Project Manager Administrative Assistant

Karla M. Williams

acrehu@r.postjobfree.com 408-***-****

Microsoft Project, AutoCAD, Archibus, MS Access, Dreamweaver, Adobe Illustrator, Adobe Photoshop, Adobe Acrobat, Fireworks, Visio, Documentum,Oracle 10g SQL plus, HTML, Microsoft Offices Suite, XML, Java, Javascript

EXPERIENCE

Space Systems/Loral, Palo Alto CA 2002-Present

Planning and Real Estate Analyst / Occupancy Manager

Eight years of experience in real estate/lease management and analyzing occupancy data and metrics. Assigns and classifies space types in Autocad overlay and work with planners to develop space management plans to support acquisition of leased or owned properties. Update employee database with new employees and terms. Develop metrics and measures as required for site selection, disposition or consolidation of assets. Preparation and monitoring of $25M occupancy budget.

Team Oriented: ensure completion of job and schedule adherence by coordination with vendors, contractors and project manager. Analyze projects to make sure plans are cost-effective. Lead team to successful results.

Communicates proficiently; Present space plans and negotiate changes to come to a solution desirable to all parties. Collaborate with groups that require additional space within tight time frames and limited resources. Develop pre-construction space plan by gathering department needs. Communicate the relocation plans to impacted employees responding to concerns and coordinating needs.

Edit AutoCAD overlay drawings to link with site locations and mirror construction plans. Implement planning and database software that eliminates the need for duplicate paperwork as well as labor intensive CAD name updates.

Strong Coordination Skills: Liaise between customer, project manager and finance to ensure plans are viable. Assists management in identifying of problems, trends, or future space needs and makes recommendations.

Collaborate between HR, I.T. and Security to manage move schedules and project schedules to ensure all necessary approvals are met prior to enactment. Work closely with executive management to ensure plans are aligned with company objectives.

Track lease contracts, payments, and renewals. Serve as the point of contact for communications to and from landlords, property managers, agents, and vendors related to offices. Work with City planners to communicate company requirements. Issue Quarterly Report which includes headcount projections, supply and capacity information for the portfolio; Provides a single point of contact for all occupancy planning account issues

Provide management with timely reports reflecting the utilization of office space, actual vs. projected financial expenditures, and other information as required Provide project support, space administration, fixed asset management, lease and sublease administration and financial reporting for SSL’s real estate portfolio.

Track and maintain occupancy data and metrics Maintain of lease data, payment of rent and operating expenses,

PREVIOUS EXPERIENCE

Executive Administrative Assistant 2001-2002

Support Sr. VP Spacecraft Programs and Sr. VP Business Development and Strategy and provide back up for entire Executive office including CEO.

Documentum Administrator responsible for cabinet, permissions, and doc group. Point of Contact for Computer Hardware/Software additions, relocations and requests. MRP Coordinator-Responsible for Time and Attendance and MRP reports for two organizations

Globalstar Program Office Administrative Assistant 1999-2001

Organized and supported launch activities for viewing and attendance for SS/L including three at Cape Canaveral, Florida.

Primary liaison for program office at launch events. Supported Globalstar Program Office Vice President and Managers as well as staff Skilled at foreign and domestic travel including visas, passports and customs procedures. Created and edited Powerpoint Presentations for managers. Maintained confidential employee records

Thomas Staffing-Ann Wells Personnel 1998-1999

Space Systems Loral

Temporary Administrative Assistant for Globalstar Program Office

Responsible for scheduling for program VP and business travel arrangements for Palo Alto office as well as support for staff employees located overseas. Responsible for satellite launch logistics at onsite launch events.

EDUCATION San Jose State University, San Jose CA Graduated 2008 Business Management Information Systems

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