Administrative Assistant Real Estate
Resume:
ANTOINETTE WINSTON
OBJECTIVE
Administrative Assistant 11 years, Loan Assistant 8 years, and Human Resource 7 years
EDUCATION
Bachelor of Science: 08/2008-12/2011
University of Houston Downtown - Interdisciplinary Studies Houston, TX
Associate in Arts: 08/2001-05/2004
Wharton County Junior College- Associate in Arts Wharton, TX
PROFESSIONAL EXPERIENCE
National Relocation Coordinator /Post Closing Coordinator 6/2013 – Current
Stewart Title Guaranty Company
Coordinate relocation transactions with local agents throughout the 50 states
Set up new orders for new and existing transferee’s for residential and commercial
Act as liaison between relocation customer and local agents
Track and obtain title commitments, also create and update spreadsheet using excel
Prepare conveyance documents-deeds, lease, and mortgage
Order payoffs, verify taxes and homeowners association dues
Ensure all new orders received from Real Estate Agents are processed adequately and in a timely manner
Administrative Assistant/HR 2012 – 06/2013
Solution Tech Staffing
Employment Eligibility Verification-I-9 forms, requiring social security and driver’s license
W-4 employee’s withholding allowance certification federal income form
Background check and drug screen, treatment authorization for physical
Process employee data new hires, move, change, add, direct deposit to the HR payroll system
Process payroll for over 150 employee’s bi-weekly, using QuickBooks; audit and reconcile folders
Audited Medical Monitoring files and updated information in Ceridian system.
Scheduled and confirmed appointments for entire division in USA.
Human Resources-Accounting Assistant 12/2011 – 4/2012
Linn Energy
Compile confidential documents for HR personnel, and employee’s personal information.
Input employee’s information into a payroll system called people soft i.e., pay increases, evaluation, disciplinary actions, move/change, payroll, W9, forms, hire date, and termination date.
Support accounting team to ensure the accuracy of every monthly invoice and statement are directed to the intended correspondence.
Focus on customers name, tax ID, and batch number match; account reconciliation, payable, and receivable.
Administrative Assistant II 1/2008 – 8/2009
Oceaneering International, Inc.
Supported the President of Deepwater Technical Solution with confidential documents, payroll, and prepared travel arrangements, expense reports, set up hotel and car accommodations; including converting foreign currency exchange rate.
Managed and controlled executive calendar for meetings and events for over 550 employees. Initiated and oversaw the Visa process from conception to completion for all employees working for the company.
Screened and monitored all incoming calls. Scheduled meetings, created memos, and correspondence i.e. email/mail. Housed and owner of the company’s database filled with employees information, clients, vendors, events and products. Ensured that time was entered into PeopleSoft system accurately. Scheduled appointments, composed memos, and generated reports.
Aided, and assisted with complex projects in excel, and using Visio & Web-ex.
Loan Administrative Assistant 1/2007 – 12/2008
SYSCO Corp Real Estate/Construction-Burnett Staffing
Reviewed and processed technical proposals and reports for real estate/construction.
Complied loan packages for clients.
Coordinated travel arrangements through internal on-line process.
Maintained department calendar for travel; maintained a high-density file room.
Processed invoices for daily transactions, expense reports, and payments to contractors.
Loan Processor Assistant/ Receptionist/Admin Assistant/HR 1/2001 – 1/2007
Burnett Staffing Agency
Performed technical function related to preparation of loans from conception to completion.
Worked closely with loan officer and outside source to gather necessary credit documents and information.
Follow up with residential customers for any missing documents.
Performed accounts receivable duties including invoicing, cash application, researching charge-backs, discrepancies, issuing credit memos, reconciliations and responding to customer requests for documentation.
Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands.
Skills
oTravel booking & scheduling
oProcess payroll for over 150
oExpense reports/exchange currency rate
oWeb-ex & Visio
oBusiness correspondence
oMicrosoft Office, Excel PowerPoint & Presentations
oPeopleSoft
oEmployment law
oLoan processor
oHR policies & procedures
oAdministrative duties
oQuick-Books
oAkken
oADP user
oGators system
oNotary
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