Administrative Assistant Executive

Itasker Bennett

**** ******* **** *****

District Heights, MD 20747

Mobile: 301-***-****

Email: *******@*******.***

EXPERIENCE

Lockheed Martin, Arlington, VA December 2014 – March 2015 Senior Administrative Assistant, Executive VP Office

Provided a wide range of office support the Executive Vice President and his staff of executive officers

Scheduled corporate meetings, conferences, and appointments

Coordinated domestic and international travel arrangements using SharePoint

Prepared expense reports and account reconciliations

Handled and prepared confidential documents

Answered and directed telephone calls

Overseas Private Investment Corporation (OPIC), Washington, DC September 2012 to November 2014 Administrative Assistant to Director of Finance

Exercised responsibility for administrative and clerical operations for the Structured Finance department’s director, which included ensuring that department employees are kept apprised of OPIC and departmental office practices and administrative processes

Responded to inquiries of the staff and other officials of OPIC, representatives of foreign governments and private industry, other Federal agencies, Congressional staff and the public.

Gathered and prepared background material as instructed using PowerPoint and Word. Notified the appropriate staff officials of the need for information or recommendations and either prepare the response or follow up to endure a timely response by others

Provided department-wide administration of project files management using (TRIM) for submission to OPIC Central Files, following the master files list and creating project files ensuring that project files management conforms with Federal Records requirements

Arranged for domestic and international travel for director as required. Set-up itineraries, secure reservations, arrange for passports, Visa’s, ECC (electronic country clearances), MEDEX activations and health requirements, and coordinate trips with officials within and outside of OPIC using FedTravel

Assembled background material for trips, as appropriate. Prepared travel vouchers and expense reports from original receipts in accordance with policy, and narrative travel reports as requested

Provided administrative assistance and other support, when needed, including scanning and copying of documents, retrieval of mail and documents from the Information Resources center for departmental staff Securities and Exchange Commission (SEC) Headquarters, Washington, DC September 2010 to November 2011 Administrative Assistant to Director of Equal Employment Opportunity (EEO)

Served as the Senior Program Support Assistant to the Director in the Office of Equal Employment Opportunity (EEO), worked independently providing administrative, clerical and office automation support to the EEO Director and her executive staff

Maintained the EEO Director's calendar, advised of requests/invitations to meetings and arranged representation by a subordinate official as necessary. Updated the EEO Director of scheduled appointments and subject matter to be discussed

Prepared and coordinated travel arrangements, including meeting registrations, visit requests, travel expenses, and itineraries

Collected, analyzed, and prepared accurate reports related to allegations of discrimination and scheduled mediation hearings

Collected and reviewed information for the annual MD 715 status report

Protected sensitive and confidential information according to EEO procedures, privacy laws and regulations

Prepared EEO complaint records and files information according to standard operating procedures

Conveyed accurate information to employees and applicants regarding the basic principles of EEO laws, regulations, and policies to Federal employees

Researched and stayed current with changes in EEO laws, policies and procedures affecting Federal employees

Used automated systems to input and retrieve workforce data and assisted in the preparation of EEO reports to the Chairman

Coordinated planned and/or scheduled EEO meetings, training, and Special Emphasis Program events

Coordinated logistical support and provided assistance in all tasks associated with EEO training, special emphasis programs, and special events

Developed efficient work flow processes in support all EEO administrative program tasks and functions

Identified administrative/technical problems and provided efficient and effective solutions United States Pentagon August 2008 to June 2010

Executive Assistant to Executive Vice President of Defense Facilities Directorate

Maintained schedule and updated calendar to reflect meetings, travel, and miscellaneous appointments

Prepared and edited correspondence, reports, and presentations

Arranged travel for visiting government officials, including security checks and badging information for Pentagon entry

Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the Executive Vice President

Completed special projects and assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, and monitoring progress through project completion Executive Assistant to Presidential Elect Transition Team

Received incoming telephone calls and determine the identity of the caller and the nature of the call and dispatched accordingly

Exercised exclusive control and confidentiality over the executives’ appointments with complete authority for commitments of time

Made necessary arrangements for travel and attendance at conferences using E2

Screened all correspondence prepared for executive signature

Drafted correspondence such as routine official correspondence and routine reports using Excel

Maintained records, files, directives, forms, and reports of the Office of the Secretary of Defense (OSD)

Assisted in the creation of charts, graphs, PowerPoint slides, and written narratives used by executives to present data, facts, and proposed/recommended solutions

Used office automation equipment to type various materials including official correspondence, reports, awards, employee appraisals, charts, graphs, slides, and Excel Spreadsheets Executive Assistant to Vice President of Defense Facilities Directorate

Developed and implemented procedures and practices that affected the entire directorate and communicate changes with lower echelon employees throughout DFD

Prepared and tracked sensitive documents for the office of DFD, supported quarterly meetings; provided technical and administrative support to the Director and the staff

Monitored, compiled, and prepared recurring and special reports. Gathered information, verified facts, summarizes or extracts data, and arranged material in appropriate form to facilitate use for the Director

Screened and received visitors and incoming telephone calls on the behalf of top military and civilian officials within the Department of Defense, other government agencies, and representatives of industry

Served as the principal internal administrative resource to the Director and Deputy Director, Defense Facilities Directorate. Independently conducted external coordination with a wide variety of administrative support organizations to communicate objectives, discuss conflicts and resolved issues

Controlled, coordinated, and updated senior management calendars, and official travel plans, and exercised authority to commit management schedules to attend appointments, meetings, conferences and various other functions Howard University Hospital, Washington, D.C. July 2007 to July 2008 Executive Assistant to the Chairman of Department of Psychiatry and Behavioral Sciences

Responsible for screening and directing the Chairman’s telephone calls

Provided training and supervised of other support staff and customer relations staff

Prepared agendas and meeting minutes as requested, as well as prepare weekly reports

Managed office supplies and Information Technology equipment

Maintained confidential medical records

Updated and managed over 50 personnel records, worked closely with Human Resources; covered for the front desk receptionist in their absence

Improved department productivity and efficiency by designing new filing systems; increased staff morale levels by planning departmental and company events

Arranged conferences, meetings, conference calls, and travel arrangements for the Chairman International Monetary Fund (IMF), Washington, D.C. September 2004 to June 2007 Document Analyst

Served as liaison between translators and International Monetary Fund

Collected, monitored and maintained files of the translated materials necessary to define document completion and processes

Distributed translated documents to all appropriate users and ensure adherence to schedule and policies

Maintained a computer database of all filed documentation and ensured quick and accurate retrieval of documents

SKILLS

Microsoft Office -Excel, Word, PowerPoint, Outlook, Adobe Acrobat (PDF), FindReader, FedTravel, Momentum Expense Database, iComplants, E2TravelSolutions and Expenses

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