Administrative Assistant Sales

Jiminy Swientek

Senior Executive Assistant

210-***-**** **************@*****.***

Over 20 years of construction and sales background and establishing a fiduciary relationship with in the construction ream, be it in the government or public region for the principal. Highly qualified and dedicated Executive Administrative Assistant with extensive C-level support experience. Energetic, detail-oriented and self-motivated. Proactive thinking and ability to independently solve problems. With a successful ability to streamline the workflow productivity to facilitate executive staff. Budget conscience while able to ensure optimal volume and maximize growth. Possess organization skills in optimizing internal support performance, dedicated to making a positive difference. Effectively manage all correspondence and communications.

KEY STRENGTHS

Administrative support

Client Relation

Accounting

Staff Supervision

Event Coordination

Meeting Planning

Travel Arrangements

Organization Management

Expense Reporting

Transaction Processing

Calendar Scheduling

Possess essential computer talents

Sales

CORE COMPENTENCIES

Management

Supervising staff while acting as liaison between Executive Management and staff.

Overseeing vendor selection, and materials purchasing activities.

Managing complex calendars, emails, and website.

Provided research support to President.

Coordinated financial organizations to arrange lending for buyers

Administrative

Collaborating with staff on events and dinner parties.

Screening call and emails.

Training of executives and staff on how to use computers and procedures.

Enhanced administrative efficiency by developing and executing practices to streamline and increase accuracy for records administration, document management, and other key business functions.

TECHNICAL SKILLS

Excel, MAC OS, MS Office, WordPerfect, Power Point 2010, QuickBooks, POS, AS 400, Print Shop,

Ten Key by touch

PROFESSIONAL PROFILE

Southland Drywall

Senior Executive Assistant

July 2014 – Present Spring, TX

Organized with exceptional attention to detail. Directly responsible for auditing projects. Providing job cost reports to CEO. Liaison between executive office and other members. Facilitates the needs of project manager request with suppliers for the profitability of the job. Coordinates labor and material for ongoing projects as specified by superintendents. Prepares daily reports for Superintendents. Issues all purchase orders while simultaneously gathering data for reports and creating spreadsheets also maintains database. Senior Executive assistant to President and CFO possess as gatekeeper for other board members. Responsible, for all check requests for invoices. Process account receivables and account payables. Establishing new process for projects in preparation of start up project procedures. Maintaining of all job information such as master sov, subtier list, vendors, MSDS and safety manual also certificate of insurance. Inspection of jobs with superintendents in order to submit pay applications.

Chesmar Homes

Sales Assistant

December 2012 – January 2014 New Braunfels, TX

Directly connected to corporate office with daily activities of off-site production. Assisted in coordinating builder request with subcontractors. Interview clients to determine what kinds of properties they are seeking. Provide lists of properties that meet the buyers' needs and financial resources; Act as an intermediary for negotiations between buyers and sellers. Promote sales of properties through open houses, advertising and networking. Work with escrow companies, lenders, home inspectors, and pest control operators to comply with the terms and conditions of purchase agreements before closing dates.

Sedona Temp Service

Executive Administrative Assistant

May 2012 – December 2012 San Marcos, TX

Coordinate and complete customary administrative functions as needed to ensure accomplishment of medical industry organization. Manage patient scheduling for five locations, recording and modifying appointments as needed. Systematize and continually update patient files. Oversee product receipt and distribution to proper location as required; maintain detailed, highly accurate inventory records. Execute financial practices including AR and AP. Point of contact for all insurance inquiries.

Key Contribution:

• Leverage communication talents to liaise effectively with internal and external contacts.

Owner / Senior Executive Administrative Assistant

H.C. Visions

June 1997 – April 2012 Springs Branch, TX

Guided $1 million business operations to maximize success of custom home designer / Builder and Drywall Company. Created required documentation distribution in keeping with strict guidelines. Prepared monthly expense reports, tracked expenses and sales, performed accounting processes, and managed documentation. Contacted and coordinated financial organizations to arrange lending for home buyers. Purchased and scheduled delivery of job material in correlation to status of job along with subcontractors.

Input all job related inventory into system and maintained inventory levels. Posted proper items to jobs. Ensured that all billing for products were processed and payments was made. Processed payroll for subcontractors. Reconciled monthly statements. Ensured that subcontractors had the mandatory insurance requirements per contract. Prepared and billed for all draws on contracts. Processed change orders accordance to the customer wants or needs and customer satisfaction.

Key Contribution:

• Proactively ensured all job sites were in were within the Osha guideline regulations to ensure that there were no safety hazards.

• Contributed to development of new processes that reduced job cost and improved customer satisfaction.

• Customer satisfaction was achieved by providing excellent customer service and providing a product with an outstanding quality.

• Enhanced administrative efficiency by using analytical skills in developing and executing practices to streamline and increase accuracy for records administration, document management, processed insurance claims and other key business functions.

Administrative Assistant

Centex Homes

June 1993 – February 1996 (2 years 9 months)

Provided administrative support to executive team in order to facilitate attainment of short- and long-term efficiency targets. Performed financial processes, including AP, budgeting, and payroll tracking / processing. Arranged appointments and managed detailed activity calendar for Loan Director. Networked with industry contacts to complete successful home sales.

Key Contribution:

Significantly improved customer satisfaction outcomes by investigating and promptly resolving customer complaints

Contact this candidate