TERESITA R. SANTIAGO

***** ******** ***., ********, ** 90605

562-***-**** Email acqjfa@r.postjobfree.com

OBJECTIVE

Seeking for an administrative assistant position

SKILLS

MS Office, 10 Key, Peoplesoft, Concur, Maximo, Track, Meeting & Conference Planning, Project

Management, Calendar management.

EXPERIENCE

Medtronic (Covidien) Irvine, Ca Feb 2015 - Present

Administrative Assistant/Receptionist

Set up and maintain appointment and meeting calendars

Coordinate travel arrangements and accommodations and offsite-meetings/events

Create and edit PowerPoint presentations; and other duties and projects as assigned

Prepare monthly reports under the direction of supervisor

Receive and relay telephone calls, take messages, and place outgoing calls as appropriate

Compose letters from brief verbal instructions

Organize, maintain and assume responsibility for files, records and documents of confidential nature

Maintain attendance records, booking conference rooms, scheduling meetings, catering functions, collecting monthly timesheets, purchase requisitions

Consolidate monthly budgeting information

Prepare T&E reports

Manage team SharePoint sites

Schedule Staff and Extended Staff meetings, maintain and distribute meeting minutes

Copy, fax and distribute documents

Midcom/Chevron Refinery El Segundo, Ca Sept 2013 – July 2014

Administrative Assistant/Timekeeper

Assigned at the Chevron El Segundo facility in keeping track of contractors labor and equipment hours.

Entered contractors time using web-based company database. Verified timesheet and accuracy of payroll rate.

Acted as liaison between employees and payroll coordinators to ensure smooth processing of pay including verification of time variances.

Read and interpreted contracts.

Used MS Outlook to send inter-office memos and correspondence.

Maintained, organized files and records for audit purposes.

Primerica Pasadena, Ca Sept 2012 – Aug 2013

Insurance Agent

Developed marketing strategies

Provided valuable services to consumers in need of insurance coverage and assisted with the implementation and maintenance of coverage, planning provisions, and made recommendations

Acted as intermediaries between consumers and insurance company

Davita Inc. – Gold Coast Division Fullerton, Ca Jan 2010 – Dec 2010

Regional Operations Coordinator/ Administrative Assistant

Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up

Provided administrative HR support, including preparing presentations, generating monthly reports and sending employee communications

Arranged meetings and company events

Developed, planned and managed projects

Acted as liaison with several regional managers and facility administrators

Managed calendars

Oversaw the administration process for all leave of absence transactions

Process workflows for data changes, promotions, timekeeper actions paperwork and others

Coordinated with work flow forms when terminating employees, ensured all payments are made

Assisted in maintenance and updating of all employee email distribution lists, as well as staff contact lists

Kept apprised and updated on new regulations, company policies and procedures

Davita Inc. – Wild West Division Downey, Ca Jan 2001– Jan 2010

Administrative Assistant

Supported the biomedical service manager and his supervisors in their administrative functions

Prepared and delivered all briefing information for meetings, took minutes of meetings and kept track of pending issues and work orders.

Assisted in the preparation of annual budget

Prepared expenses and mileage reports. Arranged travel and hotel accommodation

Managed on-board process for employees.

Created purchase requisitions and purchased office supplies and machineries

Did payroll and maintained work scheduling,

Developed and revised PowerPoint presentations and organizational charts

Ensured discretion in the handling of highly confidential and sensitive information

Pacific Paper Box Co, Cudahy, Ca Sep 1986 – Jan 2001

Office Manager

Hired, trained and supervised order desk clerks, estimators and shipping clerks

Designed and executed mock samples

Purchased raw materials

Assured compliance with administrative, legal and regulatory requirements of Workers Compensation board

EDUCATION Bachelor of Science in Food Service Management

Philippine Women’s University, Manila Philippines

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