Assistant Administrative

Elva

Torres

PERSONAL STATEMENT

I am a positive, resourceful, and energetic individual with the ability to work independently or as part of a team. I am capable of managing several projects at given time and prioritizing my workload to accomplish more important tasks first. I have extensive technical work experience and possess a long track record of delivering effective results. I love working with people and I’m a firm believer that a positive attitude is the key to success in the workplace. I contribute my success thus far to my continued desire to learn and grow as an individual.

CAREER HISTORY

Sunnyvale School District 9/2013- present

Department Administrative Assistant/HR

Duties

Receive and compile materials for the (PAO) personnel assignment order related to new employees, leaves of absence, retirement, change in classification, and termination for Board of Education approval.

Maintain detailed permanent record cards/database, on certificated, management personnel regarding name, address changes, credentials, job location, status, career step, semester units, and salary placement.

Calculate initial salary for new employees, verify transcripts, calculate semester units, and notify payroll of increments.

Evaluate credentials to determine district requirement of qualification and notify of credential expiration dates; provide information regarding procedures of renewal to staff.

Assist with the monitoring of the certificated employee evaluation process.

Assist Induction mentors with the process of gathering information of new teachers to clear credentials. Prepare, memo and forms to submit to the (NTP) New Teacher Project.

Prepare requisitions, purchase orders, blankets, and reimbursements to submit to Business Office.

Conduct new teacher orientations, provide information regarding, health benefits, retirement, salary placements, professional growth, Sub System, NCLB, district policies ect. Input new hires info into databases.

Perform various duties related to the student teaching program, receive and verify Student Teacher lists within the district from local Universities, communicate with University personnel, sites to answer questions and to resolve issues and concerns.

Assist with the coordination of recruitment events; prepare and gather data from various universities. Schedule interviews; receive, screen and distribute applications.

Post job vacancies on Ed-join, notify applicants of results, and prepare individual contracts. Maintain databases of candidates and staffing changes.

CAREER HISTORY

Santa Clara Unified School District 9/2008- 09/2013

Braly Elementary School Secretary

Duties

Communicated with public, using discretion and judgment, answered questions and concerns.

Maintained cooperative working relationships with staff, parents, students and community members.

Tracked and compiled financial data, processed payroll information in an accurate timely manner.

Monitored expenditures for assigned accounts to assure funds cover expenditures, and assure expenditures are charged against proper accounts.

Reconcile statements from various funds and maintained spreadsheets for assigned funds to assure balanced accuracy and compliance with district policies.

Verify student body funds calculate and total amounts; obtain required signatures and deposit checks; reimburse account in accordance with established guidelines; deposit checks and record reimbursed checks.

Ordered and dispensed school supplies, accepted and deposited funds.

Assisted the principal with multiple projects and prioritized in order to meet required deadlines.

Processed and filed student behavior forms and prepared reports as requested by the principal.

Developed and maintained a web-base calendar/intranet for principal, staff, students, and parents.

Compiled and submitted weekly, monthly, beginning of year and year-end reports.

Created a staff Handbook containing procedures needed by staff.

Maintained and updated a variety of files and records including teacher, staff and volunteer information.

Maintained student, staff, and teachers records.

Provided backup support to nurse when children are unwell, or injured.

Coordinated parent/teacher conference schedules.

Performed additional duties as required for short periods of time due to unusual circumstances.

Santa Clara Unified School District 11/2007 – 9/2008

Purchasing Assistant

Duties

Inspected requisitions for accuracy, completeness and proper authorization.

Maintained a variety of documents such as daily reports, correspondence, stores, confirming numbers, and property records.

Input a variety of data and documents into database system; generate required reports.

Establish and maintain a variety of records, logs, lists and files related to assigned activities; update and maintain vendor lists.

Provided clerical support to colleagues and assisted with researching a variety of information as needed.

Provided information by phone regarding the status of purchase orders and related activity to school sites/departments.

Communicated with secretaries, teachers, bookkeepers, and accounting personnel to exchange information and resolve discrepancies.

Followed up on orders to ensure that materials where shipped and delivered on promised dates.

Assisted warehouse as needed with packages, stock inventory, and record keeping.

Santa Clara Unified School District 3/2007-11/2001 District Receptionist

Duties

Performed clerical work including the maintenance of daily postage accounts and other related records.

Operated the district switchboard and answered general questions about district policies, practices and school boundaries.

Assisted the human resources department with general duties; i.e. Ed-Join posting and the scheduling of interviews and testing for possible candidates.

Distributed incoming mail and assist staff from various departments.

Advanced Medical Center 1/2006 – 2/2007

Doctor Assistant

Duties

Ensured accuracy and completion of patient charts and forms.

Directed patients to appropriate area after the check-in process was completed.

Checked-out patients by following appropriate policies and procedures.

Scheduled appointments, managed calendar, routed calls, pulled records charts, and performed tasks to keep the office running smoothly.

Updated files and medical records database, filled out insurance forms, handled correspondence, and confirmed appointments for the next day.

Prepared charts, greeted patients, and collected fees.

Marquez Brothers International, Inc. 11/ 2002 – 1/ 2006

Corporate Receptionist

Duties

Greeted visitors, scheduled appointments, managed incoming calls, and coordinated office in a highly professional manner.

Scheduled meetings, generated reports, and updated database.

Handled client complaints and referred to appropriate staff if necessary.

Prepared payroll packages and arranged appointments for shipping.

Coordinated travel arrangements for company CEO.

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