Management Financial

Amit Kumar Jain +919*********-** 981**-*****,

ACS, ACMA, B.Com (Hons.) +91-886**-*****

C-1/62 B, Phase II **********@*****.***

Ashok Vihar, Delhi-110052 Skype: amitcsicwa

Profile: Decisive and result oriented Cost & Management Accountant and Company Secretary offering 22+ years of extensive and strong expertise of Finance, Administration, Programme, Compliance and Risk Management in global environment. Demonstrate ability in turning organizational vision into reality with practical and efficient cost saving solution within effective internal control framework to mitigate the risk of error and fraud. Track record structuring innovative and action oriented skill to manage multitasks through strong communication in multicultural environment of national and international organizations, corporate, manufacturing and management organizations. Demonstrated leadership managing people, negotiation skill, motivate a team of stakeholders. I have expertise in IT, ERP system and their controls, programme development & implementation, financial reporting and MIS with problem-solving approaches. Look to become a key resource person within the management team to control and monitor administrative, compliance and financial management performances.

Professional Profile

Audit, Compliance and Financial Management Consultant Jul 15-Present

Amit K Jain & Associates Ashok Vihar, Delhi

Responsible to audit, inspect and evaluate the implementation, the reliability and integrity of the clients confidentiality regime and of its internal systems of security by process and compliance reviews, consultancy for provision of advice on risk management and controls and investigations where confidentiality breaches or violation of the confidentiality procedures are suspected.

Responsible to undertake the undertake audits pertaining to implementation of IT governance and business continuity planning.

Focal person for preparations of objective risk-based audit plans and programmes, audit reports, internal control and risk management analysis; Review the implementation of procedures related to the handling and storage of confidential information in the security non-critical area.

Inspect, verify and assess the reliability and integrity of the monitoring and control functions in the field of confidentiality to assess the current working instructions and flow of work used by operational divisions and branches for confidentiality policy compliance and make recommendations to improve and streamline these procedures.

Responsible to report on the results of the audits, investigations, inspections and evaluations carried out and recommendations to evaluate the comments of the auditees on the draft reports and prepare the final reports.

Responsible to monitor and assess on a continuous basis measures taken by auditees to implement recommendations and provide advice to management in the field of confidentiality and security and respond to ad hoc requests for advice on risks and internal controls in the areas of confidentiality and information security.

Lead administration and finance functions of the management consultancy firm; Implementation of the effective internal control, proper design and functioning of the financial resources management system.

Provide guidance/inputs and recommendations to the Client’s Director/CEO and Board Members on project selection based on social, financial and managerial aspects of the proposed project. Advised, guide and ensure realization of stated objectives of the approved projects and end-use of funds through proper implementation with in prescribed budget and available resources.

Lead the management team with dynamism and inculcate a culture based on professionalism, fairness, efficiency and accountability. Liaision with various Government authorities like Registrar of Companies, Sales Tax and Income Tax department on various matters.

Finance Officer November 14- June 15

World Health Organization-APOC APOC HQ, Ouagadougou, Burkina Faso

Responsible for programme, budgetary, financial, procurement and administrative management services for APOC-HQ and 19 countries of the APOC/WHO in West Africa region.

Responsible to organize and undertake the day-to-day financial, programatic and administrative operations from quality control and clearance, including but not limited to financial accounting and reporting, fund allocation and apportionment, allotment structure, fund management and transfers, and cash flow with emphasis on effective monitoring to ensure the timely processing of GSM work plan funding and budget allocations;

Monitoring liquidity and allocations, the availability of financial resources and their optimal use; compiling information for the preparation of APOC budgets and of reporting documents and presentations to donors, partners and other key stakeholders;

Facilitate and support professional and support staff ensuring effective and appropriate use of financial resources, overseeing implementation of APOC supported programmes, developing annual plans of action, working closely with government and other partners to ensure smooth and efficient execution of project activities.

Co-ordinate with progamme staff and country offices and responsible to implement the compliance strategy and address compliance issues. Continuous analysis and monitoring of the financial situation, presentation of forecasts for the projects

Provide support and advice to the Director and APOC staff members on financial and administrative management activities, including but not limited to analyzing ongoing operations; elaborating and reviewing financial and budgeting activities. Providing strategic administrative advice to the Management team, identifying and resolving challenges while constantly striving to further improve the management systems at APOC.

Assist the Director/ASO/BFO in preparing the semi-annual Internal audit status reports for the audit committee, external auditors, follow-up work on heightened risks uncovered by previous audit work and devise appropriate mitigation strategies in close collaboration with BFO

Support APOC management in human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.

Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales, ensure that administrative processes are consistent and streamlined, Ensure IT systems are managed in an efficient manner; refine systems that leverage technology to increase productivity at the APOC.

Performs research, investigate, identify, collect physical evidence and records to ensure that all potential or relevant evidence is collected and secured, and to establish chains control over the evidence collected.

Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, coordinate AO to maintain an inventory taking system for fixed assets, attractive items, articles of values and materials in hand, and lead the annual stocktaking.

Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse produce and services. Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.

Coordinate programme evaluation efforts ensuring timely review and course correction of current programme strategies. Direct, supervise and coordinate the preparation of all programme reports required by the management, country office, and donors. Develop and make effective use of programme monitoring systems ensuring that information generated leads to decisions to improve project performance and feedback to field staff.

Carry out the analysis of comments by internal and external auditors, and prepare response to their observations and queries.

Key Achievements: Sucessfully completed a long outstanding fixed asset retirement and cleaning process to streamline the fixed asset and equipment's since 2008 in compliance with IPSAS. Clearance of long outstanding audit queries since 2011. Focal person for annual closure, financial analysis and reporting to the APOC Management. Clearance of long outstanding FACE and financial reports to make it update status in GSM since 2009. Act as an Office incharge for the Budget, Finance and Planning team during the absence of the BFO. Assess and address implications of national trends on APOC work in the country, recommend areas of assistance on the basis of continuous review and analysis of financial and budgetary economic data and policies in the context of the formulation, implementation and monitoring of APOC supported Country Programme.

Senior Executive-Administration, Finance and Compliance October 02-to Nov 14

World Health Organization South East Asia Regional Office, Delhi

Co-ordinated and provide strategic assistance to Regional BFO /CO for effective administrative, financial and accounting processes and development in country offices, which include month-end reconciliations & closures, implementation of accounting policies & financial processes, maintains and oversees compliance with all statutory reporting requirements. Coordinated with CO/TU for strategic plan development, implementation and outcomes, resource planning and budget development, financial and compliance management. Contributed efficient management of voluntry and regular budgetary financial resources; Prepare budgets and costs projects for financial and human resources; Report expenditures and delivery rates both locally and to headquarters; Review and certify financial transactions and reporting; Lead, oversee and coordinate preparation and implementation of the work programme and budget; Regularly inform senior management on Regional and out-posted offices budget expenditures and rates of delivery. Developed standard operating procedures for the projects and CO that are compliant with WHO policies and procedures. Coordinate and oversee financial, contractual and other administrative processes. Coordinated WHO cash and bank management process by bringing a systematic, disciplined approach to evaluating and improving the effectiveness of risk management including internal controls, governance processes, cash flow management, bank and account reconciliations etc. Assisted HQ trust fund team to ensure proper coordination and that the work is carried out in compliance with WHO’s policies and procedures. Also assisting in TF work carried out by the Regional office and also ensure that financial management work encompasses all trust fund/donor portfolio administration tasks to support project preparation and implementation. Sucessfully monitored financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transaction untill conculsion. Co-ordinated with progamme staff and country offices and responsible to implement the compliance strategy, monitor operational risks and continuous analysis and monitoring of the financial situation, presentation of forecasts for the projects. Established track record to provide quality check, appraisal and approval of financial compliance against entire travel requisition and travel claims for South East Asia Region and HQ/WHO. Review, analysed and finalized cost estimates and budget proposals, in terms of staff and non-staff requirements at RO and in the field, including programmatic aspects; provided input with respect to resource requirements for budget submissions. Document, evaluated and test financial & ERP system in the framework of internal controls to determine their adequacy and effectiveness to ensure the compliance with financial policies and procedures, accomplishment of management's objectives, reliability and integrity of information, recommended improvements.

Key Achievements: Successfuly implementated web based “E-Imprest Accounting and disclosure policies” roll out project, results is saving of $ 3.5 M; modified internal control and a web based payroll system “PPIS” -saving of $ 5M with introduction of new reporting and analysis modules concerning staff pay roll, non payroll allowance and other social security payments. Successfully designed, developed and implemented new travel policy and guidelines in SEA region which results in saving of $ 2.5 M biennium. Conduct training and advise initiating officers to resolve the discrepancies and problems encountered. Successfully monitor and manage AC and VC funded projects for $ 35M in SEA region. Achieved successful implementation of Tsunami project-$ 64M, Nurgis project- $24M, UNFPA project in DPR Korea- $20M. Developed and Initiated new processes for financial consolidation of affiliates in the Region’s reporting metrics and internal bench marking tools which allowed for improved metric driven planning process and ongoing analytical reviews to allow management timely and reliable information to react to international changes.

Audit, Taxation and Financial Management Consultant Jan 98 - Sep 02

Amit Jain & Associates Ashok Vihar, Delhi

Focal person for preparations of objective risk-based audit plans and programmes, audit reports, internal control and risk management analysis; Lead administration and finance functions of the management consultancy firm; Implementation of the effective internal control, proper design and functioning of the financial resources management system. Provided guidance/inputs and recommendations to the Client’s Director/CEO and Board Members on project selection based on social, financial and managerial aspects of the proposed project. Advised, guide and ensure realization of stated objectives of the approved projects and end-use of funds through proper implementation with in prescribed budget and available resources.Lead the management team with dynamism and inculcate a culture based on professionalism, fairness, efficiency and accountability. Developed and discussed audit findings, come to agreement on recommendations and timelines for corrective actions with responsible officers of operations and monitor the implementation status of agreed recommendations.Liasioned with various Government authorities like Registrar of Companies, Sales Tax and Income Tax department on various matters and saved approx. INR 30 M of clients by presenting their cases with govt. authorities.

Senior Executive-Finance Dec 94-Dec 97

Altos India Ltd Udyog Vihar, Gurgaon

Review and updated administrative and financial functions, provided accurate, timely and customized financial information to the management; Prepared operations budget and strategic forecast, analyses and reported the causes of income variances; prepare routine correspondence and financial reports.

Executive-Finance May 93- Nov 94

East West Linkers Private Ltd Delhi

Analysis, review and updated administrative and financial functions, accounting data, processing vouchers, routine correspondence and financial reports. Plan, organize and review accounts and finance department’s work including fund monitoring, timely and accurately finalization of monthly and annual accounts.

Professional affiliation:

Associate member of Institute of Company Secretaries of India

Associate member of Institute of Cost Accountants of India

Professional and Academic Qualification:

Company Secretary from Institute of Company Secretaries of India

Cost and Management Accountant from Institute of Cost Accountants of India (earlier ICWAI)

Bachelor of Commerce_Honours from Shri Guru Gobind Singh College of Commerce, University of Delhi

Diploma in Polished Diamond Grading from Indian Diamond Institute, Surat, India

IT Skills

MS Excel, MS Word, MS Power Point, Outlook and Internet

RO/AFI (Regional Office Administration and Finance Information), AMS (Activity Management System), PDM (Programme Delivery Monitoring), GSM (Oracle based ERP System-Global Management System), PER (Salary Payment Management System), PPIS (Personnel and Payroll Information System) and TMAS (Travel and Meeting Administration System).

Personal details

Date of Birth : 15 October 1972

Marital Status : Married

Birth Place : Badshahpur, Haryana

Passport : Yes, “Valid up to 19/02/2025”

International Exposure : South East Asia and West Africa

Amit Kumar Jain

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