Administrative Assistant Executive

Vicki L. Hargreaves

***** ********* ****, #**, *******, CA 93004 805-***-**** *********@***.***

OBJECTIVE:

My goal is to obtain a position as an Executive or Administrative Assistant in which I can seek challenges to broaden my knowledge within the industry or corporation and I will be able to apply my expertise, skills and training.

EDUCATION:

UCLA Extension, Los Angeles, CA – fall 1988 to spring 1989 Course: Screenwriting

Advanced PowerPoint, Oxnard, CA - 2002

Business Management, Oxnard, CA - 2004

SKILLS/ TRANING:

Skills

Microsoft Word

Accounts Receivable

Internet Research

Microsoft PowerPoint

Intranet

Accounts Payable

Microsoft Excel

Extranet

Microsoft Visio

Microsoft Outlook

EXPERIENCE:

Apple One – Nusil Technology - Carpinteria

Receptionist December 2014 – March 2015

Answer Phones

Maintain Employee, Morehouse Cowel Database

Special Projects from Marketing Department

Greet Clients, have them Sign in and Issue Visitor Badge

Sort and Distribute Mail for all Departments and Staff

Heavy Phones, Broadworks Computer Answering System

Nuveen Investments - Santa Barbara Asset Management

Placed by Apple One - Administrative Assistant/Receptionist January 2012 – July 2013

Answer Phones

Prepare all Expense Reports for Staff

Inventory Office, Coffee, and Kitchen Supplies

Use Spreadsheet for Disposition of Client Statements

Contact Vendors and Service Companies

Maintain Complex Calendars for Staff and Conference Rooms

Apple One Employment Services

Administrative Assistant (Temp) October 2011 – Dec. 2011

Cottage Hospital Santa Barbara 10/11-12/11

Worked in the Education Department at Cottage Hospital

Provided all Educational Information to Staff and Public Inquiries

Available for Other Assignments as they Become Available

Pro-Hire Contracted to SolarWorld, Camarillo, CA

Executive Assistant May 2011 – September 2011

Report to the President, Vice-President and Director of Marketing

Extensive Domestic and International Travel Arrangements

Attend Major Trade Shows in San Francisco and Dallas, Texas

Arrangements for Entertainment of Foreign Guests and Transportation

Managed Complex Calendars for Executives and Multiple Conference Rooms

Generated Financial Reports and Correspondence

Prepare and Process Expense Reports for Management and Staff

Answer e-mail and Messages on Company Issued Blackberry After Hours

CBC Federal Credit Union, Oxnard, CA

Executive Assistant June 2002 – September 2009

Report to the CEO, CFO, Board of Directors, Supervisory Committee, CUSO Board and Five Vice-Presidents

Conference, Hotel & Flight Arrangements for Executives, Board of Directors

Including Domestic and International Travel

Managed Multiple Calendars and Schedules for Executives and Board of Directors

Attend Board Meetings, Prepare Agenda and Prepare Minutes

Maintained the Intranet and Extranet for the Board of Directors

Martin V. Smith & Associates, Oxnard, CA June 1993 – January 2002

Executive Assistant

Executive Support to the President, CEO and the Vice-President of Marketing

Design all Marketing Products, and Coordinate with Printing Companies

Schedule Delinquent Accounting Meetings and Prepare Reports

Maintain Calendars and Schedules

Prepare Contracts, Leases and Legal Documents

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