Karin Gaines

252-***-****

Email: acqfzu@r.postjobfree.com

Experience

Administrative Assistant/Accounting Administrator March 2012 –Present

Eastern Urological Associates, PA Greenville, NC

Utilize CBS system for patient and insurance refunds

Process Bi-Weekly and Monthly Payroll and Process Accounts Payable

Subject matter expert on health/dental/life/STD/LTD insurance, Profit sharing plan and 401k Plans

Responsible for reconciling credit card statements, health insurance, dental insurance, STD/LTD, Aflac

Keep Time Off Requests on Outlook Calendar

Order all office supplies and act as the point of contact for all maintenance for our office building, all incoming mail

Administrative assistant to Practice Manager, 7 physicians, and 1 PA’s

Monitor FMLA, STD/LTD claims, and Workman’s compensation claims

Considered the bank liaison and am responsible for reconciling and administering insurance

Considered the IT liaison and am responsible for keeping technology up and running

Work closely with CPA

Provide new hire orientation

Balance close of day and bank deposit

Administrative Assistant (Part time) September 2007 – November 2013

L&D Trucking and Coast to Coast Transport Winterville, NC

Enter all Accounts Receivable and Accounts Payable

Use Strategy Live System/Database

Process Payroll to employees

Responsible for bank reconciliations and account reconciliations (QuickBooks)

Administrative Director/Controller August 2008 – June 2010

Facilico Janitorial Ayden, NC

Responsible for all aspects of office management (4 staff members)

Process Accounts Receivable invoices and log payments

Manage and reconcile company credit card accounts

Provide account analysis, and prepare monthly Journal Entries

Process and reconcile travel, expenses, and petty cash

Complete all payroll taxes (940, 941, state unemployment tax, state withholding-NC, VA, TN, SC)

Act as Bank liaison and provide bank reconciliation

Administer and reconcile health/dental/401(k) and other benefits.

Complete daily computer backup and install updates

Point of Contact for maintenance/financial/supplies

Office Manager/Bookkeeper (Part time)

Window Gang & Window Gang NVA September 2007-May 2011

Bookkeeping using QuickBooks

Payroll using QuickBooks-taxes/qtrly returns/1099’s/W-2’s

All aspects of office management

Answer phones

Invoicing

Bank Reconciliations

Office Manager January 2004 – December 2008

Chess Gaines Group-Real Estate Development /General Contracting Salvo, NC/Greenville NC

Responsible for all aspects of office management.

Engage and help the startup of a new business and its subsidiaries.

Organize and schedule Sales Team

Complete all accounting (using QuickBooks)

Handle Human Resources responsibilities

Manage and reconcile company credit card accounts and bank reconciliation

Karin Gaines

252-***-****

Email: acqfzu@r.postjobfree.com

Payroll/Accounting Administrator February 2000 – October 2005

Cavalier Services, Inc. Janitorial Service Fairfax, VA

Process Semi-Monthly payroll for 1100+ associates in MD, DC, VA, NC (in-house system)

Enter corrected time from time sheets and enter new hire applications into database

Run new hire reports for Virginia

Complete all payroll taxes, (940's, 941's, and state withholding taxes)

Process W-2's and 1099’s

Administer and reconcile employee charges and all garnishments.

Process Accounts Receivable invoices and log checks paid

Manage and reconcile company credit card accounts

Enter and process Accounts Payable invoices and checks

Complete Union reports and union dues, Sales and Use Tax

Help with office management (7 staff members) and work with managers

Human Resource Administrator September 1991 – February 2000

MSS INC & LPT INC Service Stations/Goodyear Stores Fairfax, VA

Processing Bi-Weekly payroll for 250+ associates (in-house system) and ADP Payroll System

Calculate all time cards using time and attendance automated system-Winstar

Calculate, administer, reconcile and process payments for all Health, Dental, Life, Short Term Disability, Long Term Disability and 401(k) and 5500 administration

Handle Payroll Accruals and prepared Journal entries

Responsible for uniform Deposit administration and reconciliation

Handle all new enrollees for benefits and conduct orientation for all new hires

Prepare Payroll taxes (940's, 941's, and all state withholding), Sales and Use tax, Gas tax, and personal property tax.

Administration for 401(k) plan

Organize company picnic and schedule Mangers Christmas dinner

Process all drug test screening (pre-employment and random)

Submit and record all Workman’s Compensation Claims

Answer customer service calls

Light secretarial duties for President and Secretary-Treasurer.

Payroll bank reconciliation, administer and reconcile employee charges and all garnishments

Accounts payable back up

Help with office management (7 staff members)

References

Edward Howley (business associate) cell 330-***-****

Lee Blankenship (business associate) cell 252-***-****

Jeff Gould (business associate) 703-***-****

Alex Paul (business associate 5+ years) cell 571-***-****

Lance Ford (immediate supervisor 5+ years) cell 301-***-****

Emily Pergerson (business associate) 919-***-****

Angelo Noce (business associate) 919-***-****

Lisa Forte (personal friend for +25 years) home 703-***-****

Contact this candidate