Management Property
Resume:
Duncan E. Whiteside
Bowie, MD. 20721
Day Phone: 410-***-****
Mobile: 302-***-****
email: acqr4w@r.postjobfree.com
EXPERIENCE SUMMARY
Retired from the United States Coast Guard (USCG) January 1981 to October 2012 as a Warrant Office with thirty-one years of procurement experience as a contracting officers and purchasing agent and having completed the two-year Contracting Career Opportunity Program, covering the full acquisition lifecycle and COR duties. I supported the CG-912 Organization as a Contract Specialist, issuing solicitations and recommending contract awards for a range of goods and services supporting operational units and missions, including IT/telecommunications products/services such as software licenses, hardware to support personnel. I‘m a Certified Acquisition Professional/Contracting Officer’s Technical Representative communications systems, video equipment for conference rooms, mobile phone upgrades, and IT (COTR), and FAC-C Level I- and Level II-certified and completed DAU CON 214-218 course work. Analyze and monitor contract closeouts, performs the close-out complex action to include IDIQ, FFP, Cost Reimbursement, T&M, and MIPR type contracts and other contracts with related cost elements. Using Financial Procurement Desktop (FPDS-NG), Contractor Performance Assessment Reporting Systems (CPARS), CIMS/PRISM systems, Core Accounting System (CAS) Oracle Financials for reconciliation. I have the knowledge working with the Naval & Electronic Supply Support System (NESSS), Asset Logistics Management Information System (ALMIS) Fleet Logistics System (FLS). As Property Officer for all my commands I conduct regular wall-to-wall inventories of capital and personal property, employing strong internal controls, and ensuring strict compliance with the Property Management Manual.
EDUCATION/TRAINING
FAC-C Level II, 2012
FAC-C Level I, 2011
Completed 147 CON coursework CLPs from Defense Acquisition University, 2004-2011
Certified Acquisition Professional/COTR, 2011
Completed 8 hours of Ethics Training for Acquisition, Technology, and Logistics, 2011
42 Bus. Admin. semester hour credits, USCG Institution, Oklahoma City, OK,
31 years of procurement experience with the USCG
EXPERIENCE DETAILS
Zantech IT Services: Data Analyst 25Sep2014-23Jan2015
Data Analyst support with sub-contractor U.S. Coast Guard Acquisition Directorate (CG-91), Business Process Re-engineering (BPR) project. Zantech use all available data sources from U.S. Coast Guard to perform a comprehensive analysis of spend to identify common items of services/supplies that can be consolidated to achieve economies of scale during the procurement process. Include analysis and recommendations for procurement strategies, procurement authorities, and ordering processes and procedures; metrics to measure service levels; and/or staffing levels (both military and civilian). The Coast Guard will provide the Contractor with the data needed to perform these requirements.
Zantech IT Services: Cost Analysis 01Nov2013-23Sep2014
Market Research/Cost Estimator for U.S. Coast Guard Acquisition Directorate CG-9321), Structural Enhancement Dry-dock Availability (SEDA) Program. Zantech IT Service, Inc. developed the Market Research Report as a basis for recommending a U.S. ship repair vendor suitable to execute the SEDA Program during the scheduled Period of Performance (POP); 24 February 2016 through 18 December 2017. Zantech specified criteria to delineate prospective ship repair yard vendors for the National Security Cutter NSC 1 (WMSL 750) and NSC 2 (WMSL 751) hull/deck removal and repair, dry dock layup. The initial qualifications were that the vendors had to be U.S. shipyards and that they have a suitable dry dock available during the SEDA POP, capable of supporting a ship 418 feet long or greater, 54 feet wide or greater, and a weight of 4,700 tons.
U.S. Coast Guard: Contract Specialist 2010-2012
Provided assistance to COs and program managers in developing requirements and acquisition plans/overall strategies; drafted over $40M in contracts, purchase orders, delivery orders, contracting modifications, inter-agency agreements, and Military Inter-Departmental Purchase Requests (MIPR) for CO review.
Performed market research when procuring IT/telecommunications items, such as software licenses, computer hardware, communications systems and video equipment for conference rooms, mobile phone upgrades, and IT support personnel.
Prepared and issued complex, firm fixed price (FFP), incentive, and IDIQ RFPs/RFQs as a CS at the USCG HQ; ensured goods and services procured were competed in compliance with the FAR, CGAP, and Department of Homeland Security (DHS) acquisition regulations.
Drafted proposal evaluation criteria, source selection reports, and other required file documentation after vendor proposal receipt; participated in source selections/provided recommendations for contract award based on analysis of technical, management, price, and past performance sections; performed cost/price analysis, including fair and reasonableness, for best value determinations. Interfaced with vendors throughout the acquisition lifecycle.
Assumed a critical leadership role by formally standing up the CG-912 Invoice Tiger Team (ITT), which routinely manages and provides daily oversight of USCG’s invoice process for awarded contracts; responsible for data collection, raising internal awareness of invoice processes, reducing USCG 's monetary penalties associated with untimely invoice processing, monitoring situational awareness for invoice volume (from receipt to payment approval), and establishing a communication systems/ process that supports the identification, capture, and exchange of information in a format and timeframe that facilitates CG-912 program customers as well as the FINCEN with carrying out financial roles and responsibilities.
U.S. Coast Guard: Comptroller/Budget & Supply Officer 2006-2010
Executed the unit’s annual budget of 3.7M for National Pollution Funds Center (NPFC), Providing superior financial management by monitoring all weekly Program Element Statement reports, validating undelivered orders (UDOs), and meeting spend requirements by keeping the Budget Metrics Tracking System green, and ensuring maximum utilization of precious operating funds. Keep strict compliance of internal control plan which resulted in only minor discrepancies when visit by the Coast Guard Head of the Contracting Activity. Responsible for the command property account.
Oversaw nine divisional budgets and ensured compliance with Federal Acquisition Regulations (FAR) and USCG Acquisition Policy (CGAP) by using federal supply schedules and commercial vendors.
Drafted RFP sections and supporting documentation, such as award memorandums, letters of intent, and determination and findings (D&F), drafted responses to questions submitted by interested vendors after RFP release; issued RFP amendments based on Industry Q&A and task order scope changes for USCG units.
Responsibilities included command property accounts, conducting regular inventory of capital and personal property, employing strong internal controls, and ensuring strict compliance with the Property Management Manual, and FINCEN regulation. I reported for both reportable (AIM/Oracle) and non-reportable property (recorded locally) and reconciled reportable property with the Finance Center. I conducted inspections as well as cycle and wall to wall, floor to record and record to floor inventories recorded and reconcile with FINCEN via AIM and AIM/Oracle. Cradle to grave oversight on all capitalize, and reportable property was maintained throughout the fiscal year. Engineered the transfer of all property to various Coast Guard Stations as well as supervised DRMO runs for the obsolete reportable property and advertise obsolete property that met ELC Baltimore requirements in ELC’s Excess Property Bulletin.
U.S. Coast Guard: Support Officer/Contracting Officer 2004-2006
CGC FORWARD (WMEC 270): Supervises department consisting of 3 CPO & 9 PO’s within the Supply, Admin, Food Services & Medical Divs. Administers $1M annual AFC-30 budget & $230K annual Dining Facility budget. Supplies cutter with material & services utilizing Federal & DOD supply systems & commercial vendors IAW Federal Acquisition Regs. Level I contracting warrant, credit card approving official, LUFS & CMPLUS administrator to maintain spare parts IAW CFO requirements. Collaterals: Inport OOD, Housing Officer, Property Officer, Principle Imprest Fund Cashier, AMIO Coordinator.
Masterfully managed unit’s annual budget of $1M & OM&S inventory of $3.5M, and $40K imprest fund to ensure unit met all operational commitments; meticulous oversight & reconciliation of all contracts, maintenance, services and parts purchases resulted in FY05 closeout within .01% of budget authority. Despite being underway during most of the fourth quarter in FY05, promptly managed all workload with limited Internet usage to complete FY05 closeout on time.
I was in charge of managing administrator contracts on the WMEC Mission Effectiveness Project (MEP) in four major areas (1) capability enhancements; (2) replacement of obsolete, unsupportable, or maintenance-intensive equipment; (3) major maintenance; and (4) configuration item standardization. Coordinated and determined all Integrated Logistic Overhaul (ILO) including technical documentation review and offload and purge of each platform’s inventory utilizing the Mission Effective Project (MEP) methodology, in support of CFO compliance requirements identified by ALCOAST 593/05.
Responsibilities included command property accounts, conducting regular inventory of capital and personal property, employing strong internal controls, and ensuring strict compliance with the Property Management Manual, and FINCEN regulation. I reported for both reportable (AIM/Oracle) and non-reportable property (recorded locally) and reconciled reportable property with the Finance Center. I conducted inspections as well as cycle and wall to wall, floor to record and record to floor inventories recorded and reconcile with FINCEN via AIM and AIM/Oracle. Cradle to grave oversight on all capitalize, and reportable property was maintained throughout the fiscal year.
U.S. Coast Guard: Leading Petty Officer/Procurement Specialist 2003-2004
Managed Surface Fleet's Inventory Control Point (ICP), comprised of a primary warehouse location in Baltimore, MD, as well as numerous remote stock points located across the US as Storekeeper First Class; oversaw $100M in emergency Military Standard Requisitioning and Issue Procedures (MILSTRIP) requisitions for spare parts and material to support all USCG Cutters; used MILSTRIP to order material from the Navy Supply System, Defense Logistics Agency (DLA), and GSA, as well as the Uniform Movement and Issue Priority Systems (UMMIPS).
U.S. Coast Guard: Leading Petty Officer/Contract Specialist 1999-2003
Prepared and issued complex, firm fixed price (FFP), incentive, and IDIQ RFPs/RFQs as a contract specialist at Maintenance Logistic Command (MLC); ensured goods and services procured were competed in compliance with the FAR, CGAP, and Department of Homeland Security (DHS) acquisition regulations.
Drafted proposal evaluation criteria, source selection reports, and other required file documentation after vendor proposal receipt; participated in source selections/provided recommendations for contract award based on analysis of technical, management, price, and past performance sections; performed cost/price analysis, including fair and reasonableness, for best value determinations. Interfaced with vendors throughout the acquisition lifecycle.
U.S. Coast Guard: Leading Petty Officer/Contract Specialist 1996-1999
CGC HARRIET LANE (WMEC 270) Program Funds Manger Procurement Specialist, Purchasing agent (Solicit, evaluate, negotiate, recommended for award, solicited RFQ’s using SAP), Managed Fiscal year budget of $600k, Milstrip ordering official, and LUFS administrator Standard Work Station II.
Prepared and issued complex, firm fixed price (FFP), incentive, and IDIQ RFPs, performed cost/price analysis, including fair and reasonableness, for best value determinations.
Responsibilities included command property accounts, conducting regular inventory of capital and personal property, employing strong internal controls, and ensuring strict compliance with the Property Management Manual, and FINCEN regulation. I reported for both reportable (AIM/Oracle) and non-reportable property (recorded locally) and reconciled reportable property with the Finance Center. I conducted inspections as well as cycle and wall to wall, floor to record and record to floor inventories recorded and reconcile with FINCEN via AIM and AIM/Oracle. Cradle to grave oversight on all capitalize, and reportable property was maintained throughout the fiscal year.
U.S. Coast Guard: Procurement Specialist 1992-1996
Commander Coast Guard Fifth District Reserve Unit, I provide superior financial management by monitoring all weekly Program Element Statement reports, validating undelivered orders (UDOs), and meeting spend requirements by keeping the Budget Metrics Tracking System green, and ensuring maximum utilization of precious operating funds. Keep strict compliance of internal control plan which resulted in only minor discrepancies when visit by the Coast Guard Head of the Contracting Activity. Responsible for the command property account, conducting regular wall-to-wall inventories of capital and personal property, employing strong internal controls, and ensuring strict compliance with the Property Management Manual.
References:
Name
Employer
Title
Phone
James Ferguson U.S. Coast Guard, Headquarters
Senior Contracting Officer
James Lawlor ZantechIT Services Inc
Program Manager (SEDA) Program
Annette Aaron Zantechit IT Services
Program Manager/ (BPR) Project
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