Office Assistant

Experience

Administrative Coordinator, Virtual Fertilizer Research Center (VFRC) of the International Fertilizer Development Center (IFDC), Washington, D.C., 5/2012 to 7/2014:

Provided operational support to four senior staff

Maintained Executive Staff calendar

Managed flow of administrative activities property management and security

Managed daily calendar, scheduled meetings, screened and directed calls

Coordinated travel compiling and organizing relevant background materials

Compiled and processed travel expense reports

Reviewed and edited project reports and documents

Created and managed office filing system

Controlled flow of administrative activities and office maintenance

Managed office supplies acquisition and petty cash disbursement

Ensured proper procurement processes are followed for the acquisition of goods and services

Certified availability of funds for all purchases in accordance with Organization Procurement Manual and the approved annual operating budget

Provided financial and administrative support to four interns, including the payment of allowances and travel expenses reimbursement

Planned Board of Advisors annual meetings and office events

Instructor of English to Speakers of Other Languages (ESOL), Montgomery College Continuing Education, Rockville and Silver Spring, Maryland, 5/2007 to 5/2012:

Provided English language instruction for non-English speakers by implementing different strategies that help students transition from their native language to English

Worked with administrators, teachers and coaching staff to meet the needs of the adult learners

Worked one on one with individual students to offer further assistance

Inspired students to communicate in English during daily classroom activities

Taught English as Second Language in a multicultural and multilevel setting

Residential Counselor, Community Services for Autistic Adults and Children (CSAAC), 12/2006 – 3/2009:

Worked one-on-one with children with autism to meet the unique learning needs and behavioral needs of individuals in the home setting.

Taught independent living skills assisting with daily living activities.

Provided medical technician assistance by monitoring individual medicines intakes.

Intensive Individual Support Service (IISS) Therapist, Children Achieving Maximum Potential (CHAMP), Rockville, Maryland, 5/2006 to 12/2008:

Provided home-based Intensive Individual Support Service (IISS) Therapy to children with autism

Instructed children in academic subjects, using clear objectives and techniques

Worked one-on-one to Implement the individual activity schedule and assisting with activities of daily living

Interpreted individual behavior plan to monitor and anticipate on behavior occurrences

Administration Assistant, American Embassy Lome, Togo, 8/1998 to 11/2004:

Chief point of contact in the Administration Office

Managed and coordinated the Administration Officer’s appointments and meetings with the American Ambassador, country Foreign Affairs Ministry and other relevant ministries, embassies and international officials

Managed daily operations of the Administration office

Drafted cables and correspondence

Managed mission central file

Assisted American School Grant in collecting and updating grant data

Provided grant management assistance to American School, Lomé, collecting and updating grant data.

Assisted the Community Liaison Officer (CLO) in various activities.

Finance and Administration Officer, Pathfinder International Reproductive Health Program, Regional Office Lome, Togo, 12/1991 to 7/1998:

Managed sub-regional projects and successfully designed and implemented administrative and budget monitoring procedures

Developed and reviewed budgets for various proposals, contracts, and provide support and advice to operations personnel on projects management and Memorandum of Understanding clauses interpretation

Trained and mentored staff in compliance with financial and budget monitoring

Handled cash flow, including funds transfers from USA and local currency exchange

Prepared project activity and financial analysis reports

Ensured that complete and accurate program financial reports are kept and maintained for audit purposes

Monitored Program development and evaluation by preparing monthly and quarterly reports

Prepared financial reports, reviewed annual activities plan

Ensured reconciliation with the official accounting system

Developed annual operational budget with Representative’s guidance.

Developed and managed budgets for various proposals, contracts, and provided support and advised sub-regional Representative in interpretation of Memorandum of Understanding clauses

Administered the overall human resource management system taking into account the Local Compensation Plan (LCP), and applicable local labor laws

Prepared country activities plan review, travel advances and processed travel expense reports

Updated recurring contracts documentation: lease, consultant’s agreement, national personnel and office insurances

Administration Assistant, International Fertilizer Development Center-Africa (IFDC-A), Lome, Togo, 5/1987 to 12/1991:

Designed and managed administrative and finance procedures

Monitored Program development and evaluation by preparing monthly and quarterly reports

Maintained Executive Staff calendar

Prepared or drafted correspondence

Scheduled and managed special events and served as liaison to various committees

Provided administrative, and logistical assistance to the Research Program Director

Project Assistant, Care International Niamey, Niger, 12/1982 to 8/1986:

Managed emergency food program and livelihood recovery program for vulnerable population

Implemented and integrated food distribution centers to government public center for maternal and infantile health care all over the country

Recruited, trained and supervised food delivery and stocks management

Prepared daily report and compiled monthly projects activity budget

Managed and coordinated the Administration Office operations

In a Human Resources capacity, resolved simple, informal employee complaints

Education

University of Niamey, Niger

B.A. Degree, Liberal Arts, GPA 3.7

Lycée Technique of Lomé, Togo

Baccalaureate in Business Administration

Montgomery College, Rockville, Maryland, USA

Certificate, Instructor for Teaching English as Second Language

Certificate in Project Financial Management

Pathfinder International Nairobi, Kenya

Contact this candidate