Administrative Assistant

SUMMARY OF QUALIFICATIONS

Experience of working in a post-secondary institution in the areas of administration and Student Affairs and Accounts

Extensive experience in providing administrative support in the office of Vice Chair including recording minutes, booking appointments, filing, data entry, arranging and coordinating travel

Effective interpersonal and communications skills developed while working for national and international organizations.

Ability to learn and adapt quickly, embrace new ideas, work independently and in a team environment, and constantly remain open-minded

Detail-oriented and organized with excellent time management and prioritization skills

Proficient with Microsoft Office 2010 (Word, PowerPoint, Excel, Outlook) Peoplesoft, Adobe Photoshop and demonstrated ability to learn new computer programs quickly

WORK EXPERIENCE

Senior Administrative Assistant Sep 2004 –Jun 2015 Karachi, Pakistan

Biological & Biomedical Sciences, Aga Khan University

Created various promotional materials for the department to support various marketing campaigns for the department

Effectively handled incoming inquiries from internal and external visitors at the Front Desk, and by email and phone; ensured that they were received by the appropriate staff and faculty members in the department

Developed and maintained departmental projects’ plans and coordinated with different stakeholders to ensure deadlines are met

Coordinated with different departments to ensure smooth delivery of curriculum

Managed the inventories, ordering of equipment and supplies. Streamlined a more efficient monitoring process that enables the quick identification of items and materials that need to be restocked.

Accurately and confidentially entered student grade data

Maintained the highest standards of sensitivity when handling caseloads concerning staff, faculty and students

Administrative Assistant Aug 2001–Sep 2004 Karachi, Pakistan

Aga Khan Higher Secondary School

Provided high quality customer service by personally greeting arrivals and callers and professionally determining the nature of the enquiry.

Assisted with general accounting functions; maintained journals and handled A/P and A/R.

Prepared all travel arrangements for senior management team

Planned and organized admission tests and graduation ceremonies

Analysis of Higher Secondary Certificate Examination results and prepares their graphical presentations

Prepared annual reports on students’ achievements

Organized school tour for foreign and local delegates

Maintained a database of alumni and organized yearly alumni events

Account Assistant Jul 1998- Aug 2001 Karachi, Pakistan

Aga Khan Education Services

Prepared timely and completed monthly financial statements

Managed all AR activities and reported any variances to policy

Assisted in the production of the annual budget and forecasts

Calculate variances from the budget and report significant issues to CFO

Ensured that accounts payable are processed in a timely manner

Completed monthly bank reconciliations

Maintained an orderly accounting filing system

EDUCATION

Bachelors of Commerce 1998

University of Karachi, Pakistan

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