vendor issues, help out with ADP payroll as needed.

Mar. 93 – Jul. 96

Bookkeeper

CTL Environmental, Harbor City CA.

Coding of vendor invoices, batch for data entry department, type manual checks as needed, process employee expense and travel vouchers, process garnishments, rent utility, freight bills. Process A/P check, match get signatures disburse. Reconcile bank statements balance A/P to G/L at month end.

Accounts Payable Supervisor

Mar.89-Dec. 92

Acapulco Restaurants Long Beach CA.

Supervisor four Accounts Payable clerks, ensuring invoices for forty six restaurants are processed in a timely manner. Prepare bank deposits, 1099 issuing, mail out W9’s, Run A/P checks matching and disbursing, process travel reimbursements, utility bills, freight and food vendors, rent payments for restaurants. Month end close accruals, journal entries.

Provide customer service to vendors.

COMPUTER SKILLS

HP, IBM, Gateway, AccPac, Ifis, Walker System, Wind Star, Discovery, Oracle Applications, Quick Books, Deltek Cost Point

Efficient in Microsoft Word, Excel, Outlook, Eudora,

EDUCATION

High School Diploma

Compton College three years of business courses

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