Executive Administrative Assistant

JACLYN SPILKA

acraym@r.postjobfree.com

EXECUTIVE ADMINISTRATIVE ASSISTANT

Executive level Administrative Assistant with over 15 years of experience supporting Executives through C Level in a variety of capacities including daily operational and administrative functions.

Maintain a high level of discretion while supporting Executives with operational and personal tasks.

Nationwide travel as needed to attend meetings and coordinate activities.

Experience supporting multiple Executives across several functions. Selected Accomplishments

While supporting Vice President of Sales at Breckenridge Pharmaceuticals, helped to coordinate the development of a new sales force and sampling program. Received recognition for contributions to the success of the new program through direct oversight of interview coordination, travel logistics, mass marketing campaigns to Physician offices and meeting logistics between sales representatives and Physicians.

While supporting the Medical Director at the University of Miami, supported the launch of a new Community Outreach program (monthly meeting of Physicians with case reviews and topical discussions on plan of treatment). Oversight of the application process to receive eligibility for CME credits for the meetings and ensuring CME credits were received by each qualified participant, scheduling and coordination of program speakers, facility selection, guest list and PPT presentation creation.

Areas of Expertise

Executive Support through C-Level

International travel logistics including Visas,

Passports, daily agenda coordination and

facilitation of meetings

Healthcare industry professional with Cancer

Center and Pharmaceutical experience

Sense of urgency with a strong ability to prioritize tasks

Around the clock support as needed

Personal Support

PROFESSIONAL EXPERIENCE

Aptium Oncology/University of Miami, Sylvester Cancer Center Deerfield Beach, FL. 2008 – April, 2015 Sylvester Comprehensive Cancer Center (UM/Sylvester) has been the cancer brand for the University of Miami Leonard M. Miller School of Medicine. As the only university-based cancer center in South Florida, Sylvester has transformed cancer research and treatment in South Florida and beyond.

Executive Administrative Assistant to Medical Director

• Kept daily/yearly schedule up to date

• Coordinated all meetings and travel schedule

• Created and completed travel folders for each lecture/speaking engagement

• Created and edited PowerPoint presentations and spreadsheets

• Assisted Medical Director with confidential matters

• Submitted monthly required reports on or before due date

• Managed expense reports

• Coordinated patient schedule to coincide with travel schedule

• Coordinated monthly tumor board meetings

• Solicited sponsors and speakers for monthly tumor board meetings

• Assisted with personal appointments

Ran very busy medical practice

Patient scheduling and medication authorizations i9 Sports Boca Raton, FL. 2006-2008

National Youth Sports Organization – Non Profit

Partner/Executive Administrator to the Board of Directors

• Created and managed excel spreadsheets, schedules, rosters and mass email campaigns

• Created marketing materials to generate registrations

• Handled league issues with parents, players, sponsors and vendors

• Fielded all incoming calls to answer questions and take registrations

• Secured new venue locations for various sports, camps and clinics Breckenridge Pharmaceutical, Inc. Boca Raton, FL. 2001-2006 Breckenridge Pharmaceutical, Inc. is a privately-held pharmaceutical marketing, research and development company that was founded in 1983. Executive Administrative Assistant to President and Vice President of Sales

.

Assisted President with confidential files and data entry/transcription

• Created spreadsheets, letters and databases

• EDI Specialist (Electronic Data Interchange: Internet order placing and billing system)

• Physician Sample Program (Created mass marketing campaigns. Had all informational material printed, organized and mailed out to Physicians, Created Rx pads to be delivered to Physicians, Maintained database of all sampling Physicians, Organized meetings between Sales Department and Physician offices)

• Sample accountability (Attended conferences to determine any changes in the Sample Program laws)

• HCFA

• Handled tradeshow coordination including travel arrangements and itineraries while managing frequent flier miles

• Customer relations: Fielded all calls to the president and handled customer complaints and inquiries.

• Inventory, customer orders and billing

• Created marketing items used throughout the company (Product flyers, promotional items)

• Assisted with personal errands and organization

EDUCATION

Lynn University, Boca Raton, FL

o General Studies

Ultrasound Medical Institute, Hypoluxo Florida

o Certified Ultrasound Technician

CERTIFICATIONS

Certified in Microsoft Excel, Power Point, Word and Outlook TECHNICAL COMPETENCIES

Microsoft Excel, Word, Outlook, PowerPoint, Windows Operating Systems VOLUNTEERING

UM Sylvester Team Captain for the Leukemia Lymphoma Society Light the Night Walk 2014

Volunteer/Fundraiser for The Leukemia and Lymphoma Society

Volunteer/Fundraiser for the Cystic Fibrosis Foundation

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