Administrative Assistant

ROCHELLE ANNE GRAY

**** ******* ***, ******* *** : 910- 977- 6552/678-***-****

Grayson, GA – 30017. Email : acquss@r.postjobfree.com

PERSONAL STATEMENT

To contribute positively to the Organization I work in and visualize its goal as my own by developing an atmosphere of team spirit and creativity. I would like to be a true learner at each stage of my professional growth.

EDUCATIONAL QUALIFICATION

High school graduate.

Bachelor of Arts (Humanities).

PROFESSIONAL QUALIFICATIONS

Diploma in Personal Secretaryship & Office Administration

Subjects Covered

Shorthand

Electronic & Manual Typewriting

Office Practice

English for Office Skills

Telex, Telephone Operating

Microsoft Office (Outlook, Lotus Notes, Word, Excel, PowerPoint, Maximo, Oracle) & Internet / E-mail

EMPLOYMENT DETAILS

Job Profile (1)

oWorked for Salvation Army Southern Territory Headquarters, Atlanta, Ga Administrative Assistant II

oPeriod of employment : 1st December, 2014 - 4th February, 2015.

Responsibilities:

Manage the Director’s day to day activities through Lotus Notes calendar.

Handling of mails (in-house, postal & courier).

Shorthand Speed is about 70 wpm.

Prepares advanced and technical reports (including annual & quarterly financial reports).

Serves as primary lead in screening, prioritizing & redirecting departmental mail in a timely manner due to the time sensitivity of legal documents, investment contracts, billings, manager communications & others.

Worked closely with the Business Administration Secretary, Chief Secretary and Commissioner’s office in order to coordinate generation of official correspondence & to research information.

Respond to inquiries regarding department operations in the absence of the Director-Office of Investments, ensuring the continuity of established office procedures.

To schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which included travel and lodging arrangements.

Prepare Minutes of the Meeting.

Filling papers in respective files & keeping documents in safe custody.

Responsible for the ordering of office supplies & maintaining stock for the Office of Investments.

Job Profile (2)

oWorked for Southern Company, Smyrna, Ga Administrative Assistant.

oPeriod of employment : 20th May, 2013 - 28th February, 2014.

Responsibilities:

Manage Managers day to day activities through Outlook calendar.

Handling of mails (in-house, postal & courier).

Support other departmental administrative personnel to maximize overall team objectives.

Answering telephones & assisting visitors.

Shorthand Speed is about 70 wpm.

Logging & tracking invoices (Oracle - company application)

Preparing expense reports (iExpense - company application)

eSTARS (Timekeeping) input.

Prepare work order & Purchase order for office equipment and supplies.

Coordinate & schedule weekly meetings, conferences, catering lunches etc.

Prepare Minutes of the Meeting.

Filling papers in respective files & keeping documents in safe custody.

Maintaining of stationery items & keeping their records.

To schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.

Job Profile (3)

oWorked for American Painting & Renovation Co. Administrative Assistant

oPeriod of employment : 1st March, 2012 - 30th April, 2013.

Responsibilities:

Recording & appraising the CEO of his daily appointments and meetings.

Handling of all mails (in-house, postal & courier).

Answering & directing telephones calls.

Handling large amounts of cash and depositing in respective banks.

Creating Purchase Order.

Ordering supplies and tracking inventory.

Responsible for all travel, hotel stays, airfare, rental cars etc.

Job Profile (4)

oWorked for General Pest Control Company, Administrative Assistant I

oPeriod of employment : 15th January, 2007 - 5th February 2012

Responsibilities :

Managing General Manager’s daily appointments, meetings through Outlook calendar.

Handling of all mails (in-house, postal & courier).

Performing Secretarial duties such as taking dictation in Shorthand and transcribing the same.

Preparing and maintaining monthly reports and distributing them on a regular schedule.

Responsible for managing all executive level administrative tasks that includes conference calls, meetings and arrangement of travel.

Providing administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and resolving a range of problems and inquiries.

To schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.

Preparing of agreements, appointment letters, remuneration etc.

DEMONSTRATED SKILLS

oExcellent communication skills – written & oral.

oHigh level working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Maximo, Oracle,

Timekeeping, Email & Internet

oExcellent organization and time management skills.

oAbility to work productively both independently and as part of a team.

oMeticulous attention to detail and accuracy.

oAbility to quickly gain knowledge and necessary skills.

oAbility to maintain strict confidentiality.

oExcellent personal presentation

oAble to work under pressure and within timeframes.

oAbility to communicate effectively & courteously.

oHigh level of record keeping skills.

oExperience in dealing with sales representatives and negotiating rates.

oExcellent experience in Customer Service environment.

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