Microsoft Office Administrative Assistant

Accomplished, organized, dedicated administrative assistant with experience in the preparation of selected management office profiles. Extensive computer skills utilizing Microsoft Office, Outlook and internet. Significant communication, multi-tasking, initiative, and people skills with exceptional research, expedition and reporting abilities.

Professional Skills

Microsoft Office

File Management

Time Sheets

FTP Supervision

Research/Reports

Internet

Filing/Editing

Typing (36 wpm)

Data Entry

Marketing Creation

Bidding Procedures

Photography

Basic Bookkeeping

Contracts

Mass Mailings

Customer Service

HR Assistance

Research and Reporting

Education

SUNY Orange / Visual Communication, 48 credits achieved toward AS Degree

SUNY Dutchess / Computer Studies, credit and non credit courses completed

G.P.A. 3.0; Attendance 100%

Employment History

06/2010 – 06/2015 Key Construction Services, LLC – Poughkeepsie, NY

Administrative Assistant

oManaged front desk with multiple projects and tasks simultaneously precise organizational prioritization.

oUtilized Microsoft Office and company software for the creation and upkeep of database and workload.

oTyped letters, reports, bid proposals, audit reports, correspondence and other documents using MS Word, Outlook and Excel.

oUtilized office equipment for communication, recording and filing correspondence, letters and certificates.

oOrganized, expedited, recorded and managed time sheets, with special attention to proofing, overtime, cost codes, and multiple project locations during input into Microsoft Excel for Union Benefit protocol.

oSpecial emphasis on large plotter printing assignments, scanning and printing. Completed errands for mail, UPS, FedEx, bank deposits, paychecks, renewal of company vehicle registrations.

oUpdated data to Server, Web Site and FTP Site daily.

oUpkeep and service of equipment and order office supplies.

oRepresented the Company during public reading of bids, delivering sealed envelopes in a time-sensitive manner and accurately recording bid numbers to report to Chief Estimator.

oUpload of large blueprints and manuals to server and FTP site with management and notifications to vendors and addenda’s.

oMarketing material creation using MS Publisher and Photoshop.

oDocument and invoice retrieval.

oCopy, print, scan and archive invoices, payment applications, bid results, certified payroll, change orders, Insurance and Tax Certificates to multiple departments, audit assistance, completing accurately and on time.

oDelivered and retrieved equipment, checks, and documents to job sites.

05/07 - 09/09 Progressive Community Management - Sarasota, FL

Administrative Assistant

oProvided office support to four property managers totaling 44 properties with special emphasis on multiple scheduling and file management preparation for annual membership meetings and budgets for Homeowner and Condominium Associations.

oAssessment, creation and disbursement of notices, logos and letterheads.

oPrepared meeting packages, memos, violation letters, proxies and mass mailings for homeowners, renters and Condominium Board Members.

oUpdated property applications for company web site. Created and organized annual voting procedure documents, proxy count and ballot tallies.

oProcessed Meeting Minutes from Project Managers Notes, scanned and filed in minute book per Association Name, updating monthly.

oRecorded and prepared delinquency Association Fee documents to individual renters and homeowners utilizing company software and Microsoft Access.

07/05 – 05/06 Fireline Restoration, Inc – North Port, FL and Marco Island, FL

Administrative Project Assistant

oSuccessfully set up and organized startup operations in new office, completing within expected timeframe. Created, secured and maintained new and existing client database of over 30 contractors in two offices and built strong relationships with vendors.

oIntegrated Microsoft Office for document management for over 20 projects.

oSuccessfully acted as a liaison to community development services and homeowners, providing a high level of service regarding project status.

oAssisted Project Manager on revisions, Work in Progress and updates to the work schedule.

oUtilized Microsoft Office for documents on restoration plans including subcontractor agreements, bids, change orders, daily reports.

oExecution/submission of County documents including permits, inspections and Notice of Intent by automated phone system and Internet.

oCollected and proofed employee time sheets for submission to Human Resources sending Fed Ex to Corporate Office in Tampa, FL.

oCompleted deadline report in research investigation of 39 emergency service projects using internet, phone, mail and fax to homeowners and insurance companies for the collection of monies owed in open invoices totaling $152,000.00.

03/2000 - 05/2004 Aztec Abstract Services, Inc - Middletown, NY

Administrative Assistant/Title Processor

oInitialized over 50 title reports, recorded documents, and remittance assignments per month, meeting quota per underwriter’s objective.

oOrdered municipal reports, survey affidavits, water, sewer and village/town tax information by mail, fax and phone.

oContacted Town and County Departments for assessment information in same manner.

oRetrieved abstracts and other documents from County Building.

oProofed abstract results from searcher, including mortgage and lien information. Typed reports in compilation with NYS title protocol using TitlePRo software with internal integration with Microsoft Word including list of mortgages, land description, liens, survey affidavits and taxes.

oExpedited open mortgages, liens and other debts as necessary through other Abstract Companies, Banks, Mortgage Lenders and searcher to fulfill clear title.

oCoordinated availability and scheduled appointments of independent closers prior to closings and prepared all closing documents, effectively to present successful negotiations and final transactions at closing table. Delivered checks and closing documents to County for recording.

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