Project Assistant / Engineering Assistant
Resume:
REBECCA KILGANNON
Burlington, Ontario L7M 1W5
905-***-**** acqpt8@r.postjobfree.com
Highlights of Qualifications
Five+ (5) years’ experience developing and maintaining document submittal schedules for multiple EPCM projects which were running simultaneously
Proficient with Excel, Word, PowerPoint, SAP, LiveLink, AutoCAD, dBA, Outlook
Implemented Document Control Management, which included creating procedures, forms and spreadsheets
Goal focused with a passion for ongoing learning and development
Work Experience
Document Control/Administration 2014-2015
KGO Group, Oakville, Ontario
Entered engineers time into Project Manager and informed Engineering Manager of any overages
Accounts Payable: entered Vendor invoices in Business Vision for payment
Created BOL’s and packing slips
Typed site visit reports and distribute externally
Attended Kick-Off meetings
Maintained Design Change Request log, ensuring that signatures are received prior to handing over to purchasing
Maintained Material Requisition Log
Contacted customers regarding outstanding invoices
Scanned and uploaded Test Reports
Project Assistant (Contract) 2014
Matrix NAC, Burlington, Ontario
Received all incoming drawings: uploaded, logged, stamped, circulated, monitored internal review time, issued back to vendors
Maintained both hard copy and electronic files which enabled fast retrieval of documents and drawings
Entered purchase requisitions into Focus allowing Procurement Department to place orders
Maintained spreadsheet for site security passes and made sure passes were retrieved when trades were no longer needed on site
Issued transmittals and ensured that proper signoff was received, ensuring that drawings were in the possession of the correct individual(s)
Project Assistant (Contract)
Ausenco, Burlington, Ontario 2012- 2014
Reviewed outgoing drawings to ensure proper project identification, signoff and revisions were issued
Issued drawing and sketch numbers to ensure that there were no duplications
Typed, logged and issued Site Instructions for Project Managers which enable contractor(s) to continue their work
Uploaded drawings into LiveLink and trained engineers on how to retrieve in order to make revision
Sent and tracked courier packages which kept site personnel and clients informed of delivery details
Received RFI's from contractors: logged, saved electronically, issued to Lead
Created and issued Operation and Maintenance manuals
Rebecca E. Kilgannon 905-***-**** / acqpt8@r.postjobfree.com Page 2/2
Project Assistant
GL & V Canada Inc., Ovivo Division, Oakville, Ontario 2010- 2012
Assisted Operations Manager: arranged internal and external meetings, took and issued minutes of meetings
Maintained inspection database and informed Service Department of upcoming inspections
Maintained equipment submittal schedules for all projects to ensure that equipment was delivered to site on dates specified in the contract
Developed and maintained purchasing schedule to ensure that items were procured in the timely manner
Liaised with clients and clients representatives keeping them informed of deliveries to ensure that they had appropriate time to arrange to have the proper equipment and staff on site for offloading trucks
Reviewed Planners Workbench and ensured that proper quantities were entered
Assisted Service Department: typed service visit reports and issued to the appropriate individuals, reviewed expense claims, set up warranties in Syteline
Tracked project costs: budgeted verses actual
Engineering Assistant 1999 - 2010
MAN Diesel Canada Ltd., Oakville, Ontario
Assisted Sales and Marketing Team; word processing and compiling of Bid Documents
Developed and maintained Notice of Complaint spreadsheet: logged, saved electronically, handed over to Lead
Assisted QA Manager; assigned numbers to all forms, polices, and procedures, logged and monitored changes and kept employees informed of all changes
Ensured that all Leads reviewed and signed off on drawings before issuing externally
Maintained FTP network which enabled prompt exchange and retrieval of documents and drawings with clients and vendors
Reviewed project requirements which ensured that proper paperwork was issued with document submittals
Typed or proofread and edited engineering specifications and section parts lists ensuring content, grammar and project identification were correct before submitting to clients
Received purchase order items and contacted vendors in regards to any discrepancies
Administrative Assistant 1996 - 1999
ZENON Environmental Inc, Burlington, Ontario
Provided administrative support to the President; dealt with confidential documents in a professional manner, scheduled meetings, prepared expense reports, created PowerPoint presentations
Assisted AP/AR: checked Vendor invoices against PO, received timesheets and allocated to appropriate projects, maintained petty cash
Coordinated travel arrangements; flights, hotels, Visa and Passports, Letter of Employment
Gathered information from various departments to produce and submit monthly reports to Head Office
Maintained telephone and security systems, office equipment, electronic general information mail box
Developed and maintained tracking system for ZENON’s patents which identified when payments were due
Reviewed managers expenditures for accuracy and ensured back-up was attached before obtaining appropriate approvals
References Available Upon Request
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